Overview
The purpose is to show Current Account information of a specific Revolving Fund including Petty Cash and Cash in Advance related.
Navigation
Expenditures ► Revolving Funds ► Nicaragua Reports ► Revolving Fund Current Account Report
Revolving Fund Current Account Report Screen Fields
Fields | Descriptions |
Fiscal Year | Fiscal Year with attribute Fiscal Year Status = “OPEN” |
Institution | Mandatory, Single Selection |
Execute Type | Possible Values to select execution type are ‘INS’ and ‘INT’ |
Fund Id | Mandatory, Single Selection |
Overview
The purpose of this report is to show all operations related with a Revolving Fund, including all cash in advance and petty cash that are related with Revolving Funds Tracing.
Navigation
Fields | Descriptions |
Fiscal Year | Dropdown to select Fiscal Year as filter criteria for this report. |
Institution | Look up function to select Institution as filter criteria for this report. |
Execute Type | Dropdown to select Execute Type as filter criteria for this report. |
Fund Id | Dropdown to select Fund Id as filter criteria for this report. |
Comment | Any comment to add on the output report. |
Overview
Registration and control of reallocation budget documents, Reallocation of budgetary reserve level Control Group COA.
Fields | Descriptions |
Id | Voucher unique ID, automatically generated by the system |
Fiscal Year | Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Fiscal Period | Fiscal Period of the voucher, Default current period |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Voucher Date | Default current system date |
Institution | Accounting Office Code. |
Fund ID | Reference to Fund ID. Users must select one of List of distinct Fund ID |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures, users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. |
Total Domestic Amount | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
No Of Supporting Document | No. document that supports the transaction |
No Document Generated | No. Document Generated. Automatically generated by Financial Programming. |
Language | Country specific language |
Description | Describe the purpose of the reallocation. |
Created By | Populated automatically by the system |
Created Date Time | Populated automatically by the system at creation time of the record. |
Approved By | Populated automatically by the system, when the document is approved. |
Approved Date | Populated automatically by the system in time of approved for registration |
Overview
Document contains details of budgetary reserve, of the execution of revolving funds.
Details Reallocation Tab Screen Fields
Fields | Descriptions |
Serial Number | Unique code that identifies the Details fund. Automatically generated by the system |
Details Norm | Reference to Details Norm ID. User most select one detail associated to the norm from a list |
Coding Block | System will automatically display the CoA Code number for Details Norm ID |
Total Domestic Amount Requested By | If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate” |
Total Foreign Amount Requested By | If not Domestic Currency, then the user must enter the value else default value zero. |
Total Domestic Amount Approved | Value default = “Total Domestic Amount Requested by” If Domestic Currency then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate” |
Total Foreign Amount Approved | Value default = “Total Foreign Amount Requested by” If not Domestic Currency then the user can modify value Else default value zero. |
Overview
Registration and control of redistribution of available balance on control groups of petty cash and cash in advance
Navigation
Expenditures ► Revolving Fund ► Redistribution Voucher
Redistribution Voucher Screen Fields
| Fields | Description |
| Voucher ID | A unique identification number, it is generated by the system. |
| Fiscal Year | The default value is current fiscal year. The fisacl year should be open for the transaction. |
| Fiscal Period | The default value is current fiscal period. The fisacl Period should be open for the transaction. |
| Workflow Status | The workflow status of the redistribution voucher, it changes automatically after completion of the approval. The possible values are Created, Approval requested, Saved, and Approved etc. |
| Voucher Date | The default value is the current system date. User can change it using the calendar feature. |
| Institution | Accounting office code. |
| Fund Number | Fund number. User selects it using the drop down button. |
| Source Fund Number | The Fund number of the source fund. |
| Generated Document Number | It is automatically generated by the system. |
| Currency | Currency for the transaction. By default it shows the country domestic currency. |
| Exchange Rate | The exchange rate for the foreign currency if selected in the currency. |
| Total Domestic Amount Requested | Total amount in domestic currency for the redistribution voucher. |
| Total Foreign Amount Requested | Total amount in foreign currency for the redistribution voucher. |
| Total Domestic Amount Approved | Total approved amount in domestic currency for the redistribution voucher. |
| Created By | The user id of the creator. |
| Created Date | It fetch the system current date when data successfully saved. |
| Requested by | Information of the requestor system automatically shows in this field. |
| Date requested | System automatically fetch the request date of the redistribution voucher. |
| Approved By | The information of the approver system fetch when it get approved. |
| Approved Date | Date of the approval system automatically capture when transaction got approved. |
| Language | The default language is English. User can change it |
| Description | The related description of the Redistribution Voucher. |
| Redistribution Details Tab | It capture the Redistribution details. |
Overview
The tab contains the details of the Redistribution Voucher.
Redistribution Details Screen Fields
| Fields | Description |
| Serial Number | The system generates a unique identification number for the redistribution details. |
| Coding Block | Coding block for the redistribution voucher. User can input directly or using the element view. |
| Total Domestic Amount Requested | Requested Total domestic amount for the redistribution voucher. |
| Total Foreign Amount Requested | Requested Total foreign amount for the redistribution voucher. |
| Total Domestic Amount Approved | Approved total domestic amount for the redistribution voucher. |
| Total Foreign Amount Approved | Approved total foreign amount for the redistribution voucher. |
Overview
Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.
Navigation
Expenditures ► Revolving Funds ► Institutional Revolving Document Voucher ► Institutional Cash In Advance Voucher
Fields | Descriptions |
Id | Voucher unique ID, automatically generated by the system |
Fiscal Year | Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Fiscal Period | Fiscal Period of the voucher, Default current period |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Institution | Allows to select the Accounting Office Code from search functionality |
Voucher Date | Default current system date |
Record Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Execute Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Operation Type | Allows to select the operation type from dropdown list |
Fund Number | Allows to add the fund number from lookup functionality |
Source Fund Number | The fund number of the source fund. |
Institution ID for Execution | Populated automatically by system from Institution to Execute of Fund Number selected. |
Fund Type | This only applies if Record Type = "FRT" in other case it must to be hidden |
Norm Of Revolving Fund | Reference to Norm ID |
Grants Document type | Reference to Document Type ID. Unique code that identifies the document type |
No Supporting Document | No. document that supports the transaction |
Date No. supporting document | Date of No. document that supports the transaction |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. |
Total Domestic Amount Requested | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Requested | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Total Domestic Amount Approved | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Approved | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Bank Paying Account | Reference to Treasury Bank Account ID or Ref: Paying Account's Entity |
Bank Account Source | Populate by system from Revolving Fund Bank Account of Fund Number selected |
Language | Country specific language |
Fund Purpose | Describe the purpose of fund. |
Vendor Beneficiary | Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity. |
Offset Code | Populate by system from Debts to Pay Offset Code of Fund Number selected |
Created By | Populated automatically by the system |
Created Date | Populated automatically by the system at creation time of the record. |
Is Requested | State that identifies whether the document this Requested. default: false |
Requested by | Populated automatically by the system, when the document is requested. |
Date Requested | Populated automatically by the system in time of Requested. |
Is Approved | State that identifies whether the document this approved. State default: false |
Approved By | Populated automatically by the system, when the document is approved. |
Date Approved | Populated automatically by the system in time of approved for registration |
Overview
Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.
Funds Details Tab Screen Fields
Fields | Descriptions |
Sequence # | Unique code that identifies the Details fund. Automatically generated by the system |
Details Norm | Reference to Details Norm ID |
Available Balance | Amount available to the revolving fund. Amount automatically calculated by the system |
Total Domestic Amount Requested | If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate” |
Total Foreign Amount Requested | If not Domestic Currency, then the user must enter the value else default value zero. |
Total Domestic Amount Approved | If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate” |
Total Foreign Amount Approved | If not Domestic Currency, then the user can modify value Else default value zero. |
Overview
Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.
Navigation
Expenditures ► Revolving Funds ► Institutional Revolving Document Voucher ► Institutional Petty Cash Voucher
Institutional Petty Cash Voucher Screen Fields
Fields | Descriptions |
Id | Voucher unique ID, automatically generated by the system |
Fiscal Year | Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Fiscal Period | Fiscal Period of the voucher, Default current period |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Institution | Allows to select the Accounting Office Code from search functionality |
Voucher Date | Default current system date |
Record Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Execute Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Operation Type | Allows to select the operation type from dropdown list |
Fund Number | Allows to add the fund number from lookup functionality |
Source Fund Number | The fund number of the source fund. |
Institution ID for Execution | Populated automatically by system from Institution to Execute of Fund Number selected. |
Fund Type | This only applies if Record Type = "FRT" in other case it must to be hidden |
Norm Of Revolving Fund | Reference to Norm ID |
Grants Document type | Reference to Document Type ID. Unique code that identifies the document type |
No Supporting Document | No. document that supports the transaction |
Date No. supporting document | Date of No. document that supports the transaction |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. |
Total Domestic Amount Requested | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Requested | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Total Domestic Amount Approved | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Approved | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Bank Paying Account | Reference to Treasury Bank Account ID or Ref: Paying Account's Entity |
Bank Account Source | Populate by system from Revolving Fund Bank Account of Fund Number selected |
Language | Country specific language |
Fund Purpose | Describe the purpose of fund. |
Vendor Beneficiary | Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity. |
Offset Code | Populate by system from Debts to Pay Offset Code of Fund Number selected |
Administrative Unit | ID Administrative unit. Enable if the attribute “Record type” = “CCH” AND the attribute “Operation type” = “APE” |
Replacement of fund | Enable and Visible only if the attribute (“Record type” = “FRT” or “CCH”) AND the attribute “Operation type” = “APE”. |
Created By | Populated automatically by the system |
Created Date | Populated automatically by the system at creation time of the record. |
Is Requested | State that identifies whether the document this Requested. default: false |
Requested by | Populated automatically by the system, when the document is requested. |
Date Requested | Populated automatically by the system in time of Requested. |
Is Approved | State that identifies whether the document this approved. State default: false |
Approved By | Populated automatically by the system, when the document is approved. |
Date Approved | Populated automatically by the system in time of approved for registration |
Overview
Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.
Funds Details Tab Screen Fields
Fields | Descriptions |
Sequence # | Unique code that identifies the Details fund. Automatically generated by the system |
Details Norm | Reference to Details Norm ID |
Available Balance | Amount available to the revolving fund. Amount automatically calculated by the system |
Total Domestic Amount Requested | If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate” |
Total Foreign Amount Requested | If not Domestic Currency, then the user must enter the value else default value zero. |
Total Domestic Amount Approved | If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate” |
Total Foreign Amount Approved | If not Domestic Currency, then the user can modify value Else default value zero. |
Overview
Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.
Navigation
Expenditures ► Revolving Funds ► Institutional Revolving Document Voucher ► Institutional Revolving Fund Voucher
Institutional Revolving Fund Voucher Screen Fields
Fields | Descriptions |
Id | Voucher unique ID, automatically generated by the system |
Fiscal Year | Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Fiscal Period | Fiscal Period of the voucher, Default current period |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Institution | Allows to select the Accounting Office Code from search functionality |
Voucher Date | Default current system date |
Record Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Execute Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Operation Type | Allows to select the operation type from dropdown list |
Fund Number | Allows to add the fund number from lookup functionality |
Source Fund Number | The fund number of the source fund. |
Institution ID for Execution | Populated automatically by system from Institution to Execute of Fund Number selected. |
Fund Type | This only applies if Record Type = "FRT" in other case it must to be hidden |
Norm Of Revolving Fund | Reference to Norm ID |
Grants Document type | Reference to Document Type ID. Unique code that identifies the document type |
No Supporting Document | No. document that supports the transaction |
Date No. supporting document | Date of No. document that supports the transaction |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. |
Total Domestic Amount Requested | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Requested | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Total Domestic Amount Approved | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Approved | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Bank Paying Account | Reference to Treasury Bank Account ID or Ref: Paying Account's Entity |
Bank Account Source | Populate by system from Revolving Fund Bank Account of Fund Number selected |
Language | Country specific language |
Fund Purpose | Describe the purpose of fund. |
Vendor Beneficiary | Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity. |
Offset Code | Populate by system from Debts to Pay Offset Code of Fund Number selected |
Replacement of fund | Enable and Visible only if the attribute (“Record type” = “FRT” or “CCH”) AND the attribute “Operation type” = “APE”. |
Created By | Populated automatically by the system |
Created Date | Populated automatically by the system at creation time of the record. |
Is Requested | State that identifies whether the document this Requested. default: false |
Requested by | Populated automatically by the system, when the document is requested. |
Date Requested | Populated automatically by the system in time of Requested. |
Is Approved | State that identifies whether the document this approved. State default: false |
Approved By | Populated automatically by the system, when the document is approved. |
Date Approved | Populated automatically by the system in time of approved for registration |
Is Linked | Attribute Enable if the attributes “Record Type = FRT” AND “Execute type” = “INS” AND “operation type” = “APE”. Value default = false. |
Overview
Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.
Funds Details Tab Screen Fields
Fields | Descriptions |
Sequence # | Unique code that identifies the Details fund. Automatically generated by the system |
Details Norm | Reference to Details Norm ID |
Available Balance | Amount available to the revolving fund. Amount automatically calculated by the system |
Total Domestic Amount Requested | If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate” |
Total Foreign Amount Requested | If not Domestic Currency, then the user must enter the value else default value zero. |
Total Domestic Amount Approved | If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate” |
Total Foreign Amount Approved | If not Domestic Currency, then the user can modify value Else default value zero. |
Overview
Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.
Navigation
Expenditures ► Revolving Funds ► Internal Revolving Document Voucher ►
Fields | Descriptions |
Id | Voucher unique ID, automatically generated by the system |
Fiscal Year | Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Fiscal Period | Fiscal Period of the voucher, Default current period |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Institution | Allows to select the Accounting Office Code from search functionality |
Voucher Date | Default current system date |
Record Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Execute Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Operation Type | Allows to select the operation type from dropdown list |
Fund Number | Allows to add the fund number from lookup functionality |
Source Fund Number | The fund number of the source fund. |
Institution ID for Execution | Populated automatically by system from Institution to Execute of Fund Number selected. |
Fund Type | This only applies if Record Type = "FRT" in other case it must to be hidden |
Norm Of Revolving Fund | Reference to Norm ID |
Grants Document type | Reference to Document Type ID. Unique code that identifies the document type |
No Supporting Document | No. document that supports the transaction |
Date No. supporting document | Date of No. document that supports the transaction |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. |
Total Domestic Amount Requested | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Requested | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Total Domestic Amount Approved | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Approved | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Bank Paying Account | Reference to Treasury Bank Account ID or Ref: Paying Account's Entity |
Bank Account Source | Populate by system from Revolving Fund Bank Account of Fund Number selected |
Language | Country specific language |
Fund Purpose | Describe the purpose of fund. |
Vendor Beneficiary | Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity. |
Offset Code | Populate by system from Debts to Pay Offset Code of Fund Number selected |
Created By | Populated automatically by the system |
Created Date | Populated automatically by the system at creation time of the record. |
Is Requested | State that identifies whether the document this Requested. default: false |
Requested by | Populated automatically by the system, when the document is requested. |
Date Requested | Populated automatically by the system in time of Requested. |
Is Approved | State that identifies whether the document this approved. State default: false |
Approved By | Populated automatically by the system, when the document is approved. |
Date Approved | Populated automatically by the system in time of approved for registration |
Overview
Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.
Funds Details Tab Screen Fields
Fields | Descriptions |
Sequence # | Unique code that identifies the Details fund. Automatically generated by the system |
Details Norm | Reference to Details Norm ID |
Available Balance | Amount available to the revolving fund. Amount automatically calculated by the system |
Total Domestic Amount Requested | If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate” |
Total Foreign Amount Requested | If not Domestic Currency, then the user must enter the value else default value zero. |
Total Domestic Amount Approved | If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate” |
Total Foreign Amount Approved | If not Domestic Currency, then the user can modify value Else default value zero. |
Overview
Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.
Navigation
Expenditures ► Revolving Funds ► Internal Revolving Document Voucher ► Internal Petty Cash Voucher
Internal Revolving Fund Voucher Screen Fields
Fields | Descriptions |
Id | Voucher unique ID, automatically generated by the system |
Fiscal Year | Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Fiscal Period | Fiscal Period of the voucher, Default current period |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Institution | Allows to select the Accounting Office Code from search functionality |
Voucher Date | Default current system date |
Record Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Execute Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Operation Type | Allows to select the operation type from dropdown list |
Fund Number | Allows to add the fund number from lookup functionality |
Source Fund Number | The fund number of the source fund. |
Institution ID for Execution | Populated automatically by system from Institution to Execute of Fund Number selected. |
Fund Type | This only applies if Record Type = "FRT" in other case it must to be hidden |
Norm Of Revolving Fund | Reference to Norm ID |
Grants Document type | Reference to Document Type ID. Unique code that identifies the document type |
No Supporting Document | No. document that supports the transaction |
Date No. supporting document | Date of No. document that supports the transaction |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. |
Total Domestic Amount Requested | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Requested | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Total Domestic Amount Approved | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Approved | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Bank Paying Account | Reference to Treasury Bank Account ID or Ref: Paying Account's Entity |
Bank Account Source | Populate by system from Revolving Fund Bank Account of Fund Number selected |
Language | Country specific language |
Fund Purpose | Describe the purpose of fund. |
Vendor Beneficiary | Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity. |
Offset Code | Populate by system from Debts to Pay Offset Code of Fund Number selected |
| Administrative Unit | ID Administrative unit. Enable if the attribute “Record type” = “CCH” AND the attribute “Operation type” = “APE” |
Replacement of fund | Enable and Visible only if the attribute (“Record type” = “FRT” or “CCH”) AND the attribute “Operation type” = “APE”. IF “TRUE” the Replacement fund, else not replacement of fund Default Value ‘TRUE’ |
Created By | Populated automatically by the system |
Created Date | Populated automatically by the system at creation time of the record. |
Is Requested | State that identifies whether the document this Requested. default: false |
Requested by | Populated automatically by the system, when the document is requested. |
Date Requested | Populated automatically by the system in time of Requested. |
Is Approved | State that identifies whether the document this approved. State default: false |
Approved By | Populated automatically by the system, when the document is approved. |
Date Approved | Populated automatically by the system in time of approved for registration |
Overview
Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.
Funds Details Tab Screen Fields
Fields | Descriptions |
Sequence # | Unique code that identifies the Details fund. Automatically generated by the system |
Details Norm | Reference to Details Norm ID |
Available Balance | Amount available to the revolving fund. Amount automatically calculated by the system |
Total Domestic Amount Requested | If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate” |
Total Foreign Amount Requested | If not Domestic Currency, then the user must enter the value else default value zero. |
Total Domestic Amount Approved | If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate” |
Total Foreign Amount Approved | If not Domestic Currency, then the user can modify value Else default value zero. |
Overview
Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.
Navigation
Expenditures ► Revolving Funds ► Internal Revolving Document Voucher ► Internal Revolving Fund Voucher
Internal Revolving Fund Voucher Screen Fields
Fields | Descriptions |
Id | Voucher unique ID, automatically generated by the system |
Fiscal Year | Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Fiscal Period | Fiscal Period of the voucher, Default current period |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Institution | Allows to select the Accounting Office Code from search functionality |
Voucher Date | Default current system date |
Record Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Execute Type | Read only attribute which is automatically filled by the system depending the menu option selected by the user |
Operation Type | Allows to select the operation type from dropdown list |
Fund Number | Allows to add the fund number from lookup functionality |
Source Fund Number | The fund number of the source fund. |
Institution ID for Execution | Populated automatically by system from Institution to Execute of Fund Number selected. |
Fund Type | This only applies if Record Type = "FRT" in other case it must to be hidden |
Norm Of Revolving Fund | Reference to Norm ID |
Grants Document type | Reference to Document Type ID. Unique code that identifies the document type |
No Supporting Document | No. document that supports the transaction |
Date No. supporting document | Date of No. document that supports the transaction |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. |
Total Domestic Amount Requested | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Requested | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Total Domestic Amount Approved | Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero |
Total Foreign Amount Approved | Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero |
Bank Paying Account | Reference to Treasury Bank Account ID or Ref: Paying Account's Entity |
Bank Account Source | Populate by system from Revolving Fund Bank Account of Fund Number selected |
Language | Country specific language |
Fund Purpose | Describe the purpose of fund. |
Vendor Beneficiary | Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity. |
Offset Code | Populate by system from Debts to Pay Offset Code of Fund Number selected |
Replacement of fund | Enable and Visible only if the attribute (“Record type” = “FRT” or “CCH”) AND the attribute “Operation type” = “APE”. IF “TRUE” the Replacement fund, else not replacement of fund Default Value ‘TRUE’ |
Created By | Populated automatically by the system |
Created Date | Populated automatically by the system at creation time of the record. |
Is Requested | State that identifies whether the document this Requested. default: false |
Requested by | Populated automatically by the system, when the document is requested. |
Date Requested | Populated automatically by the system in time of Requested. |
Is Approved | State that identifies whether the document this approved. State default: false |
Approved By | Populated automatically by the system, when the document is approved. |
Date Approved | Populated automatically by the system in time of approved for registration |
Overview
Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.
Funds Details Tab Screen Fields
Fields | Description |
Sequence # | Unique code that identifies the Details fund. Automatically generated by the system |
Details Norm | Reference to Details Norm ID |
Available Balance | Amount available to the revolving fund. Amount automatically calculated by the system |
Total Domestic Amount Requested | If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate” |
Total Foreign Amount Requested | If not Domestic Currency, then the user must enter the value else default value zero. |
Total Domestic Amount Approved | If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate” |
Total Foreign Amount Approved | If not Domestic Currency, then the user can modify value Else default value zero. |
Overview
Contains the registration and control of the current account of each revolving fund, petty cash and advances executed from the module of revolving funds, from the constitution or bottom opening until closing. This entity is created when a Revolving documents (just for Operation Type =”APE”) is approved, and is update through process and business rules.
Navigation
Expenditures ► Revolving Funds ► Revolving Fund Current Account
Revolving Fund Current Account Screen Fields
Fields | Descriptions |
Id | Unique code automatically generated by the system |
Fiscal Year | Default current fiscal year |
Institution | ID of the Institution |
Fund State | Allows to select the fund state from dropdown list |
Execute Type | Allows to select the execution type from dropdown list |
Record Type | Allows to select the record type from dropdown list |
Norm Of Revolving Fund | Contains the execution rules that defined each type of revolving fund. |
Fund Id | ID of the fund |
Fund Source Id | The fund number of the source fund. |
Coding Block | Populate by system from Debts to Pay Offset Code of Fund Number selected |
Item Code Group Expenditure | System will automatically display the Item Code number for “Details Norm ID” |
Item Code Source Specific | System will automatically display the Item Code number for “Details Norm ID” |
Total Domestic Amount Of Opening | Default value 0 |
Total Foreign Amount Of Opening | Default value 0 |
Total Domestic Amount Of Expansion | Default value 0 |
Total Foreign Amount Of Expansion | Default value 0 |
Total Domestic Amount Of Refill | Default value 0 |
Total Foreign Amount Of Refill | Default value 0 |
Total Domestic Amount Of Reimbursement | Default value 0 |
Total Foreign Amount Of Reimbursement | Default value 0 |
Total Domestic Amount Of Execution | Default value 0 |
Total Foreign Amount Of Execution | Default value 0 |
Total Domestic Amount Of Surrender | Default value 0 |
Total Foreign Amount Of Surrender | Default value 0 |
Total Domestic Amount Of Distributed | Default value 0 |
Total Foreign Amount Of Distributed | Default value 0 |
Total Domestic Amount Of Available Balance | Default value 0 |
Total Foreign Amount Of Available Balance | Default value 0 |
Total Domestic Amount Of Distributed Returned | Default value 0 |
Total Foreign Amount Of Distributed Returned | Default value 0 |
Total Domestic Amount Of Distributed Refill | Default value 0 |
Total Foreign Amount Of Distributed Refill | Default value 0 |
Total Domestic Amount Of Transfer | Default value 0 |
Total Foreign Amount Of Transfer | Default value 0 |
Total Domestic Amount Of Reallocation | Default value 0 |
Total Foreign Amount Of Reallocation | Default value 0 |
Overview
Contains the record of the types of funds that can be executed within the module.
Navigation
Expenditures ► Revolving Funds ► Support Entities ► Fund Type
Fund Type Screen Fields
Fields | Description |
Id | Unique code that identifies the fund type. |
Active | To indicate if the fund type is active or restrictive. |
Fiscal Year | Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Execution Type | Allows to select execution type from dropdown list |
Institution | ID of the Institution |
Created Date | Default current system date |
Fund Type Origin | Allows to select origin values from dropdown list |
Language | Country specific language |
Description | Description of the fund type |
Overview
Contains the execution rules that defined each type of revolving fund.
Navigation
Expenditures ► Revolving Funds ► Support Entities ► Norm Of Revolving Fund
Fields | Description |
Id | Unique code, automatically generated by the system |
Fund Type | Unique code that identifies the fund type. |
Fiscal Year | System will automatically display the branch name associated with the Fund type ID |
Institution | ID of the Institution |
Active | To indicate if Norm is active or restrictive. |
Expense Type | Allows to select the execution type from dropdown list |
Is Enable Petty Cash | To indicate if execute petty cash, active or restrictive. Default value is ‘true’ |
Is Enable Advances | To indicate if advances are enabled. Default value is ‘true’ |
Created Date | Default current system date |
Language | Country specific language |
Description | Description of Norm |
Overview
It contains the details of the revolving funds rules that are defined at the COA, through the expenditure groups and funding source for each fiscal year and institution or executing unit
Detail's Norm Tab Screen Fields
Fields | Description |
Sequence # | ID details norm of fund. Automatically generated by the system |
Language | Country specific language |
Description | Description of the detail’s Norm |
Percentage Max To Constitute | Maximum percentage constitute |
Assigned Amount | Read only, default value = 0 |
Coding Block | The CB structure is based on Parameter Institutional Revolving Funds Grouping CoA Group |
Item Code Group Expenditure | System will automatically display the Elements restricted to definition in the Parameter where Concept Id is equal System String Parameter “Expenditure Group " |
Item Code Specified Source | System will automatically display the Elements restricted to definition in the Parameter where Concept Id is equal System String Parameter “Financing source" |
Overview
Contains all COA level records should not be taken into consideration for calculating the available amount to be executed for each standard revolving fund.
Exception Criteria Tab Screen Fields
Fields | Description |
Sequence # | ID exception criteria. Automatically generated by the system |
Language | Country specific language |
Description | Description the details |
Coding Block | The CB structure is based on Parameter Institutional Revolving Funds Detail CoA Group Else The CB structure is based on parameter Revolving Funds Detail CoA Group |
Overview
It contains all the details of paying Account for each defined standard for each revolving fund.
Details Of Accounts Paying Tab Screen Fields
Fields | Description |
Serial Number | Unique code, automatically generated by the system |
Item Code Specified Source | Allows to select the item code from the search functionality |
Treasury Bank Account | Allows to select the Bank Account from the search functionality |
Bank Account Number | System will automatically display the bank account number for Treasury Bank Account |
Bank Account Bank Name | System will automatically display the bank account bank name for Treasury Bank Account |
Overview
This manage Revolving Fund, Petty Cash and Cash in Advance Register previously to use in module.
Navigation
Expenditures ► Revolving Funds ► Support Entities ► Revolving Fund Register
Revolving Fund Register Screen Fields
Fields | Description |
Code | Calculated Unique Identifier. Visible to the User. It is generated by the system |
Fiscal Year | Fiscal Year for Revolving Fund |
Fund State | Set Automatically by system, possible values. ‘Registered’, ‘Execution’, ‘Closed’, Default = ‘Registered’ |
Record Type | Allows to select record type from dropdown list |
Execute Type | Allows to select Execute Type from dropdown list |
Institution | Institution related with Revolving Fund Register |
Institution to Execute | Institution use for Revolving Fund for Execution |
Fund Id | Identify each Revolving Fund, Petty Cash and Cash in Advance. |
Fund Source Id | Reference Fund ID |
Fund Type | Enter by user if Record Type = "FRT" In other case it must to be hidden and populate automatically from system |
Norm ID | Enter by user if Record Type = "FRT" In other case it must to be hidden and populate automatically from system |
Revolving Fund Bank Account Id | Allows to select the item code specified source from the search functionality |
Revolving Fund Bank Account | Identify the Treasury Bank Account used for Revolving Fund |
Petty Cash Bank Account Id | Allows to select the Bank Account Id from the search functionality |
Petty Cash Bank Account | Identify the Treasury Bank Account used for Revolving Fund |
Cash in Advance Bank Account Id | Allows to select the Cash in Advance Bank Account Id from the search functionality |
Cash in Advance Bank Account | Identify the Treasury Bank Account used for Revolving Fund |
Debts to Pay Offset Code | Offset Coding Block COA Group with attribute 'Budget Execution' equal to 'True' |
Revolving Fund Offset Code | Read Only. Populate by system from attribute GL Offset Code of Revolving Fund Bank Account |
Debts to Pay Petty Cash Offset Code | Offset Coding Block COA Group with attribute 'Budget Execution' equal to 'True'. |
Debts to Pay Cash in Advance Offset Code | Offset Coding Block COA Group with attribute 'Budget Execution' equal to 'True'. |
Revolving Fund Payment Method | Allows to select Revolving Fund Payment Method from drop down list |
Petty Cash Payment Method | Allows to select Petty Cash Payment Method from drop down list |
Cash In Advance Payment Method | Allows to select Cash In Advance Payment Method from drop down list |
Language | Country specific language |
Description | Description of Revolving Fund |