Reallocation Budget Document

Overview

Registration and control of reallocation budget documents, Reallocation of budgetary reserve level Control Group COA.

Navigation

Expenditures ► Revolving Funds ► Reallocation Budget Document

Reallocation Budget Document Screen Fields

Fields	Descriptions
Id	Voucher unique ID, automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Voucher Date	Default current system date
Institution	Accounting Office Code.
Fund ID	Reference to Fund ID. Users must select one of List of distinct Fund ID
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures, users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Total Domestic Amount	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
No Of Supporting Document	No. document that supports the transaction
No Document Generated	No. Document Generated. Automatically generated by Financial Programming.
Language	Country specific language
Description	Describe the purpose of the reallocation.
Created By	Populated automatically by the system
Created Date Time	Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system, when the document is approved.
Approved Date	Populated automatically by the system in time of approved for registration

Details Reallocation

Overview

Document contains details of budgetary reserve, of the execution of revolving funds.

Details Reallocation Tab Screen Fields

Fields	Descriptions
Serial Number	Unique code that identifies the Details fund. Automatically generated by the system
Details Norm	Reference to Details Norm ID. User most select one detail associated to the norm from a list
Coding Block	System will automatically display the CoA Code number for Details Norm ID
Total Domestic Amount Requested By	If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Requested By	If not Domestic Currency, then the user must enter the value else default value zero.
Total Domestic Amount Approved	Value default = “Total Domestic Amount Requested by” If Domestic Currency then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Approved	Value default = “Total Foreign Amount Requested by” If not Domestic Currency then the user can modify value Else default value zero.