DBM Oversight for Budget Control Update Voucher

Overview:

The DBM Oversight for Budget Control Update Voucher is used to transfer a Budget amount from one budget item to another or to increase or decrease the amount of a budget item for DBM oversight agencies. This function is applicable for Philipines BTS.

When the Voucher type is set to 'Update', users can enter a single budget item with the amount to be increased or decreased; users also can enter multiple items.

When the voucher type is set to ‘Transfer’, the system assumes that the amount is decreased from one budget item and the same amount is increased for another item (or items).

Users can create a new voucher and Debit (increase) the budget item where the amount is to be transferred to. Similarly, users can Credit (decrease) the other budget item where the amount is to be transferred from.

Upon approval of the voucher, the system updates the Budget Control Current Amount for both budget items accordingly.

Navigation:

Budgeting & Appropriation ► DBM Oversight for Budget Control Update Voucher

DBM Oversight for Budget Control Update Voucher screen fields:

Fields	Description
Application Id	Unique identification code manually entered by users or automatically generated based on parameters.
Budget Control Type	Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a predefined COA Group.
Fiscal Year	This function is an option to update the Budget Control or Transfer to budget.
Fiscal Period	Captures the Fiscal Period of the Budget Control. Default value is the current Fiscal Period in the system.
Voucher Date	Date the voucher is created. Default is current system date.
Budget Control Voucher Type	This function is an option to update the Budget Control or Transfer to budget.
Classification	Defines the classification of the voucher.
Budget Control Update Voucher Class	Defines budget control update voucher class
Budget Office	The executing office from where Budget Control Update Voucher is created.
Workflow Status	Workflow status of the DBM Oversight for Budget Control Update Voucher.
Posting Status	It is a 'Display only' field and to be updated by the system when the voucher is either saved (then the attribute is updated to save) or temp saved (then the attribute is updated to Temp Saved).
Temp #	Serial Number generated by the system when the voucher is Temp Saved.
Not Posted Reason	Users select a reason for not posting the voucher when the voucher is Temp Saved; the field clears automatically when the voucher is completely saved.
Currency	Selected currency for the Voucher. The default is Domestic Currency.
Exchange Rate	Latest active exchange rate for the selected currency other than Domestic Currency.
Update Higher Level Budget Controls	An indicator to allow updating the higher level Budget Controls once the lower control is updated through the this voucher.
Debit (Domestic)	Total Domestic Debit amount of all line items. Default is Zero
Debit (Foreign)	Total Foreign Debit amount of all line items.
Credit (Domestic)	Total Domestic Credit amount of all line items.
Credit (Foreign)	Total Foreign Credit amount of all line items.
Created By	Indicates users who created the Budget Control Update Voucher; automatically populated.
Created On	Indicates the date the Budget Control Update Voucher was created; automatically populated.
Approved By	Indicates users who approved the Budget Control Update Voucher; automatically populated.
Approved On	Indicates when the Budget Control Update Voucher was approved; automatically populated.
Origin	Origin of the budget control update voucher, when the update voucher created from other entit
Legal Basis	Legal Basis of the budget control update voucher
Appropriation Source	Description fields to enter Appropriation source
Description	Description of the budget control update voucher
Item Tab	Items and Item Distributions for the Budget Control Update Voucher.
Attachment Tab	Collection of zero to more attachments, which are used as supporting documents for the Budget Control Update Voucher.