Overview
Custody of Assurances in treasury management allows the users to keep tracking the written assurance and guarantees admitted by Ministries and/or the Treasury Office of Government. The custody Guarantee feature contains the collection of guarantees that are in custody of Treasury.
Navigation
Treasury Management ► Custody of Written Assurance ► Custody Guarantee
Custody Guarantee Screen Fields and Tabs
| Fields | Descriptions |
| Id | The unique identification code, visible to the user, auto-generated by the system. |
| Guarantee Number | The user enters the guarantee number by reference. |
| Workflow Status | It displays the workflow status of the custody guarantee. It updates according to the approval stage completed. For example, if the user created a new custody guarantee it shows the status as created. After approval of the transaction, it changes the status. |
| Guarantee Type | Reference to the Guarantee Type such as Bid Bond, Advance Payment Bond, Performance Bond, etc. |
| Guarantee Expired | Date when the Guarantee Period ends. It should be the greater than the system date. For example, the current system date is 2018-12-05 the guarantee period ends date should be higher i.e. 2018-12-15. |
| Reference Number | The reference number of the custody guarantee. |
| Currency | The user to select the custody guarantee Currency. By default, it shows the country domestic currency. |
| Exchange Rate | The feature shows the latest active exchange rate for the selected currency. |
| Maximum Guaranteed Domestic Amount | Maximum guaranteed domestic amount. |
| Maximum Guaranteed Foreign Amount | Maximum guaranteed foreign amount. |
| Issued By | An entity that issued of guarantee. |
| Beneficiary | Selects the beneficiary using the lookup button. |
| Beneficiary Name | Name of the beneficiary. |
| Institution | The user selects the institution name using the lookup button. The accounting office of the institution is allowed only that institute user can select. |
| Institution Name | Shows the selected institution name in the field. |
| Executed Domestic Amount | The domestic amount which is executed for the custody guarantee. The default value is zero with two decimals point. |
| Executed Foreign Amount | The foreign amount which is executed for the custody guarantee. The default value is zero with two decimals point. |
| Abbreviation | Title of the custody guarantee. |
| Description | A brief description of the custody guarantee. |
| Comment | Any comment about why is executed, renewed, etc. the Guarantee. |
| Created By | The user information who creates the custody guarantee. |
| Created Date | The system fetches the current date of the system. |
| Approved By | The approver username display in the field. |
| Approved Date | Approval date of the custody guarantee. |
Overview
Attachment screen allows the user to attach the different type of the supporting document for the invoice items.
Attachment Screen Fields and tab
| Fields | Descriptions |
| Id | Consecutive number auto generated by the system. It will be unique within the system. Visible to the user |
| Attachment Classification | Classification of the Attachment. It is useful to classify the attachment type which is predefined in the system. |
| Title | The title for the attached document. |
| Description | The attachment description. |
| Attachment | This feature allows the user to attach the file. |
| Date Time | Date and time of the attachment. |
| Date | Date of the attachment. |
| User | The Username of the attachment creator. |