Budget Import

Budget

Overview:

The Budget window allows the user capturing the dollar budget data for the current fiscal year to be distributed by fiscal period and by financial coding block (FCB).

The goal is to identify surplus or deficit (variance) while comparing the budget with the actual expenditures.

The budget could be input using an interface from the financial system to Human Capital or could be entered manually.

The only revised budget amount is used in reports for the calculation of variance.

Navigation:

Human Capital ►Payroll and Financial ►Budget Import ► Budget

Budget screen fields:

Fields	Description
COA Group	Read-only. The COA Group for Budget Entry. It will display the active COA Group for Budget Preparation Level.
CodingBlock	Refers to the Coding Block associated to the Budget
Language	Select the language used in the screen.
Description	Description of the budget.
Initial Budget	Initial amount of the Budget. The amount is the sum of the Initial budget entered in the Details Tab. This field is Readonly
Revised Budget	Revised amount of the budget. The amount is the sum of the revised Budget entered in the Details Tab. This field is Readonly.
Budget Details Tab	Displays the details of the budget per fiscal period.

Budget Item

Budget Items

Fields	Description
Accounting Period	Accounting Fiscal Period
Initial Budget	Initial Budget
Revised Budget	Updated when the Budget Import selected is 'Revised Only'

Budget Import

Overview

Budget Import features the ability to upload budget transactions into the Human Capital module from the financial system.

Once the budget extract file has been created, the budget information can be imported into Human Capital using the Budget Import menu option.

Navigation

Human Capital ► Payroll and Financial ► Budget Import ► Budget Import

Budget Import Screen Fields

Fields	Description
Budget Import Type	Options are: Initial and Revised or Revised Only
Upload file	A field to upload the Budget Import txt File.

Budget Import Log

Overview

This Entity includes the list of Budget imported files, during the fiscal year.

Navigation

Human Capital ► Payroll and Financial ► Budget Import ► Budget Import Log

Budget Import Log screen Fields

Fields	Description
Application Id	Unique identifier of the Log, generated by the system.
File Name	Name of the imported file.
Log Date Time	Date and Time at which the file was imported, generated by the system.
Imported By	Automatically populated by the system. Corresponds to the User who imported the file.
Transactions Received (Nbr)	Number of body transactions in the imported files.
Transactions Received (Revised Amount)	Monetary value of all transaction lines contained in the imported file (Revised Amount).
Transactions Loaded (Nbr)	Number of body transactions successfully Imported in HcBudget and HcBudgetDetail from the imported file.
Transactions Loaded (Revised Amount)	Monetary value of all transaction lines successfully Imported in HcBudget and HcBudgetDetail from the imported file (Revised Amount)
Transactions Rejected (Nbr)	Number of body transactions rejected and not imported in HcBudget and HcBudgetDetail from the imported file.
Transactions Rejected (Revised Amount)	Monetary value of all transaction lines rejected and not imported in HcBudget and HcBudgetDetail from the imported file (Revised Amount)
Interface	Interface to which the Budget Import Log Applies (BudgetImport).
Budget Import Log Detail Tab	This tab includes detailed information on the Budget Import file. It contains the status of each Budget Transaction line imported.