Overview
It allows users to create Invoice
Navigation
Revenue Management ► Invoices
Invoice Screen Fields and Tabs
| Fields | Descriptions |
| Code | The unique identification code, visible to the user, auto-generated by the system. |
| Fiscal Year | Fiscal year to which the invoice relates. Default fiscal year is the current fiscal year which is open for Budget Executions. |
| Fiscal Period | Fiscal period to which the invoice relates. Default fiscal year is the current period. |
| Voucher Date | The system automatically fetches the Current date by default. |
| Aging Date | By default, the current system date is the aging date, but it can be modified. It is used for reference in the Aged Receivables Report and in statements. |
| Institution | The Institution is to be selected which is relevant from the lookup button available for this field. |
| Collection Agency | Collection Agency to be associated with a Customer. From the lookup, feature user can select the Collection Agency name. |
| Invoice Classification | It allows the user to classify the Invoice according to their needs. |
| Invoice Type | It allows selecting the type of invoice i.e. Cash, Credit etc... by default, it shows the information which is selected in revenue parameter. |
| Workflow Status | It displays the workflow status of the invoice. It updates according to the approval stage completed. For example, if the user created a new invoice it shows the status as created. The calculated/updated is display only. |
| Posting Status | It is updated by the system with any of the possible values i.e. Saved, Temp saved. The user cannot change its value. |
| Temp # | Temp number is shown in this field, generated by the system. |
| Not Posted Reason | Reason for not being posted is selected for this field from drop down box. |
| Origin | It shows the origin of the invoice. |
| External Source Voucher | The system updates the voucher source. The user can't change its value because of its read-only property. |
| Batch Number | The batch number is entered in this field by the system. |
| Is Reversed? | It has a read-only property. Its updated automatically by the system if the Invoice is reversed through the reversal function. The default value is False. |
| Reversed Revenue Invoice | Details of the reversed revenue invoice. |
| Is Reversal? | Invoice is reversed through this function. The default value is False. |
| Reversal Revenue Invoice | It has Read-only property. It is updated automatically by the system if the Invoice is reversed through the reversal function. |
| Customer | The customer is selected from the lookup button. |
| Sold To Customer | This feature allows the users to change the customer name if the invoice has the different customer name. The user can select the Sold to Customer code. |
| Currency | The user to select the Invoice Currency. By default, it shows the country domestic currency. |
| Exchange Rate | The feature shows the latest active exchange rate for the selected currency. The user can change the exchange value if it is allowed by the admin. |
| Is Template? | Whether the receipt voucher is a template is marked in this field through a checkbox. |
| Template Name | Name of the template which can be used for the retrieval. |
| Recurs on Next Period? | An indicator to automatically duplicate the Invoice next period and Temp Save it upon period closing. The default value is No. |
| Invoice Domestic Amount | It displays the total Domestic amount of invoice. |
| Invoice Foreign Amount | It displays the total Foreign amount of invoice. |
| Domestic Tax Amount | The total Domestic tax amount of invoice. |
| Foreign Tax Amount | The total Foreign tax amount of invoice. |
| Invoice Total Domestic Amount | The total invoice amount including the Domestic tax amount of the invoice. |
| Invoice Total Foreign Amount | The total invoice amount including the Foreign tax amount of the invoice. |
| Received Domestic Amount | It is updated by the system when a Receipt Voucher applied against the current invoice is created and approved. The Default value is zero. |
| Received Foreign Amount | It is updated by the system when a Receipt Voucher applied against the current invoice is created and approved. The Default value is zero. |
| Outstanding Domestic Amount | It is calculated by the system and displays the value here. It shows the total outstanding domestic amount of the invoice. |
| Outstanding Foreign Amount | It is calculated by the system and displays the value here. It shows the total outstanding foreign amount of the invoice. |
| Journal Voucher | It shows the ID of the JV auto-generated when the Invoice is approved. JV ID will be populated by the system. |
| Sales Payment Type | It allows users to select the sales payment type from the drop-down button. |
| Is Automatically Generated? | To indicate if the Invoice was Automatically Generated by the system through other function or manually created by the user, the default is False. |
| Paid Status | This is updated automatically by the system when a Cash Receipt is received against the Invoice. The possible values are No, Partially, Yes. |
| Payment Method | The payment method updated by the system. The default value displays from the Revenue Parameters. |
| Payment Location | Payment Location is selected from drop down box. |
| Payment Mode | Payment Mode is to be selected from the drop-down list. |
| Treasury Bank Account | Treasury Bank Account is selected from lookup button available. |
| Offset Code | Offset code is to be selected from the lookup button. |
| Payment Term | If the invoice payment type is Cash or No Cash Flow it is not required to provide the payment term. It the invoice payment term is selected as Credit then the user can select it or leave it blank. |
| Is On Hold? | Indicator if the Invoice is on hold. The default value is No. |
| Correction | An indicator that Invoice is a correction. Default is No |
| Correction Invoice Voucher | It is automatically displayed by the system if it is corrected through the correction function. |
| Invoice Status | The Status of the Invoice is shown in this field, generated by the system. |
| Bank Deposit # | Bank Deposit number is entered in this field. |
| Bank Deposit Date | Bank deposit date is entered in this field from the calendar button. |
| Created By | Users by whom the receipt voucher is created. Populated automatically by the system when Invoice is created. |
| Created On | Date and time of creation of the Invoice. It is generated by the system. |
| Approved By | Users by whom an Invoice is approved. It is Populated automatically by the system when the invoice reaches the approval stage in the workflow process. |
| Approved On | Date and time of Approval of the Invoice. It is generated by the system. |
| General Ledger Template | Only visible and required when "Is Accounting" equal TRUE. |
| Is Revolving Fund | This attribute indicates if IV is used for Reimbursement operation of Revolving Funds. |
| Financial Source | This feature allows the user to provide information about the financial source of the invoice. |
| Revenue Invoice Template | The revenue invoice template data. |
| Description | The description regarding Invoice is entered in this field. |
| Original Document Type | The unique code that identifies the document type of the invoice. |
| No. Supporting Document | The unique code that identifies the document type of invoice. |
Overview
Attachment screen allows the user to attach the different type of the supporting document for the invoice items.
Attachment Screen Fields and tab
| Fields | Descriptions |
| Id | Consecutive number auto generated by the system. It will be unique within the system. Visible to the user |
| Attachment Classification | Classification of the Attachment. It is useful to classify the attachment type which is predefined in the system. |
| Title | The title for the attached document. |
| Description | The attachment description. |
| Date | Date of the attachment. |
Overview
Invoice Items details.
Screen Fields and tabs
| Fields | Descriptions |
| Serial Number | Auto-generated Serial Number starts with 1 for each Invoice. |
| Item | The system provides the lookup feature to select the Invoice item from the catalog. |
| Category | To specify the category of the item. If the user has selected a Catalog Id then it not allow to select the items. |
| Description | The user provides the Item Description. |
| Unit Of Measure | This feature allows to select the unit of measure of the items for an invoice item. |
| Unit Price Domestic | The Domestic Unit Price of the Item. |
| Unit Price Foreign | The Foreign Unit Price of the Item. |
| Coding Block | Ledger Coding Block for the invoice item. |
| Sub Ledger Type | An object code of the coding block is related with a sub-ledger type, the system selects the type from this options and will enforce the value of the attribute. |
| Quantity | To capture the quantity, default equals 1. |
| Domestic Price | Total Domestic price of the number of selected items. |
| Foreign Price | Total Foreign price of the number of selected items. |
Overview
Attachment screen allows the user to attach the different type of the supporting document for the invoice items.
Attachment Screen Fields and tab
| Fields | Descriptions |
| Id | Consecutive number auto generated by the system. It will be unique within the system. Visible to the user |
| Attachment Classification | Classification of the Attachment. It is useful to classify the attachment type which is predefined in the system. |
| Title | The title for the attached document. |
| Description | The attachment description. |
| Date | Date of the attachment. |
Overview
Invoice Item Tax Information capture in the screen for the Invoice items.
Invoice Item Tax Information Screen Fields and Tab
| Fields | Descriptions |
| Serial Number | Auto-generated Serial Number starts with 1 for each Invoice Item |
| Tax ID | The tax Id for the invoice Items. |
| Price Includes Tax | If Yes, then the amount of goods already includes the tax amount, else Tax amount should be added/deducted from the goods amount. |
| Tax Percentage | Field to show the effective tax percentage of the selected tax. |
| Tax Amount | The total tax amount as per the selected tax percentage for the invoice items. |
| Added / Deducted | To indicate if the tax amount is added to the goods price or deducted from it. |
| Tax Domestic Amount | It shows the tax domestic amount calculated by the system. |
| Tax Foreign Amount | It shows the tax foreign amount calculated by the system. |
Overview
Picture screen allows the user to attach the different type of picture document for the invoice items.
Attachment Screen Fields and tab
| Fields | Descriptions |
| Id | Consecutive number auto generated by the system. It will be unique within the system. Visible to the user |
| Attachment Classification | Classification of the Attachment. It is useful to classify the attachment type which is predefined in the system. |
| Title | The title for the attached document. |
| Description | The attachment description. |
| Date | Date of the attachment. |