Social Security Management

The Social Security Management module caters to the needs of Public Sector Pension Fund Management entities. It provides key pension fund management functionality such as contribution and benefit management as well as financial asset allocation, loan management and other fund management support processes such as risk management, actuary and legal services.

It is part of the FreeBalance GRP and as such is seamlessly integrated with typical functions such as the budgeting, commitment accounting, revenue and expenditure management as well as treasury and asset management.

Benefits Management

Support Entities And Functions

Benefit Assignment Amount Modification Voucher

Overview

This entity keeps records of the voucher created due to the amount modification of a benefit assigment.

A screenshot of the Benefit Assignment Amount Modification Voucher feature is available here<.Image shown as reference material; position and names for labels, fields and buttons are subject to parameter, rendering control configuration and installed revision.

Users access Benefit Assignment Amount Modification Voucher from within the menu through this navigation path: Social Security Management ► Benefits Management ► Support Entities And Functions ► Benefit Assignment Amount Modification Voucher

Visible Fields

The following table lists and describes all visible fields for the Benefit Assignment Amount Modification Voucher feature, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
ID	Unique identification code for the entity, store value is automatically assigned by the system.
Benefit Assignment Id	Allows users to select benefit assignment Id form lookup feature.
Workflow Status	Displays the current status within the configured workflow. The stages configured by default are: created approval requested approved rejected canceled
Amount	Allows users to add amount.
Language	Language used to enter remarks.
Remarks	Stores the remarks of the benefit assignment amount modification voucher. Users use this field to describe the remarks related to the benefit assignment amount modification voucher.
Attachments Tab	Using this tab, users can upload attachment related to benefit assignment amount modification voucher.

Buttons

The following table describes actions associated to the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the Benefit Assignment Amount Modification Voucher feature.

Button Image	Description
	Set screen to Insert Mode. Users can then create a new record through this button.
	Set screen to Search Mode. Users can enter filter criteria and search existing entries. By default, when entering a feature, users are in Search Mode.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	Lookup button allows users to browse and select existing items. Once selected, all available information automatically populates the corresponding fields.
	Add a new item to the attachment tab. A screen appears allowing users to enter new information for a attachment tab.
	Remove a record. A screen appears to confirm the record is deleted.
	When users are required to sort by a specific filtering criterion, the Select All button allows to highlight all the filter criteria.
	When users are required to sort by a specific filtering criterion, the Unselect All button unselects all previously highlighted filter criteria.
	Click to save the information inputted. The record is stored and a confirmation message is presented.

Benefit Assignment Change Status Voucher

Overview

This entity keeps records of the voucher created to activate or supend a beneficiary of a benefit payroll.

A screenshot of the Benefit Assignment Change Status Voucher feature is available here<.Image shown as reference material; position and names for labels, fields and buttons are subject to parameter, rendering control configuration and installed revision.

Users access Benefit Assignment Change Status Voucher from within the menu through this navigation path: Social Security Management ► Benefits Management ► Support Entities And Functions ► Benefit Assignment Change Status Voucher

Visible Fields

The following table lists and describes all visible fields for the Benefit Assignment Change Status Voucher feature, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
ID	Unique identification code for the entity, store value is automatically assigned by the system.
Voucher Type	Displays the voucher type within the configured workflow. The stages configured by default are: Activation Suspension
Workflow Status	Displays the current status within the configured workflow. The stages configured by default are: created approval requested approved Canceled
Benefit Assignment Id	Allows users to select benefit assignment Id form lookup feature.
Benefit Beneficiary ID	Allows users to select benefit beneficiary Id form lookup feature.
Voucher Date	Voucher date of benefit assignment change status voucher.
Language	Language used to enter remarks.
Remarks	Stores the remarks of the benefit assignment change status voucher. Users use this field to describe the remarks related to the benefit assignment change status voucher.
Supporting Documents	Using this tab, users can upload supporting documents related to benefit assignment change status voucher.

Buttons

Button Image	Description
	Set screen to Insert Mode. Users can then create a new record through this button.
	Set screen to Search Mode. Users can enter filter criteria and search existing entries. By default, when entering a feature, users are in Search Mode.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	Lookup button allows users to browse and select existing items. Once selected, all available information automatically populates the corresponding fields.
	Date Picker, allows users to select a calendar date.
	Add a new item to the item tab. A screen appears allowing users to enter new information for a item tab.
	Remove a record. A screen appears to confirm the record is deleted.
	When users are required to sort by a specific filtering criterion, the Select All button allows to highlight all the filter criteria.
	When users are required to sort by a specific filtering criterion, the Unselect All button unselects all previously highlighted filter criteria.
	Click to save the information inputted. The record is stored and a confirmation message is presented.

Benefit Compliance Document

Overview

This feature allows users to store the configuration for the main process of benefit compliance document.

A screenshot of the Benefit Compliance Document feature is available here. Image is shown as reference material; position and names for labels, fields, and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Benefit Compliance Document from within the menu through this navigation path: Social Security Management ► Benefit Managment ► Support Entities And Functions ► Benefit Compliance Document.

Visible Fields

The following table lists and describes all visible fields for the Benefit Compliance Document feature, in their default order. Note that some fields depends on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Field	Description
Benefit Request ID	It is a system-generated unique benefit request identifier.
Workflow Status	Displays the current status within the configurated workflow. The stages configured by default are: created, approval requested, approved, open, closed cancelled and rejected. This field is modified through the Transition button after the benefit compliance document is created. The default status is created.
Fiscal Year	Stores the fiscal year which is affected by the benefit compliance document. Users can select other opened fiscal years.
Start Date	It allows users to select the start date of the benefit compliance document.
End Date	It allows users to select the end date of the benefit compliance document. The stored value must be greater than the Start Date and within the same fiscal year.
Is Apply Filters for Document	The default value of this checkbox is unmarked. When it is marked then it make visible to the follwing fields: Gender Beneficiary Initial Birth Date Beneficiary Final Birth Date First Letter of Last Name
Gender	It stores the beneficiary gender. Users define the gender through this drop-down list.
Beneficiary Initial Birth Date	Allows users to select initial birth date through date picker.
Beneficiary Final Birth Date	Allows users to select final birth date through date picker.
First Letter of Last Name	Allows user to enter the first letter of the last name of the beneficiary.
Is Automatically Suspend Pension Payments	The default value of this checkbox is unchecked. It is used manage the execution of the process associated to automatically suspend.
Language	It stores the language. User defines the language through this drop-down list. English is set as the default value in this field.
Description	It allows users to write short description related to benefit compliance document.
Attachments Tab	Using this tab, users attach one or more files related to the benefit compliance document. File types allowed are specified in System Parameters.
Benefit Compliance Document Detail Tab	Using this tab, users stores benefit compliance document detail related to the benefit compliance document.

Buttons

The following table describes actions associated with the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the Benefit Compliance Document feature.

Button Image	Description
	The New button allows users to switch to insert mode. This action button allows users to create benefit compliance document.
	The Search button allows users to switch to search mode.
	Calendar date-pickers allow users to select on a visual calendar a specific date. Within benefit compliance document, it is used to select the start date and end date.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	Present a list of existing items as per the selected filter criteria. From the list users may select one record to retrieve the stored information.
	The New button allows users to add details to the selected tab. It is used to add attachments and benefit compliance document detail.

Benefit Resolution

Overview

This entity keeps records of the resolutions. A resolution is related to 1 or more benefit requests, when a resolution is approved all related benefit requests are also automatically approved. in the same sense, when a resolution is rejected all related benefit requests are also automatically rejected.

A screenshot of the Benefit Resolution feature is available here.Image shown as reference material; position and names for labels, fields and buttons are subject to parameter, rendering control configuration and installed revision.

Users access Benefit Resolution from within the menu through this navigation path: Social Security Management ► Benefits Management ► Support Entities And Functions ► Benefit Resolution

Visible Fields

The following table lists and describes all visible fields for the Benefit Resolution feature, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Field	Description
Benefit Resolution ID	Unique identification code for the entity,store value is automatically assigned by the system.
Workflow Status	Displays the current status within the configured workflow. The stages configured by default are: created, approval requested, approved, rejected, canceled.
Resolution Number	Resolution number of the benefit resolution.
Resolution Date	Resolution date of the benefit resolution.
Language	Language used to enter remarks.
Remarks	Stores the remarks of the benefit resolution. Users use this field to describe the remarks related to the benefit resolution.
Resolution Line Items Tab	Using this tab, users store a collection of one or more benefit request.
Awarded Beneficiaries Tab	Using this tab, users store awarded beneficiaries related to the benefit resolution. When benefit resolution gets approved a new record of benefit beneficiary created by the system.

Buttons

Button Image	Description
	Set screen to Insert Mode. Users can then create a new record through this button.
	Set screen to Search Mode. Users can enter filter criteria and search existing entries. By default, when entering a feature, users are in Search Mode.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	Add a new item to the detail tab. A screen appears allowing users to enter new information for a detail item.
	Remove a record. A screen appears to confirm the record is deleted.
	When users are required to sort by a specific filtering criterion, the Select All button allows to highlight all the filter criteria.
	When users are required to sort by a specific filtering criterion, the Unselect All button unselects all previously highlighted filter criteria.
	Click to save the information inputted. The record is stored and a confirmation message is presented.

Benefit Resolution Awarded Beneficiary

Overview

This entity keeps records of the entitled, applicant and awarded beneficiaries in a benefit request included in a benefit resolution.

A screenshot of the Benefit Resolution Awarded Beneficiary tab is available here. Image shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Paramters and Rendering Control configuration.

Visible Fields

Fields	Description
Sequence Number	Unique identifier number of the awarded beneficiary tab. automatically generated by the system.
Type of Personal ID	Contains the type of personal ID document. The following are possible values: Personal Identity Card, Resident Card, Passport, Other, Not Applicable.
Personal Id Number	Personal ID number of the awarded beneficiary.
Gender	Gender of the awarded beneficiary.
Date of Birth	Date of Birth of the awarded beneficiary.
Marital Status	Marital status of the awarded beneficiary.
Country of Origin	Country of origin of the awarded beneficiary.
Start Date	Read-only field shows the date when the benefit starts. The system automatically assigns the value.
End Date	Read-only field shows the date when the benefit ends. The system automatically assigns the value.
Calculated Allocation Percentage	Read-only field shows the percentage of the total amount for the benefit to be received as payment.
Calculated Amount	Read-only field shows the amount calculated for the benefit Type.
Corrected Amount	Read-only field shows the corrected amount for the benefit Type.
Legal Representative ID	Read-only field shows the id number of legal representative.
Legal Representative Name	Read-only field shows the legal representative for the member causing the benefit.
Legal Representative Phone	Read-only field shows the phone number of legal representative.
Beneficiary Bank Account	Read-only field shows the beneficiary bank account.
Vendor	Read-only field shows the vendor code.
Benefit	Read-only field shows the benefit id.

Benefit Termination Voucher

Overview

This entity keeps records of the a benefit assigments vouchers recorded to terminate a benefit assigment for a benefit payroll.

A screenshot of the Benefit Termination Voucher feature is available here<.Image shown as reference material; position and names for labels, fields and buttons are subject to parameter, rendering control configuration and installed revision.

Users access Benefit Termination Voucher from within the menu through this navigation path: Social Security Management ► Benefits Management ► Support Entities And Functions ► Benefit Termination Voucher

Visible Fields

The following table lists and describes all visible fields for the Benefit Termination Voucher feature, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
ID	Unique identification code for the entity, store value is automatically assigned by the system.
Benefit Assignment Id	Allows users to select benefit assignment Id form lookup feature.
Workflow Status	Displays the current status within the configured workflow. The stages configured by default are: created approval requested approved rejected canceled
Expected Termination Date	Expected termination date of benefit termination voucher.
Language	Language used to enter remarks.
Remarks	Stores the remarks of the benefit termination voucher. Users use this field to describe the remarks related to the benefit termination voucher.
Attachments	Using this tab, users can upload attachment related to benefit termination voucher

Buttons

Button Image	Description
	Set screen to Insert Mode. Users can then create a new record through this button.
	Set screen to Search Mode. Users can enter filter criteria and search existing entries. By default, when entering a feature, users are in Search Mode.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	Lookup button allows users to browse and select existing items. Once selected, all available information automatically populates the corresponding fields.
	Add a new item to the attachment tab. A screen appears allowing users to enter new information for a attachment tab.
	Remove a record. A screen appears to confirm the record is deleted.
	When users are required to sort by a specific filtering criterion, the Select All button allows to highlight all the filter criteria.
	When users are required to sort by a specific filtering criterion, the Unselect All button unselects all previously highlighted filter criteria.
	Click to save the information inputted. The record is stored and a confirmation message is presented.

Medical Consultant

Overview

This entity is a catalog that keeps records of the Pension Fund registered Medical Consultants.

Navigation

Social Security Management ► Benefits Management ► Support Entities and Functions ► Medical Consultant

Medical Consultant Screen Fields

Fields	Description
Medical Consultant Id	Unique identifier. System generated.
Active	To indicate if a record is active and can be referenced. Default Value = True
Full Name	Medical consultant name.
Specialist	The medical consultant specialties.
Contact Information	Medical consultant's Contacts information.

Contact Information Tab

Overview

This entity allows the user to define the type of contact location types.

Contact Information Tab Screen Fields

Fields	Description
Is Main	Whether the contact added, is the main address, gets mentioned in this field.
Contact Type	Whether the contact added, is the main address, gets mentioned in this field.
Contact Location Type	Whether the contact mentioned home address, work address, gets mentioned.
Contact Value	The contact is defined in this field.
Language	Language used to define the contact.
Description	Description regarding the contact is mentioned in this field.

Medical Specialty

Overview

This entity is a catalog that keeps records of the different Medical Specialties.

Navigation

Social Security Management ► Benefits Management ► Support Entities and Functions ► Medical Specialty

Medical Speciality Screen Fields

Fields	Description
Id	Medical Speciality ID. System generated.
Active	True by default. Indicates if medical speciality can be used and referenced.
Language	Users can select the language users would like to use in the application.
Description	Medical Speciality Description.

Common Entities and Functions

Coverage Regime

Overview

This entity is a catalog that keeps records of the different coverage regimes used in Contributions and Benefits.

Navigation

Social Security Management ► Common Entities and Functions ► Coverage Regime

Coverage Regime Screen Fields and Tab

Fields	Description
Id	Unique identifier of each record. Automatically assigned by the system.
Active	Indicates if the coverage regime can be used and referenced. Only Active=True can be used and referenced.
Language	Users can select the language users would like to use in the application.
Description	Coverage Regime Description. User defined.
Benefit Tab	List of benefits associated to a Coverage Regime. Records can be attached by using the lookup button.

Rejection Reason

Overview

This entity is a catalog that keeps records of the different reasons why a document in PFM (e.g. benefit request, Loan) is rejected.

Navigation

Social Security Management ► Common Entities and Functions ► Rejection Reason

Rejection Reason Screen Fields

Fields	Description
Id	Rejection Reason ID. System generated.
Active	True by default. Indicates if rejection reason can be used and referenced.
Language	Users can select the language users would like to use in the application.
Description	Rejection reason Description.

Social Security Type of Beneficiary

Overview:

This entity is a catalog that keeps records of the different Member's Type of Beneficiaries.

Navigation:

Social Security Management ► Support Entities ► Social Security Type of Beneficiary

Social Security Type of Beneficiary screen fields:

Fields	Description
Id	Unique identifier. Automatically assigned by the system.
Active	If it true, the support entity can be used in other entity.
Set Max Occurrences	Indicates whether the maximum number of occurrences will be limited by type of beneficiary or not
Language	Language used to enter Beneficiary name.
Type of Beneficiary Name	Contains the name of the type of beneficiary

Supporting Document Type

Overview

This entity is a catalog that keeps records of the different supporting document types that can be used in PFM.

Navigation

Social Security Management ► Common Entities and Functions ► Supporting Document Type

Supporting Document Type Screen Fields

Fields	Description
Id	Unique identifier. System generated.
Active	True by default. Indicates if the Support Document Type can be used and referenced.
Language	Users can select the language users would like to use in the application.
Description	Short description for the type of supporting document.

Investment Management

Investment Indicator

Overview

This feature keeps information regarding the Indicators of the investment.

A screenshot of the Investment Indicator feature is available here. Image is shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Investment Indicator from within the menu through this navigation path: Social Security Management ► Investment Management ► Investment Indicator

Visible Fields

The following table lists and describes all visible fields for the Investment Indicator, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Id	Stores the unique identifier for the Investment Indicator. This is a read only field as the value is automatically generated by the system, and is increased based on a sequence.
Active	The status of the Investment Indicator record.
Language	Users are allowed to select the language to register the description.
Name	Allows users to add a name to the indicator.
Description	Allows users to add full description of the indicator.
Starting Date	Allows users to select the starting date of the indicator from a date picker.
Ending Date	Allows users to select the ending date of the indicator from a date picker.
Indicator Type	Allows users to select indicator type from the drop down list.
Workflow Status	It is a closed domain and allows users to select transition from dropdown list.
Investement Levels	Allows users to add related investment level records through the lookup functionality.
Accounting Parameters	Allows users to add related account parameters records through the lookup functionality.

Buttons

Button Image	Description
	The New button allows users to switch to insert mode. This action button allows users to manually create Investment Indicator.
	The Search button allows users to switch to search mode.
	Find button presents a list of existing items as per the selected filter criteria. From the list users may select one record to retrieve the stored information.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	The Calendar button allows users to select a calendar date, used for starting and ending date.
	The Lookup button allows users to browse and select existing items. Once selected, all available information automatically populates the corresponding fields.
	The Remove button allows users to remove the selected tab.
	The Select All button allows users to highlight all the filter criteria.
	The Unselect All button allows users to unselects all previously highlighted filter criteria.
	The Audit button allows users to view the audit history for the current record.
	The Save button allows user to save the information inputted.

Support Entities And Functions

Accountability Parameter

Overview

This feature keeps information regarding the accountability parameter of the investment.

A screenshot of the Accountability Parameter feature is available here <. Image is shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Accountability Parameter from within the menu through this navigation path: Social Security Management ► Investment Management ► Support Entities And Functions ► Accountability Parameter

Visible Fields

The following table lists and describes all visible fields for the Accountability Parameter, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Id	Stores the unique identifier for the Accountability Parameter. This is a read only field as the value is automatically generated by the system, and is increased based on a sequence.
Element Type	It is a closed domain and allows users to select an element type from dropdown list.
Operation Type	It is a closed domain and allows users to select an operation type from dropdown list.
Accountability Account	Allows users to select accountability account associated with the record.

Buttons

Button Image	Description
	The New button allows users to switch to insert mode. This action button allows users to manually create Accountability Parameter.
	The Search button allows users to switch to search mode.
	Find button presents a list of existing items as per the selected filter criteria. From the list users may select one record to retrieve the stored information.
	The Lookup button allows users to browse and select existing items. Once selected, all available information automatically populates the corresponding fields.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	The Update button allows users to update all changes made to a record.
	The Delete button allows users to remove the record. A window is displayed confirming the item is deleted.
	The Save button allows user to save the information inputted.

Investment Level

Overview

This feature keeps information regarding the level of the Investment indicator.

A screenshot of the Investment Level feature is available here <. Image is shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Investment Level from within the menu through this navigation path: Social Security Management ► Investment Management ► Support Entities And Functions ► Investment Level

Visible Fields

The following table lists and describes all visible fields for the Investment Level, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Id	Stores the unique identifier for the Investment Level. This is a read only field as the value is automatically generated by the system, and is increased based on a sequence.
Level	Allows user to select color code that works as the visual indicator the Investment level.
Starting Value	Allows users to select a value and this value represents a percentage.
Ending Value	Allows users to select a value and this value represents a percentage.

Buttons

The following table describes actions associated to the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the Investment Level.

Button Image	Description
	The New button allows users to switch to insert mode. This action button allows users to manually create Investment Level.
	The Search button allows users to switch to search mode.
	Find button presents a list of existing items as per the selected filter criteria. From the list users may select one record to retrieve the stored information.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	The Range button allows users to select range of values.
	The Color Picker button allows users to select color code.
	The Update button allows users to update all changes made to a record.
	The Delete button allows users to remove the record. A window is displayed confirming the item is deleted.
	The Save button allows user to save the information inputted.

Investment filter

Overview

This feature keeps information regarding the accountability parameter of the investment.

A screenshot of the Investment filter feature is available here<. Image is shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Investment filter from within the menu through this navigation path: Social Security Management ► Investment Management ► Support Entities And Functions ► Investment filter

Visible Fields

The following table lists and describes all visible fields for the Investment filter, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Id	Stores the unique identifier for the Investment filter. This is a read only field as the value is automatically generated by the system, and is increased based on a sequence.
Variable	It is a closed domain and allows users to select variable from dropdown list.

Buttons

Button Image	Description
	The New button allows users to switch to insert mode. This action button allows users to manually create Investment filter.
	The Search button allows users to switch to search mode.
	Find button presents a list of existing items as per the selected filter criteria. From the list users may select one record to retrieve the stored information.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	The Update button allows users to update all changes made to a record.
	The Delete button allows users to remove the record. A window is displayed confirming the item is deleted.
	The Audit button allows users to view the audit history for the current record.
	The Save button allows user to save the information inputted.

Affiliation and Contribution Management

Contribution Assignment Change

Overview

This entity keeps records of the history of the movement for a Contribution Assignment.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Contribution Assignment Change

Contribution Assignment Change Screen Fields

Fields	Description
Id	System generated.
Contribution Assignment	Lookup to select Members having assignments in Institutions.
Type of Transaction	Type of the transaction related to Registration, Cancellation, Salary_Adjustment
Effective Date	Date of effectiveness.
Approval Date	Date of approval.

Contribution Assignment Termination

Overview

This entity keeps records of the termination or a Contribution Assignment and its workflow.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Contribution Assignment Termination

Contribution Assignment Termination Screen Fields and Tab

Fields	Description
Contribution Assignment Termination	Unique identifier of each record. Automatically assigned by the system.
Contribution Assignment	Lookup to select Members having assignments in Institutions.
Cause of Termination	List of the termination realted cause such as Dimisal_Resignation, Decease, Disability, Leave_without_pay
Workflow Status	Displays the current workflow status of the record. Depending on the workflow configuration setting, the basic stages are: Created, Request for Approval, Active.
Effective Date	Date of the effectiveness of the termination.
Language	Users can select the language users would like to use in the application.
Additional Notes	Short Description.
Support Documentation Tab	Allows to add any documents related to the process.

Support Documentation Tab

Overview

Allows to add any documents related to the process.

Support Documentation Tab Screen Fields

Fields	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Attachment Classification	To define the different Attachment Classification.
Title	Name of Attachment.
Description	A detailed Description of the attachment.
Attachment	File uploaded and attached to the Contribution Assignment Termination.
Date Time	System generated date and time the attachment was added.
Date	Date of adding the attachment.
User	Read-only. ID of the user who attached the file.

Contribution Salary Transitition Operation

Overview

This entity refers to the transactions related to the salary transition process and its detail. It holds the details of the salary transition and its transactionality, so when the register here is approved, the system will create a record on the salary transition entity.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Contribution Salary Transitition Operation

Contribution Salary Transitition Operation Screen Fields

Fields	Description
ST Operation ID	Unique identifier of each record. Automatically assigned by the system.
Member Assignment ID	Contribution assignment related to the salary transition.
Workflow Status	Displays the current workflow status of the record. Depending on the workflow configuration setting, the basic stages are: Created, Request for Approval, Active.
Original Salary	The original amount of the salary.
Type of Change	The different type of modifications to the current original salary. Closed domain, with values: Percentage, Fixed_Value, To_Fixed_Value.
Value	All types changes imply a value greater than 0.
New Calculated Amount	The resultant value after the calculation, taking the type of change and the value.
Effective Date	Effective application date of the change.
Support Documentation Tab	Allows to add any documents such as “Payslip” related to the process.

Support Document Tab

Overview

Allows to add any documents such as “Payslip” related to the process.

Support Document Tab Screen Fields

Fields	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Attachment Classification	To define the different Attachment Classification.
Title	Name of Attachment.
Description	A detailed Description of the attachment.
Attachment	File uploaded and attached to the Contribution Salary Transitition Operation.
Date Time	System generated date and time the attachment was added.
Date	Date of adding the attachment.
User	Read-only. ID of the user who attached the file.

Institution Legal Representative

Overview

This entity is a catalog that keeps records of the Legal Representatives.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Institution Legal Representative

Institution Legal Representative Screen Fields

Fields	Description
Application Id	Unique identifier. System generated.
First Name	First Name of the Member.
Middle Name	Middle Name of the Member.
Last Name	Last Name of the Member.
Type of Personal Id	Contains the type of personal ID document.
Personal Id Number	Contains the personal ID Number.
Start Date	Start Date as Legal Representative.
End Date	End Date as Legal Representative.
Personal Tax Number	Contains the TAX number of the Legal Representative
Designation Document Number	Number of the document of designation as Legal Representative.
Status (Is Active)	Only one Institution Legal Representative must be active, per Member Institution, at time.

Attachment Tab

Overview

This entity keeps records of the attachment.

Attachment Tab Screen Fields

Fields	Description
Id	Identification code of the attachment.
Attachment Classification	Classification of the Attachment.
Title	Title of the attachment.
Description	Description of the File attached.
Attachment	File to be attached from this field.
Date Time	Time and Date of file attachment.
User	Users by whom the field is attached.

Contact Tab

Overview

This entity allows the user to define the type of contact location types.

Contact Tab Screen Fields

Fields	Description
Is Main	Whether the contact added, is the main address, gets mentioned in this field.
Contact Type	Whether the contact added, is the main address, gets mentioned in this field.
Contact Location Type	Whether the contact mentioned home address, work address, gets mentioned.
Contact Value	The contact is defined in this field.
Language	Language used to define the contact.
Description	Description regarding the contact is mentioned in this field.

Member

Overview

This entity keeps records of the Members registered in PMF Module.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Member

Member screen Fields

Field	Description
Application Id	Unique identifier. Automatically assigned by the system.
Workflow Status	Depending on the workflow configuration setting, the basic stages are: Created, Approval Requested, Approved, Void, Closed, Cancelled, Acknowledged. Default value is created.
Type of Personal Id	Contains the type of personal ID document
Personal Id Number	Contains the personal ID Number
First Name	First Name of the Member
Middle Name	Middle Name of the Member
Last Name	Last Name of the Member
Place of Birth	Contains the place of birth
Date of Birth	Date of Birth of the member
Age to Date	Read Only. Display the age to date of the member including Years, Months and Days.
Date of Death	Date of death of the member
Origin	Drop down selection. Two possible values Data Import and Manual.
Country of Origin	Country of origin of the member.
Gender	Gener of the member
Marital Status	Marital Status of the member
Profession or Occupation or Economic Activity	Profession, Occupation or Economic Activity of the member
Is Politically Exposed Person	Indicates if the member is a pollitically exposed person.
Personal Tax Number	Contains the TAX number of the Member
Type of Participant	Contains the type of participant. At the moment of the Affiliation of the memer this value is assigned as "New".
Is Updated Biometric Data and Photography	Indicates if the member has updated biometric data and photography
Legacy Member Id	Member ID in Legacy System
Member Status	Read Only. This status is only changed by business logic processes.

Address tab screen Fields

Overview

This entity allow to the user to define the type of address.

Address tab screen Fields

Field	Description
Is Main	Whether the contact added, is the main address, gets mentioned in this field.
Country	Drop down to pick country
Address Type	Whether the Address added, is the main address, gets mentioned in this field.
Address	Address of the location.
Zip Code	Zip code of the location.

Attachment Tab

Overview

This entity keeps records of the attachment

Attachment tab screen Fields

Field	Description
Id	Identification code of the attachment.
Attachment Classification	Classification of the Attachment.
Title	Title of the attachment.
Description	Description of the File attached.
Attachment	File to be attached from this field.
Date Time	Time and Date of file attachment.
User	Users by whom the field is attached.

Contacts Tab

Overview

This entity allow to the user to define the type of contact location types.

Contact tab screen Fields

Field	Description
Is Main	Whether the contact added, is the main address, gets mentioned in this field.
Contact Type	Whether the contact added, is the main address, gets mentioned in this field.
Contact Location Type	Whether the contact mentioned home address, work address, gets mentioned.
Contact Value	The contact is defined in this field.
Language	Language used to define the contact.
Description	Description regarding the contact is mentioned in this field.

Member Financial Information Tab

Overview

This entity keeps records of the Member's Financial Information.

Member Financial Information tab screen Fields

Field	Description
Type of Record	Contains if the record is for an Asset or is for a Revenue.
Type of Asset	For an Asset record, indicates if the asset is Real State, a vehicle or other asset.
Estimated Value	Contains the estimated value of the Asset.
Type of Possession	Indicates the type of possession that the Member has over the asset.
Type of Revenue	Contains the type of revenue.
Estimated Annual Amount	Contains the estimated annual amount of the revenue.
Status	Read Only. This status is only changed by business logic processes.
Language	Users can select the language users would like to use in the application.
Description	This attribute contains the description of the type of record, either asset type or revenue type.

Member Potential Beneficiary Tab

Overview

This entity keeps records of the Member's Potential Beneficiaries.

Contact tab screen Fields

Field	Description
Inclusion Date	System date when the record is created
Type of Personal ID	Contains the type of personal ID document
First Name	First Name of the Member
Last Names	Last Name of the Member
Gender	Gender of the potential beneficiary
Date of birth	Date of Birth of the member
Type of Beneficiary:	Contains the type of beneficiary.
Is Currently Studying	Indicates if the potential beneficiary is currently studying at the moment of the record
Is Legally Disable	Indicates if the potential beneficiary is legally disabled at the moment of the record.
Is Economically Dependent	Indicates if the potential beneficiary is economically dependent of the member.
Is Minor	Indicates if the potential beneficiary is a minor.
Voluntary Benefit Percentage set by Member	Contains the voluntary benefit percentage set by Member
Status	Read Only. Status of the record.
Inactivation Date	Read Only. Date when the record is inactivated.

Member Reference Tab

Overview

This entity keeps records of the Member's reference(s).

Member Reference tab screen Fields

Field	Description
Type of Reference	Contains the type of reference.
Name	Name of the reference
Address	Details of the Address of the Member's reference
Contact	Phone number of the Member's reference
Status	Status of the Member Reference.

Other Employment History

Overview

This entity keeps records of the Member's Other Public Sector Employment(s).

Other Employment History tab screen Fields

Field	Description
Sequence	Sequence number of the Employment History.
Employer Name	Name of the public employer.
Start Date	Start date of the employment.
End Date	End date of the employment.
Status	Indicates the status of the employment. Possible values are Active, To be Inactivated, To be Activated, Inactive.
Language	Language used to describe the position and the employer activity.
Position	Name of the employment position.
Employer Activity	Description of the employer Activity.

Member Information Update Request

Overview

This entity keeps the record of requests to update the member's information in stages subsequent to its activation.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Member Information Update Request

Member Information Update Request Screen Fields and Tab

Fields	Description
Application Id	Unique identifier of each record. Automatically assigned by the system.
Workflow Status	Displays the current workflow status of the record. Depending on the workflow configuration setting, the basic stages are: Created, Request for Approval, Active.
Type of Update	Type of update that is requested. Possible values: General Information, Potential Beneficiaries.
Member ID	Lookup functionality. User can select Member which is in status Active, Suspense, and Retired.
Created Date	Datetime when the "Member Information Update Request" is created.
Approved Date	Datetime when the "Member Information Update Request" is approved.
Attachement Tab	Allows to add any documents related to the process.

Attachment tab

Overview

Allows to add any documents related to the process.

Attachment Tab Screen Fields

Fields	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Attachment Classification	To define the different Attachment Classification.
Title	Name of Attachment.
Description	A detailed Description of the attachment.
Attachment	File uploaded and attached to the Member Information Update Request.
Date Time	System generated date and time the attachment was added.
Date	Date of adding the attachment.
User	Read-only. ID of the user who attached the file.

Member Institution

Overview

This entity is a catalog that keeps records of the Member Institutions. It is subjected to audit trail and rendering control

Navigation

Social Security Management ► Affiliation and Contribution Management ► Member Institutions

Member Institution Screen Fields

Fields	Description
Application Id	Unique identifier. System generated.
Workflow Status	Depending on the workflow configuration setting, the basic stages are: Created, Request for Approval, Active.
Legal Institution Id	Institution ID in legacy system.
Decree of Creation	Contains the decree creating the Institution.
Institutional Tax Number	Contains the TAX number of the Institution.
Official Journal Number	Contains the number of the official journal in which the creation decree was published.
Official Journal Publication Date	Contains the date of publication in the official newspaper.
Pay Code	It will be the catalog to be used to set up the subjects to be considered for the calculation of a payroll either collections or benefits.
Pay Period	It will be used to set up the periods that a pay code applies.
Member Institution Type	Indicates whether the entity is centralized or decentralized.
Start Date	Date the institution is incorporated as a member of the pension fund.
End Date	Date the institution ends its relationship with the pension fund.
Customer	Contains the list of active customers.
Origin	The origin serves to differentiate if a record has been manually entered from the system or if it has been automatically entered from a data import process.
Language	Users can select the language users would like to use in the application.
Name	Contains the name.
Institution Short Name	Contains the short name of the Institution.
Institution Status (Is Active)	This status is only changed by business logic processes.
Contacts	Contact information
Addresses
Attachments	User must be able to attach 0 or many documents.
Institution Legal Representatives	Contains information regarding the legal representative of the institution.
Member Institution Name Histories	This collection contains history of the names that the institution can have throughout its participation within the pension fund.

Address Tab

Overview

This entity allows the user to define the type of addresses.

Addresses Tab Screen Fields

Fields	Description
Is Main	Whether the contact added, is the main address, gets mentioned in this field.
Country	Dropdown to pick country
Address Type	Whether the Address added, is the main address, gets mentioned in this field.
Address	Address of the location.
Zip Code	Zip code of the location.

Attachment Tab

Overview

This entity keeps records of the attachment.

Attachment Tab Screen Fields

Fields	Description
Id	Identification code of the attachment.
Attachment Classification	Classification of the Attachment.
Title	Title of the attachment.
Description	Description of the File attached.
Attachment	File to be attached from this field.
Date Time	Time and Date of file attachment.
User	Users by whom the field is attached.

Contact Tab

Overview

This entity allows users to define the type of contact location types.

Contact Tab Screen Fields

Fields	Description
Is Main	Whether the contact added, is the main address, gets mentioned in this field.
Contact Type	Whether the contact added, is the main address, gets mentioned in this field.
Contact Location Type	Whether the contact mentioned home address, work address, gets mentioned.
Contact Value	The contact is defined in this field.
Language	Language used to define the contact.
Description	Description regarding the contact is mentioned in this field.

Member Institution Name History

Overview

This functionality allows the user to record when the Institution changes its name. The user has also the possibilty to attach any document(s) generated as part of this process.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Member Institution Name History

Member Institution Name History screen Fields

Field	Description
Application Id	Unique identifier. Automatically assigned by the system.
Workflow Status	Depending on the workflow configuration setting, the basic stages are: Created, Request for Approval, Active.
Start Date	Contains the type of personal ID document
Member Institution	A catalog that keeps records of the Member Institutions.
Language	Users can select the language users would like to use in the application.
Old Name	Corresponds to the "Institution Name" that is populated from lookup functionality.
Old Short Name	Corresponds to the "Institution Short Name" that is populated from lookup functionality.
New Name	Contains the name of the New Institution.
New Short Name	Contains the name of the new short name institution.
Status (Is Active)	Only one Member Institution Name History must be active, per Member Institution, at time.

Attachment Tab

Overview

This entity keeps records of the attachment

Attachment tab screen Fields

Field	Description
Id	Identification code of the attachment.
Attachment Classification	Classification of the Attachment.
Title	Title of the attachment.
Description	Description of the File attached.
Attachment	File to be attached from this field.
Date Time	Time and Date of file attachment.
User	Users by whom the field is attached.

Member Institution Termination

Overview

A catalog that keeps records of termination for Institutions that stop participating as members of the Pension Fund.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Member Institution Termination

Member Institution Termination Screen Fields

Fields	Description
ID	Unique identifier. Automatically assigned by the system.
Active	Read Only. This status is only changed by business logic processes.
Workflow Status	Depending on the workflow configuration setting, the basic stages are: Created, Request for Approval, Active.
Institution ID	The system will populate Institution ID and Institution Name.
End Date	Date the institution ends its relationship with the pension fund. Display as Date Picker.

Attachment Tab

Overview

Allows to add any documents related to the process.

Attachment Tab Screen Fields

Fields	Description
Id	Identification code of the attachment.
Attachment Classification	Classification of the Attachment.
Title	Title of the attachment.
Description	Description of the File attached.
Attachment	File to be attached from this field.
Date Time	Time and Date of file attachment.
User	Users by whom the field is attached.

Open Contributions Period

Overview

Through Displays Open Contributions Period users are able to indicate the Period to Open,

Navigation

Social Security Management ► Affiliation and Contribution Management ► Open Contributions Period

Open Contributions Period Screen Fields

Fields	Description
Fiscal Year	Allows users to select fiscal year from drop down list.
Period	Allows users to select Pay Period from drop down list. Periods shown are related to the Fiscal Year previously selected, have pay code related to Constirbutions and do not already have a payroll associated to them (are not already opened).

Payment Item Per Period

Overview

This entity keeps records of the details of each Payroll calculated for the Institutions.

Following types or records can be found here:

"Not Processed" also known as "Estimated" Payroll which is a forecast of the collection payroll.
"Confirmed" also known as "Calculated" payroll which is the draft for Accounts Receivables.
"Finalized" also known as "Approved" this is the final stage of a payroll. Once this stage is reached no updates can be done to it.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Payment Item Per Period

Payment Item Per Period Screen Fields

Fields	Description
Application Id	Unique identifier of each record. Automatically assigned by the system.
Workflow Status	Displays the current workflow status of the record. Depending on the workflow configuration setting, the basic stages are: Created, Request for Approval, Active.
Status	Status of the record in a Payroll.
Origin	Indicates the origin of the Payment Item Per Period.
Contribution Assignment	Allows user to select contribution assignment from look up functionality.
Member Institution	Allows user to select Member Institution from look up functionality.
Payment Item	Allows user to select Payment Item from look up functionality.
Pay Code	Allows user to select pay code from drop down list.
Pay Period	Allows user to select pay period from drop down list.
Start Date	Start date of the Contribution Assignment.
End Date	End date of the Contribution Assignment.
Number of Days	Number of worked days.
Number of Pay Periods	Number of Pay Periods.
Rate	Defines the Rate of the contribution.
Calculated Amount	Calculated Amount of the contribution assignment.
Corrected Amount	Corrected Amount of the contribution assignment.
Coding Block	If the record is created manually user must indicate the coding block.
Fiscal Year	Dropdown to select Arrear Fiscal Year.
Arrear Pay Period	Dropdown to select Arrear Pay Period.

Period end Process

Overview

This feature display the tree of Institutions that have reached the status of "Finalized"

A screenshot of the Period end Process feature is available here. Image shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Paramters and Rendering Control configuration.

Users access Period end Process from within the menu through this navigation path: Social Security Management ► Affiliation and Contribution Management ► Period end Process.

Visible Fields

The following table lists and describes all visible fields for the Period end Process, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Fiscal Year	Users are allowed to select fiscal year from dropdown list. The current fiscal year is set as default value.
Period	Users are allowed to select fiscal period from dropdown list.

Buttons
The following table describes actions associated to the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the Period end Process feature.

Button Image	Description
	Present a list of existing items as per the selected filter criteria. From the list users may select one record to retrieve the stored information.
	Proceed button allows users to execute the Period end Process .

Reject Collections Payroll

Overview

This feature allows users to reject collection payroll. Sometimes after the comparison and validation of payrolls, users realize that the collection payroll is not ok due to some missing updates from the assignments like the dismissal of employees, new hiring, new loans, etc. The collection payroll needs to delete and rollback the status to projected for the record in pay period institution.

This feature allows users to reject it by providing the fiscal year and fiscal period details. Once these two fields get values the system shows the tree of institutions that fits into the filter criteria. Afterwards users need to execute the process to reject the collection payroll.

A screenshot of the Reject Collections Payroll feature is available here. Image shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Paramters and Rendering Control configuration.

Users access Reject Collections Payroll from within the menu through this navigation path: Social Security Management ► Affiliation and Contribution Management ► Reject Collections Payroll.

Visible Fields

The following table lists and describes all visible fields for the Reject Collections Payroll feature, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Field	Description
Fiscal Year	It lists and allows users to select the fiscal year from the list. The current fiscal year is set as default value.
Fiscal Period	It lists and allows users to select the fiscal period from the list.
Institutions	It shows the tree of institution and allows users to select one or more institution to reject.

Button Image	Description
	Present a list of existing items as per the selected filter criteria. From the list users may select one record to retrieve the stored information.
	The Select All button allows to highlight all the filter criteria. Using this feature users can select all institutions at one click.
	The Unselect All button unselects all previously highlighted filter criteria. Using this feature users can unselect all institutions at one click.
	Remove a record. A screen appears to confirm the record is deleted.
	Proceed button allows users to execute the reject collections payroll.

Reports

Billing Notice Report

Overview

This report is considered the report of accounts receivable in PFM. It provides different filter option to generate a specific report.

A screenshot of the Billing Notice Report is available here. Image shown as reference material; position and names for labels, fields and buttons are subject to installed revision, System Parameters and Rendering Control configuration.

Users access Billing Notice Report from within the menu through this navigation path: Social Security Management ► Affiliation and Contribution Management ►Reports ► Billing Notice Report.

Filters

The following table lists and describes all filter fields for the Billing Notice Report in their default order. Note that some fields depends on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Field	Description
Comment	Allows users to add a custom comment to the generated report.

Visible Fields

The following table lists and describes all visible fields for the Billing Notice Report, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration. A sample of the Billing Notice Report is available here.

Field	Description
Institution Name	Shows the institution name.
Institution Id	It shows the institution ID.
Period	The contribution pay period name.
ID Number	The member identification number.
Member Full Name	Member full name, as first name, middle name and last name format.
Gross Salary	The total salary amount of members.
Item Name	Payment item name to be printed as the name of the column.
Amount	Total calculated amount.
Total	Sum for each coding block amount.

Buttons

Button Image	Description
	This button allows users to generate the report as PDF format.
	This button allows users to generate the report as MS Excel format.
	This button allows users to generate the report in the excel format.
	This button allows users to generate the report in ODS format.
	This button allows users to generate the report in RTF format.
	This button allows the users to generate the report in MS Word format.
	This button allows users to generate the report in ODT format.

Collections Payroll Report

Overview

This report generates a report of the collection payroll in PFM. It provides different filter option to generate a specific report.

A screenshot of the Collections Payroll Report is available here. Image shown as reference material; position and names for labels, fields and buttons are subject to installed revision, System Parameters and Rendering Control configuration.

Users access Collections Payroll Report from within the menu through this navigation path: Social Security Management ► Affiliation and Contribution Management ►Reports ► Collections Payroll Report.

Filters

The following table lists and describes all filter fields for the Collections Payroll Report in their default order. Note that some fields depends on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Field	Description
Comment	Allows users to add a custom comment to the generated report.

Visible Fields

The following table lists and describes all visible fields for the Collections Payroll Report, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration. A sample of the Collections Payroll Report is available here.

Field	Description
Institution Name	Shows the institution name.
Institution Id	It shows the institution ID.
Period	The contribution pay period name.
ID Number	The member identification number.
Member Full Name	Member full name, as first name, middle name and last name format.
Gross Salary	The total salary amount of members.
Item Name	Payment item name to be printed as the name of the column.
Amount	Total calculated amount.
Total	Sum for each coding block amount.

Buttons

Button Image	Description
	This button allows users to generate the report as PDF format.
	This button allows users to generate the report as MS Excel format.
	This button allows users to generate the report in the excel format.
	This button allows users to generate the report in ODS format.
	This button allows users to generate the report in RTF format.
	This button allows the users to generate the report in MS Word format.
	This button allows users to generate the report in ODT format.

Member Death

Overview

This functionality allows the user to record the date when a Member has passed away. The user has also the possibility to attach any document(s) generated as part of this process.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Member Death

Member Death Screen Fields and Tab

Fields	Description
Application ID	Unique identifier of each record. Automatically assigned by the system.
Active	To indicate if the record can be used and reference. True by default.
Workflow Status	Displays the current workflow status of the record.
Member ID	The ID of the Member. The system populates Member ID and Member Name from the Member entity. Can be selected through lookup function only if the status of the Member is set to “Suspense”.
Date of Death	Date the member has passed away.
Attachment tab	Allows to add any documents such as “Death Certificate” related to the process.

Attachment Tab

Overview

Allows to add any documents such as “Death Certificate” related to the process.

Attachment Tab Screen Fields

Fields	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Attachments Classification	To define the different Attachment Classification.
Language	Language used to enter the Attachment information.
Title	Name of Attachment.
Description	A detailed Description of the attachment.
Attachment	File uploaded and attached to the Death Member.
Date Time	System generated date and time the attachment was added.
Date	Date of adding the attachment.
User	Read-only. ID of the user who attached the file.
Language	Language of the Attachment.

Support Entities And Functions

Automatic Payment Item

Overview

This feature is used to keep records of the payments items that are automatically set at the moment of creation of a member assignment records. It is the association between the payment item and member assignment.

A screenshot of the Automatic Payment Item feature is available here. Image is shown as reference material; position and names for labels, fields, and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Automatic Payment Item from within the menu through this navigation path: Social Security Management ► Affiliation and Contribution Management ► Support Entities And Functions ► Automatic Payment Item.

Visible Fields

The following table lists and describes all visible fields for the Automatic Payment Item feature, in their default order. Note that some fields depends on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Field	Description
Payment Item ID	It is a system-generated unique identifier for payment item.
Contribution Assignment	It refers to contribution assignment. The system allows users to select the contribution assignment for the payment item using the lookup feature or users can enter manually.
Member ID	The system automatically populates the related member ID from the Member. Users are not allowed to make any changes.
Payment Item	It is associated with the Payment Item. It allows users to select the payment item using the lookup feature or can enter manually.
Coding Block	When users select the payment item the system automatically populates the coding block.
Type	When users select the payment item the system automatically populates the type fields information.
Start Date	It allows users to select the start date of the automatic payment item.
End Date	It allows users to select the end date of the automatic payment item.
Frequency	It stores the frequency of the payment. Users define the frequency of the payment through this drop-down list
Amount per Frequency	The amount related to the frequency. Users define the value related to the frequency. The default value is set as zero.
Rate	Users define the rate of the payment. The default value set as zero.
Maximum Per Pay	Users define maximum per pay amount. The default value is set as zero.
Maximum Per Year	Users define the maximum per year amount. The default value is set as zero.

Buttons

Button Image	Description
	The New button allows users to switch to insert mode. This action button allows users to create automatic payment item.
	The Search button allows users to switch to search mode.
	Calendar date-pickers allow users to select on a visual calendar a specific date. Within Automatic Payment Item, it is used to select the paymen start date and payment end date.
	Once a record has been created or searched for, users can return to the results screen when necessary.
	Present a list of existing items as per the selected filter criteria. From the list users may select one record to retrieve the stored information.

Contributions Pay Code

Overview

This entity will be the catalog to be used to set up the subjects to be considered for the calculation of a payroll either collections or benefits.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Support Entities And Functions ► Contributions Pay Code

Contributions Pay Code Screen Fields and Tab

Fields	Description
Application ID	Displays the ID / Code of the Contributions Pay Code record. It is a system generated field.
Number of Pay Periods per Year	To define Number of Pay Periods per Year.
Number of work days in Period	To define Number of work days in Period.
Number of work days in the year	To define Number of work days in the year.
Average day of working days in year	To define Average day of working days in year.
Average day of working days in month	To define Average day of working days in month.
Number of calendar days in year	To define Number of calendar days in year.
Average calendar days in month	To define Average calendar days in month.
Active	To indicate if the pay code is active and can be used in calculations of payrolls. True by default.
Is Used for Contributions Payroll	This attribute indicates that this pay code will be used for Contribution Payroll Calculation. Only one active record can be True. False By default.
Language	Required language can be selected to register the description.
Description	A description of the Contributions Pay Code are to be defined in this field.
Pay Period tab	This entity will be used to set up the periods that a pay code applies.

Pay Periods Tab

Overview

This entity allows the user to set up the periods that a pay code applies. This is the catalog entity that must be configured to handle the Pay Periods.

Pay Periods Tab Screen Fields

Fields	Description
Sequence	This is manually entered by the user. This is to decide the order of pay periods will be calculated. This is not necessarily a unique number. Many of the records can have 1 and many can have 2
Fiscal Year	Fiscal year the pay period belongs to.
Status	To indicate if the period is Open or Closed. When the Deadline for Payroll is reached, system will execute the Payroll calculation Process and, in that process, system will change de value for this field. If this field = "Closed" no transactions can be recorded for this Pay Period. Only one record can be = "Open" in a Fiscal Year at a time per Pay Code. Default value = "Not Processed".
Rate Date for Estimated Payroll	Date estimated to generate the estimated payroll. User defined.
Date for Collections Payroll	Date estimated to generate the collection payroll. User defined.
Deadline for Payroll	Last day the payroll most be paid. User defined.
From Date	Start date of the period. User defined.
To Date	End date of the Period. User defined.
Language	Required language can be selected to register the description.
Period Name	User defined name of the period.
Pay Period Institution tab	List of Institutions to be processed in the collection Payroll.

Pay Period Institution Tab

Overview

This entity allows the users to set up the Institutions to be included in a collection payroll in a pay period.

Pay Period Institution Tab Screen Fields

Fields	Description
Sequence	System generated sequence number.
Member Institutio	Institution included in the list for the collection payroll.
Status	This indicates the status of a payroll for a specific Member Institution. Default value = "Projected".
Receipt Number	When Status = "Finalized" system assign the value using as reference Billing Receipt Number parameter. This parameter has the INITIAL billing receipt number and then when the pay period institution is being created, system will retrieve the max billing receipt number adding 1. If the max is zero, then system will set what is defined on the system parameter as the Initial Billing Receipt Number

Payment Item

Overview

This entity is a catalog that keeps records of the payment items such as: Member Contributions, Employer Share, loans, etc.

Navigation

Social Security Management ► Affiliation and Contribution Management ► Support Entities And Functions ► Payment Item

Payment Item Screen Fields

Fields	Description
Payment Item ID	System generated.
Active	To indicate if Payment Item can be used and reference. True by default
Is Based on Salary	To indicate if the item included in a collection payroll is based on salary. False by default
Type	To classify the type of Payment Item
Frequency	To indicate the frequency the Payment Item applies.
Rate	Rate. User defined.
Based on	To indicate the basis of the payment item during a collection payroll calculation.
Sequence	This is manually entered by the user. This will decide the order these payment items will be calculated. This is not a unique number, Many of the records can have 1 and many can have 2.
Used for Arrears	This flag indicates if the payment item is an arrear. False by default
Coding Block	A Payment Item can have only 1 coding block associated to it where COA Group entity has budget execution = true.
Inactive Date	When a date is entered the Payment Item will no longer be available from that date on. Default value is Null
Language
Name	Payment Item Name
Description	Payment Item Description
Effective Dates	Collection of effective date

Payment Item Effective Date

Overview

This entity is to list the effective dates for a Payment Item.

Payment Item Effective Date Screen Fields

Fields	Description
Correlative Number	Index number.
Effective Date	This date decides when this payment item is effective.
Is Current	Only 1 record can be = True at a time per Payment Item ID.
Rate	Default value is 100.
Maximum Amount	Maximum amount allowed to the payment item associated on an effective date.
Minimum Amount	Minimum amount allowed to the payment item associated on an effective date.