Overview
This entity will be the catalog to be used to set up the subjects to be considered for the calculation of a payroll either collections or benefits.
Navigation
Social Security Management ► Affiliation and Contribution Management ► Support Entities And Functions ► Contributions Pay Code
Contributions Pay Code Screen Fields and Tab
| Fields | Description |
| Application ID | Displays the ID / Code of the Contributions Pay Code record. It is a system generated field. |
| Number of Pay Periods per Year | To define Number of Pay Periods per Year. |
| Number of work days in Period | To define Number of work days in Period. |
| Number of work days in the year | To define Number of work days in the year. |
| Average day of working days in year | To define Average day of working days in year. |
| Average day of working days in month | To define Average day of working days in month. |
| Number of calendar days in year | To define Number of calendar days in year. |
| Average calendar days in month | To define Average calendar days in month. |
| Active | To indicate if the pay code is active and can be used in calculations of payrolls. True by default. |
| Is Used for Contributions Payroll | This attribute indicates that this pay code will be used for Contribution Payroll Calculation. Only one active record can be True. False By default. |
| Language | Required language can be selected to register the description. |
| Description | A description of the Contributions Pay Code are to be defined in this field. |
| Pay Period tab | This entity will be used to set up the periods that a pay code applies. |
Overview
This entity allows the user to set up the periods that a pay code applies. This is the catalog entity that must be configured to handle the Pay Periods.
Pay Periods Tab Screen Fields
| Fields | Description |
| Sequence | This is manually entered by the user. This is to decide the order of pay periods will be calculated. This is not necessarily a unique number. Many of the records can have 1 and many can have 2 |
| Fiscal Year | Fiscal year the pay period belongs to. |
| Status | To indicate if the period is Open or Closed. When the Deadline for Payroll is reached, system will execute the Payroll calculation Process and, in that process, system will change de value for this field. If this field = "Closed" no transactions can be recorded for this Pay Period. Only one record can be = "Open" in a Fiscal Year at a time per Pay Code. Default value = "Not Processed". |
| Rate Date for Estimated Payroll | Date estimated to generate the estimated payroll. User defined. |
| Date for Collections Payroll | Date estimated to generate the collection payroll. User defined. |
| Deadline for Payroll | Last day the payroll most be paid. User defined. |
| From Date | Start date of the period. User defined. |
| To Date | End date of the Period. User defined. |
| Language | Required language can be selected to register the description. |
| Period Name | User defined name of the period. |
| Pay Period Institution tab | List of Institutions to be processed in the collection Payroll. |
Overview
This entity allows the users to set up the Institutions to be included in a collection payroll in a pay period.
Pay Period Institution Tab Screen Fields
| Fields | Description |
| Sequence | System generated sequence number. |
| Member Institutio | Institution included in the list for the collection payroll. |
| Status | This indicates the status of a payroll for a specific Member Institution. Default value = "Projected". |
| Receipt Number | When Status = "Finalized" system assign the value using as reference Billing Receipt Number parameter. This parameter has the INITIAL billing receipt number and then when the pay period institution is being created, system will retrieve the max billing receipt number adding 1. If the max is zero, then system will set what is defined on the system parameter as the Initial Billing Receipt Number |