Overview
It enable the system to record imprest control. It is generated through a business process generate imprest control account. Imprest control accounts will be used to establish a cap to multi bank transfer regarding specific expenditure.
Navigation
Treasury Management ► Cash Planning ► Cash Planning Scenario ► Imprest Control ► Imprest Control
Imprest Control Screen Fields and Tabs
| Fields | Descriptions |
| Application Id | A unique identification code generated by the system. |
| Active | The default value of it is True. When cash Management Fiscal Year becomes not eligible for Budget Execution, the attribute value is to be set to False. |
| Workflow Status | It displays the current status of the workflow. It changes as per the approval of the workflow. |
| Cash Planning Management | It stores the Cash Planning Management source of this imprest control. |
| Fiscal Year | The Fiscal Year of this imprest control. The fiscal year should be open for the transaction. |
| Accounting Office | Stores the Accounting Office of this imprest control. |
| Currency | The default value is the country's domestic currency. The user can change it if the transaction is in foreign currency. |
| Exchange Rate | It fetches the foreign currency exchange value from the exchange rate table. |
| Language | The default language is English. The user can select another language from the drop-down list. |
| Description | The description relates to imprest control. |
| Created By | The system automatically fetches the user id of the creator. |
| Create Date Time | The system fetches the system current date. |
| Approved By | The system automatically fetches the approver Id when it gets approved. |
| Approved Date Time | The system automatically fetches the current system date when it gets approved. |
| Planned Accumulated Net Current Domestic Amount | The accumulated net current domestic amount. |
| Planned Accumulated Net Current Foreign Amount | The accumulated net current foreign amount. |
| Accumulated Paid Domestic Amount | The accumulated paid amount in domestic currency. |
| Accumulated Paid Foreign Amount | The accumulated paid amount in foreign currency. |
| Accumulated Balance Domestic Amount | The accumulated balance domestic amount. |
| Accumulated Balance Foreign Amount | The accumulated balance in foreign amount. |
| Imprest Item Tab | The imprest items details. |
Overview
This tab allows the user to store Imprest Items details.
Imprest Item Screen Fields and tabs
| Items | Descriptions |
| Serial Number | A unique serial number of the imprest item. |
| Planned Accumulated Net Current Domestic Amount | It displays the categories aggregated amount per imprest control, that is, displays the Planned Accumulated Net Current Amount per imprest control. |
| Planned Accumulated Net Current Foreign Amount | It displays the categories aggregated amount (foreign) per imprest control, that is, displays the Planned Accumulated Net Current Foreign Amount per imprest control. |
| Accumulated Paid Domestic Amount | It displays the categories aggregated amounts per imprest control, that is, displays the Accumulated Paid Amount per imprest control. |
| Accumulated Paid Foreign Amount | It displays the categories aggregated amounts per imprest control, that is, displays the Accumulated Paid Foreign Amount per imprest control. |
| Accumulated Balance Domestic Amount | This displays the Accumulated Balance Amount; Accumulated Balance Amount is calculated regarding the subtraction of Accumulated Paid Amount from Planned Accumulated Net Current Amount. |
| Accumulated Balance Foreign Amount | display the Accumulated Balance Foreign Amount; Accumulated Balance Foreign Amount is calculated regarding the subtraction of Accumulated Paid Foreign Amount from Planned Accumulated Net Current Foreign Amount. |
| Imprest Item Category Tab | The imprest item category details. |
Overview
This to store Item Category amounts per imprest control.
Imprest Item Category Screen Fields and Tabs
| Fields | Descriptions |
| Serial Number | A unique identification id for the imprest item category. |
| Category Code | It dispalys the category code which is generated for the imprest control. |
| Planned Net Current Domestic Amount | It displays the planned net domestic amount for the imprest control category. |
| Planned Net Current Foreign Amount | It displays the planned net foreign amount for the imprest control category. |
| Own Sources Domestic Amount | This field is used by the user to input the Own Sources Amount per imprest category. |
| Cash Requirement Domestic Amount | This field displays the calculated amount regarding the subtraction of Own Sources from Planned Net Current Amount per imprest category. |
| Cash Requirement Foreign Amount | This field displays the calculated amount regarding the Subtraction of Own Sources (foreign) from Planned Net Current Amount (foreign) per imprest category. |
| Paid Domestic Amount | It displays the paid amount per period aggregated at category level. |
| Paid Foreign Amount | It displays the paid amount per period foreign aggregated at category level. |
| Accumulated Cash Requirement Domestic Amount | This field display the calculated amount regarding the subtraction of the Paid amounts from the Cash Requirement per imprest category. |
| Accumulated Cash Requirement Foreign Amount | This field displays the calculated amount regarding the subtraction of the Paid amounts (foreign) from the Cash Requirement (foreign) per imprest category. |
| Imprest Item Category Details Tab | It allows the user to store the imprest item category details. |
Overview
The purpose of this tab is to store the Imprest Item Category Details.
Imprest Item Category Details Screen and Tabs
| Fields | Descriptions |
| Serial Number | A unique serial number for Imprest Item Category. |
| Fiscal Period | It displays the fiscal Period belonging to the Cash Planning Detail. |
| Planned Net Current Domestic Amount | The field displays (Period)Planned Net Domestic Amounts for the imprest control, that is, the Planned Net Current Amount distributed accordingly to Fiscal Period. |
| Planned Net Current Foreign Amount | This field displays (Period) Planned Foreign Net Amounts for the imprest control, that is, the Planned Foreign Net Current Amount distributed accordingly to Fiscal Period. |
| Own Sources Domestic Amount | This is used by the user to input the (Period) Own Sources Domestic amount at period level. |
| Own Sources Foreign Amount | This is used by the user to input the (Period) Own Sources Foreign amount at period level. |
| Cash Requirement Domestic Amount | This field displays the calculated amount regarding the subtraction of (Period) Own Sources from (Period) Planned Net Current Amount. |
| Cash Requirement Foreign Amount | This field displays the calculated amount regarding the subtraction of (Period) Own Sources Foreign from (Period) Planned Net Current Foreign Amount. |
| Paid Domestic Amount | It displays the paid domestic amount, that is, the Category released amount per period. |
| Paid Foreign Amount | It displays the paid foreign amount, that is, the Category released amount per period. |
| Accumulated Cash Requirement Domestic Amount | It displays the calculated amount regarding the subtraction of the Paid amounts detail from the Cash Requirement detail with the addition the amount of the previous period Accumulated Cash Requirement detail. |
| Accumulated Cash Requirement Foreign Amount | It displays the calculated amount regarding the subtraction of the Paid Foreign amounts detail from the Cash Requirement Foreign detail with the addition the amount of the previous period Accumulated Cash Requirement Foreign detail. |