Barcode reader can be used in Assets and/or Inventory module, this functional specification contains the entities and processes that are common and specific of each module. Barcode readers can be used in processes like: stocks take, goods receipt, goods return, transfers and basically in every transaction that involves either an asset item or catalog item.
This information will be populated only if at least one of the general parameters ‘Inventory Module Uses Barcode Reader’ or ‘Assets Module Uses Barcode Reader’ is True.
Assets & Inventories Commons ►Support Entities ► Barcode Configurations
Barcode Cofiguration Screen Fields and Tabs
Barcode Configuration screen includes following Fields and Tabs:
| Fields | Description |
| Id | Unique identification number, automatically generated by the system. |
| Active | Default value is True. If user switches it to false, then this configuration will not apply in future transactions. |
| Applies For Assets | False by default. If set to True it signify that the Barcode Configuration applies for Assets. This field is active only if General Parameter ‘Assets Module uses Barcode Reader’ is set to True. |
| Applies For Inventory | False by default. If set to True it signify that the Barcode Configuration applies for Inventory. |
| Configuration Date | Automatically posted by the system. User can not change it. It keeps the record when the configuration is made. |
| Language | Language to describe the Barcode Configuration. |
| Abbreviation | Short form of the Barcode Configuration. |
| Description | Key information and description of the Barcode Configuration. |
| Institution tab | A collection of one or more institutions that are entitled for using this particular Barcode Configuration. |
| Barcode Exporting Format tab | Collection of one or more exporting formats. |
Every barcode reader can have its own specific format to store information in their memory therefore the system will send the information in standard way, so the user can convert such format into the format that barcode reads. Some mobile devices can be easily adapted to get information from standard formats as well. User can configure as many formats as needed to export information. Such information will be exported to a CSV or XLS (excel spreadsheet format), so the information can be stored in mobile devices such as handhelds, or third party software, that information can be used to print labels, stocks take processes, etc.
Barcode Exporting Format tab screen includes following fields:
| Fields | Description |
| Barcode Format Type | There are two possible value- Inventory and Assets. Depend on the configuration. |
| Active | True by Default. If the user switches it to false, this configuration format can not be used in future exporting transactions. |
| Is Customized Format | False by Default. This attribute will allow incorporating possible customized formats in the future. |
| Barcode Exporting Custom Format | Respective customized format of the Barcode. |
| Language | Language to describe Exporting Format. |
| Name | Short Description. |
| Description | Instructions and key information of the format. |
| Barcode Exporting Format Detail tab | Configuration of the order of Asset attributes that system should export. |
Barcode Exporting Custom Format is a way of customizing format that is used to export asset and inventory items. The user will be able to use this section of the Support Entities to gain information on the different types of Exporting Custom Formats, their characteristics, the differences between the different formats and other important piece of information. This allows users to decide which method they are looking to inquire about and see which assets and inventories are exported in what methods.
Assets & Inventories Commons ►Support Entities ► Barcode Exporting Custom Format
Barcode Exporting Custom Format screen includes following Fields:
| Fields | Description |
| Id | Unique identification number. |
| Barcode Format Type | There are only two possible values: ‘Inventory’: Only if attribute ‘Applies for Inventory’ in Barcode Configuration is True. ‘Assets’: Only if attribute in Barcode Configuration ‘Applies for Assets’ is True. |
| Language | Language to describe the Barcode Exporting Custom Format. |
| Name | Name of the Barcode Exporting Custom Format. |
| Description | Description of the Barcode Exporting Custom Format. |
The Goods/Services Request Groups section collects all the different Goods/Services Requests and organizes them into groups based on similar characteristics and functionality. The Support Entities section will aid users by helping them understand what goods and services belong to which groups.
Assets & Inventories Commons ►Support Entities ► Goods/Service Request Group
Goods/Services Request Group screen includes following fields:
| Fields | Description |
| Id | Unique identification code. |
| Active | If checked, then available for use in future. |
| Custom Domain Type | Custom Domain Type attribute for Goods/Services Request Group. |
| Language | Language used to describe Goods/Services Request Group. |
| Abbreviation | A brief description of this Goods/Services Request Group. |
| Description | A detailed description of this Goods/Services Request Group. |
This entity contains the different types of insurance for the insurance for the insurance policies. The most common types of commercial insurance are property, liability and workers' compensation. In general, property insurance covers damages to business property; liability insurance covers damages to third parties; and workers' compensation insurance covers on-the-job injuries to employees. Depending on the business, institution may want additional specialized coverages.
| Fields | Description |
| Id | This is the unique identifier which is automatically generated by the system. |
| Is Property Insurance | This entity when checked is used for the Insurance policies that would cover properties. |
| Is Employee Insurance | This entity when checked is used for the Insurance policies that would cover employees. |
| Is Warehouse Insurance | This entity when checked is used for the Insurance policies that would cover warehouses. |
| Language | Country specific language used. |
| Name | Name of the insurance type. |
| Description | This entity provided the description of the Insurance Type. |
| Active | The default value is true. When his value is changed to False, such insurance type can't be selected again it will remain for references purposes only. |
Objective
This entity contains the responsables employees of the warehouses.
| Fields | Description |
| Code | This is the unique identifier which is automatically generated by the system. |
| Active | The default value is true. When his value is changed to False, such insurance type can't be selected again it will remain for references purposes only. |
| Institution | Institutions which is asset warehouse. |
| Employee | Employee Code ID of a person who is the responsible of the warehouse . |