Overview
The preparation of tender documents and the selection of the appropriate tender processes and methods are critical tasks in government procurement.
A Procurement Process reflects government policies and laws with regards to the procedures to follow. It pertains to a Procurement Process Type (e.g.: one stage, two stages) and it can have more than one Procurement Document related to it (e.g.: Expression of Interest, Request for Proposal).
Procurement Process remains open until all related Procurement Documents have been closed or cancelledThe preparation of tender documents and the selection of the appropriate tender processes and methods are critical tasks in government procurement.
A Procurement Process reflects government policies and laws with regards to the procedures to follow. It pertains to a Procurement Process Type (e.g.: one stage, two stages) and it can have more than one Procurement Document related to it (e.g.: Expression of Interest, Request for Proposal).
Procurement Process remains open until all related Procurement Documents have been closed or cancelled
Navigation
Procurement ► Process
Process screen Fields
| Field | Description |
Code | This field is a Unique Identifier for the Procurement Process. This code is system generated |
Process Date | Date of the Procurement Process gets automatically entered in this field |
Reference Number | Reference number of the Procurement Process is to be mentioned and this field is mandatory. |
Type | Type of Procurement Process is to be mentioned on this field and possible values include ‘One Stage’, ‘Two Stage’ or ‘Sole Sourced’. This field is also mandatory. |
Status | Status of the Procurement Process is shown on this field and the possible values include ‘In Progress’, ‘Completed’ and ‘Cancelled’. This field is also mandatory. |
Institution | Institution of the Procurement Process is to be mentioned on this field and this is mandatory. |
Bid Manager | Employee in charge of providing information related to the procurement process is to be selected and this is also mandatory. |
Pre qualified Vendors Procurement Document | This field is followed by the lookup button which gives the detaild of the Vendors Procurement Document |
Language | Country specific Language used to enter Procurement Process information is to be selected |
Vendor Business Types Tab | Collection of 1 or more Vendor Type of Business Values is to be selected from this option that is used to filter Vendor(s) |
Regions | Users must select the region or regions (1 or many) where the goods and/or services are needed |
Other Stakeholders | Collection of 0 or many stakeholders related to the procurement process is to be selected |
Shortlisted Vendors | Collection of 0 or many vendors, which were shortlisted are to be selected with this option |
Sourced Vendors | Collection of 0 or many vendors, which were short listed are to be mentioned with the help of this option. |
User Recipients | Collection of 0 or many user’s recipients is to be mentioned in this option |
The system must have a list of people related with processes but people who are not internal or external users. For instance, people who are working in donor institutions (United Nations, World Bank) or even people who work inside the Government Institution but are not users of the system and they can be related to procurement process for instance.
This entity will have the names and contact information of other stakeholders in case there is a need of sending notifications, etc.
Other Stakeholders screen Fields
Field | Description |
Id | This is a unique auto-generated numeric code for every Other Stakeholders created |
Name | Name of the Other Shareholder is to be mentioned on this field |
Institution Name | This field’s information relates to the Name of the Institution where the stakeholder is working on |
Country | Country where the stakeholder is located is mentioned on this field form the dropdown box. |
Preferred Language | Stakeholders preferred language for correspondence is to be selected. |
Language | Country specific Language used to register reference is mentioned on this field. |
Reference | Brief reference of the stakeholder should be written over here |
Active | If checked, indicates that the Other Stakeholder is active. If not checked the Stakeholder can’t be selected again and it remains for reference purposes only. |
Addresses Tab | Collection of 1 or more addresses for the Other Stakeholder is mentioned on this field. |
Contacts Tab | Collection of 1 or more contact information (email, phone, fax, etc.) for the Other Stakeholder is entered on this field. |