Audit

Overview

To help maintain control over your organization’s daily operations, the FreeBalance Accountability Platform provides a powerful audit trail function that retains a complete record of all system operations.

In these features, users can search audit entries using several filter criteria for any Platform module. Filter criteria includes the following: Username, Audit Timestamp, Entity Name, Id Field, and Domain Event Type (insert, update, delete).

Also, users can configure some audit settings such as:

Enable or disable audited entities
Edit information about some entity fields for audit purposes

Audit Entries

Overview

This form allows users to see the auditing that is taking place. Providing information of which user made inserts, deletions and modification in which entity.

Navigation

Admin ► System Security ► Audit ► Audit Entries

Audit Entry screen Fields

Field	Description
Username	Defines the user that performed the Audit Entry.
Audit Timestamp	Defines the timestamp of the executed operation.
Entity Name	Defines the name of the entity to be selected from the drop-down box.
ID Value	Defines the ID value of the entity to search. It should be used in conjunction with the previous filter attribute, otherwise, the results will be meaningless.
Unlocalized Description	Defines the descriptive attribute of the entity to search when this attribute is not multilingual.
Domain Event Type	Defines the event type.
Language	Country specific language used to insert description.
Description	Short description of the Audit Entry.
Property Name	Property name which holds for audit purpose.
Old Value	Old value of the property.
New Value	New value of the property.
IP Address	IP address holds audit entries detail.
HTTP Session ID	Define ID of HTTP session
Unallocated Description	Short description holds unallocated reason.

Audit Settings

Overview

Audit Settings is used to include or exclude a particular entity from the audit system, as well as to indicate which descriptive property of the entity should be shown in the Audit Entry form.

The form presents a list of all entities that were defined as auditable. After selecting one of the entities in the list, the user will be presented with a dialog box from where he/she can configure the above mentioned audit attributes for the entity. The discard button can be used to delete the changes made while the update button must be used to store any changes made. The buttons at the bottom of the main form are used enable or disable all entities irrespectively of their individual settings.

Navigation

Audit ► System Security ► Audit ► Audit Settings

By default, a list of auditing entities appears. Click over the entity want to set up.

Login Audit

Overview

This screen allows to view everyone who logged into the system and if they were valid or invalid users, if they entered invalid passwords.

Navigation

Audit ► System Security ► Audit ► Login Audit

Login Audit screen Fields

Field	Description
User	Defines the identification code of the user.
Ip Address	Defines the IP address of the workstation.
Login	Defines the login date.
Valid	If the box is checked, the system searches only for successful logins. If the box is unchecked, the system looks only for unsuccessful logins. If the box is left blank, the system disregards these criteria.
Invalid User	If the box is checked, the system search only for unsuccessful logins due to the invalid user ID. If the box is unchecked, the system looks only for logins where there was a valid user. If the box is left blank, the system disregards these criteria.
Invalid Password	If the box is checked, the system searches only for unsuccessful logins due to invalid passwords. If the box is unchecked, the system looks only for logins where there was a valid password. If the box is left blank, the system disregards these criteria.
Logout	Defines the date and time of the logout for the given login. This column may be empty if the user is still in session or if the session was unduly terminated.
Duration (Secs)	Show the duration of time in seconds.

License

Overview

License screen allow user to check license details and update license expiration date.

Navigation

Admin ► System Security ► Audit ► License

License screen Fields

Field	Description
ID	ID of the installed license.
Customer	Name of the customer.
Location	Location of the customer, example country name.
Version	License version.
Type	License type, default is FreeBalance.
Exceed Action	This field contains allow or disallow option.
Warning Type	Shows if warning type available or not
Warning Offset	Warning offset value.
Activate Expiration	User need to turn on checkbox if the user wants to set expiration date.
Expiration Date	Set expiration date of the license.
Alerting Days	Alerting days values which alert the user before the expiration of the license.
Alert Message	Contain alert message which appears before the license expires.
Blocking Message	Field contains blocking message.