Overview
Acquisition screen Contains the Acquisition Information for several Asset Items or Inventory Items acquired by the same method and corresponding document, usually a Donation or a Purchase Order, however more Acquisition Types might be available.
Admin ► Support Entities ► Acquisitions ► Acquisitions
Acquisition screen Fields
Field | Description |
ID | Unique identification code of acquisition entered either manually or system generated based on parameter setting. |
Reference Number | Reference number depending on the acquisition type is entered is in this field manually. |
Acquisition Type | Acquisition type is to selected from the available option. Probable values are: Journal Voucher, Expense Voucher, not applicable, etc. |
Acquisition Date | This is the date when the items were acquired. If the acquisition information is generated by the GRN, then the date must be equal to the purchase order date. |
Reception Date | This is the date when the items were received. If the acquisition information is generated by GRN, then receipt date must be equal to GRN date. |
Acquisition Entity Type | Entity associated with the Acquisition Type, but if the acquisition type is not being managed by the FreeBalance Accountability Platform, this value must be 'not applicable'. |
Acquisition Information Source | User will select acquisition source from the drop-down list. The source from where the acquisition information is generated gets selected in this field. The possible values are: GRN, Web service, Manually entered and others. |
Is Acquisition Referenced By Financial | The default value is false. It is read only for the user. It's value is set to true by system when Asset item financial transaction is approved. |
Description | A description of the acquisition information, this is only applicable for manually entered acquisition information instances. |
Details | This attribute may contain information about the acquisition conditions, e.g. donation restrictions, sole destination of assets, etc. |
| Institution Tab | User can attach one or more institution with the acquisition. |