Importing Unapplied Payments

Overview

The Unapplied Payments screen enables users to import files of rejected payments received from a financial institution (bank).

To Import Unapplied Payments, follow the steps below:

Navigation

1. Enter the new Unapplied Payments information. Fields with an asterisk  are mandatory fields.

2. Enter the Payment Summary, click on the Lookup Icon, and enter the Payment Summary information, or leave the Payment Summary Information blank to retrieve all Payment Summaries.

3. Click on the Find icon  .

4. Select the appropriate Payment Summary.

Note: The Payment Summary used must include Payments that were Rejected. To determine the Status of a Payment refer to the Payment Summary (Click for more Information) screen at the bottom there is a Payment Details box, which displays the Status of Payments.

Note: If the Payment was Rejected because the Employee Information is incorrect. Changes to Employee Payment information must be modified.  Refer to Payment Information for more Information.

Note: Once the Employee information is corrected, the user must Return to the Payment Summary (Click for more Information) and change the status of the Payment from Rejected to Corrected. Then a New Payment Batch reflecting the correct Payment Information must be created.

  • Payment Summary: Payment Summary provides a summary of Payments that were created with the Payment Batch options. The Payment Summary can be identified by a unique auto generated number or ID. At the bottom of the form, the details of the summary can be viewed.

5. Enter the Unapplied Payment File, click on the Browse Icon , then select the appropriate Unapplied Payment File.

Note: The Unapplied Payment File is provided by the Bank (or Financial Institution) when payments have been Rejected.

  • Unapplied Payment File: Unapplied Payment File contains information such as; Employee ID and Name, Net Pay, Employee Name, banking information, and Error.

6. Select the Import Icon  to Import the Information entered in the Unapplied Payment Screen.