Overview
The payment approval process allows users to verify the information related to all draft payments which are contained into the Extract Payment. A decision can then be made to approve or cancel a Payment Extract. Approval affects General Ledger through automatic generation of Journal Vouchers for the payments.
The payment Extract - Payments contain the information regarding cheques or electronic transfers, and the workflow control of Extracts. A Cheque/Transfer register could be the summary of several invoices related to a single vendor.
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Treasury Management ► Payments ► Payment Extract Payment
Payment Extract Payment Fields
| Field | Description |
| Id | The system generates a unique id for PEP. |
| Workflow Status | Depending on the Workflow Configuration Setting for this Entity the basic Stages are: Created, canceled, approval requested, etc. |
| Payment Extract | Payment Extract to be selected from the lookup button. |
| Payment Method | Method of payment is to be selected which may be Cash, Cheque, EFT, etc. |
| Accounting Office | Accounting Office Code. It is updated according to the Payment Extract Payment process. |
| Treasury Bank Account | Treasury Bank Account relating to Payment Extract is selected from the lookup button. |
| Bank Account | Bank account relating to Payment Extract is to be selected from the dropdown box. |
| Note Reference Number | The reference number for "payment with the note". |
| Note Date | It allows the user to enter the note reference date. |
| Is Accounting | This attribute is marked when the expense voucher to pay is configurated as "Accounting". |
| Bank Account Name | Name of the bank account is entered in this field. |
| Branch | Branch to which the bank account relates is entered in this field. |
| Beneficiary | Vendor to whom the Payment is made is selected from this field. |
| Cheque Series | The series to which the cheque issued belongs. |
| Cheque Number | Cheque number which is issued. |
| Transfer Number | Number identifying the transfer transaction. |
| Transfer Package Number | It is updated when Allow Generate Transfer Package is set as true in the system setting. |
| Release Date | Date on which payment is released. |
| Number Of Releases | A number of times in which the total payment was released. The default value is Zero. |
| Printed Date | It is updated by the system. The user can't change it. |
| Delivered Date | Date of delivery of the payment amount. |
| Currency | Currency in which the payment was made. |
| Exchange Rate | The exchange rate on the date of payment is entered. |
| Domestic Amount | Total amount in domestic currency. |
| Foreign Amount | Payment amount expressed in foreign currency. |
| Handling Indicator | Special indicator defined by the user in Expense Vouchers. Will be used to give more flexibility to group payments. |
| Expense Voucher Classification | The user can select the expense voucher classification using the drop-down button. |
| Created On | Date of creation of Payment Extract. |
| Created By | The user who created the Payment Extract. |
| Approved On | Date on which the payment was approved. |
| Approved By | The user who approved the payment. |
| Payment Journal Voucher | Automatically assigned by the system when this payment is approved |
| Expired Cheque Journal Voucher | After marked as Expired Cheque the automatic JV generated will be referenced in this attribute. |
| Cheque Lot Number | After marked as part of the cheque lot the system auto-generates the number. |
| Invoice | List of Invoices linked with the Payment |
| Rejection Description | Description corresponding to the rejection code received in the bank notification. |
| Payment Invoices | Invoices related to the payment gets added here. |