ePayment

Overview

This module is utilized by the Vendors (Suppliers) and PhilGEPS in capturing and recording payment for certain fees such as Vendor Membership fees, Bid Document fees, Additional Vendor Contact fees (Blue and Platinum Membership), Additional Catalogue for Products/Services and whatever PhilGEPS offers in services deemed for payment.

Payment Processor

Overview

Payment Processor records the list of third party payment processors for PhilGEPS fees. The Site Admin maintains this catalogue.

Navigation

ePayment ► Payment Processor

ePayment screen field and Tab

Field	Description
Code	Unique identifier. Setup parameter to determine if entered by user or system generated. While it is system generated, it will be left padded with zeros.
Processor Name	Signifies the name of the third party payment processor.
Transaction Fee Percentage	This is the Processing Fee in Percentage.Actual processing fee amount is computed against the Transaction Amount (Payment Transaction Entity)
Transaction Fee Amount	Processing Fee amount charged by the third party payment processor to the Vendor
Active	If True, the third party payment processor can be referenced. Otherwise the third party payment processor is disabled.

Procedure

User: Suppliers

Electronic Payment The Electronic Payment process allows the Vendor to make payments on various fees electronically through the system. It provides capabilities to process payment transactions online. It also facilitates the use of GCash, a payment service offered by Globe Telecom.
This process allows processing of electronic payment through Land Bank of the Philippines as the third party payment processor.
This process allows processing of electronic payment through Development Bank of the Philippines as the third party payment processor. The Development Bank of the Philippines has several ways in accepting electronic payment.

These are through:

i. Visa Credit Card

ii. MasterCard Credit Card

iii. BancNet

4.This process allows processing of electronic payment through GCash as the third party payment processor.

5.Cash Payment (not an electronic payment means but documented) The Cash Payment process allows the Vendor to make payments on various

fees manually by paying directly to the Cashier of PhilGEPS office or over the counter payment of banks. This payment will still be recorded in the

system.

Payment Transaction

Overview

This describes the payment details when the Vendor pays certain fees to PhilGEPS.

Navigation

ePayment ► Payment Transaction

ePayment screen fields and Tab

Field	Description
Code	Unique identifier. Setup parameter to determine if entered by user or system generated. When system generated, it will be left padded with zeros.
Vendor	Identifies the Vendor, through the vendor code, paying for a transaction.
Payment Method	List of values include Cash and ePayment.
Notice	This references the relation of the payment transaction to a specific Notice when Fee Type is Bidding Documents and Bid Security
Fee Type	This specifies the fee that Vendor intends to pay online. The value for this field is automatically filled by the system based on the previous page where the ePayment was triggered. Values can be:Membership Fee,Bidding Documents,Bid Security Fee,4Additional Contact Fee,Additional Catalogue for Products/Services
Payment Processor	It is a Payment Procesor entity.List of values include:Land Bank of the Philippines (LBP), Development Bank of the Philippines (DBP), GCash
Payment Confirmation No	If Payment Option is Electronic, the third-party processor generates a Payment Confirmation No. after successfully processing the payment. That value is stored in this field.
Transaction Amount	Specifies the amount paid by the Vendor
Transaction Fee	Actual Amount of Processing Fee charged by the third party payment processor to the Vendor.
Total Amount	This value is calculated by the system, given the formula: Transaction Amount + Transaction Fee
Payment Date And Time	Date and Time when the payment was made as recorded in the system.

Procedure

User: Suppliers and Admin

ID Generation parameter indicates the procedure to generate ID attributes. System-generated using a customised algorithm.
Customised algorithm created during implementation to fulfil customer requirements, if any.
This parameter indicates what the Vendor is paying for.
This parameter indicates which third party payment processor will process the payment electronically.

Bidding Document Fee

User: Suppliers

1. Vendor selects the bidding documents he intends to pay for.

2. Vendor selects option to pay online.

3. System carries parameters of ordered bidding documents

a. Parameters include Notice ID of the bidding documents, the amount/fee specific to each bidding document, the Vendor ID and the total amount

to be paid.

4. Vendor chooses the Payment Processor.

a. Depending on the chosen Payment Processor, the system will behave as follows:

i. Land Bank of the Philippines – system will redirect to Land Bank’s own user interface

ii. Development Bank of the Philippines – system will redirect to DBP’s own user interface iii. GCash – PhilGEPS system displays the following fields {Mobile Number, Total Amount to be Paid}

5. Depending on the chosen Payment Processor, the user will perform the following:

a. Land Bank of the Philippines UI

i. The Vendor will enter all required information and submit for processing

b. Development Bank of the Philippines UI

i. The Vendor will enter all required information and submit for processing

c. GCash (uses the UI of PhilGEPS)

i. The Vendor enters all required information for GCash and submits for processing.

6. Third-party payment processor executes processing of the electronic payment information

a. If GCash, GCash will send a text message to the Vendor’s GCash mobile number

b. Vendor will have to enter his MPIN through his mobile phone to confirm the transaction

7. Third-party payment processor generates a confirmation receipt and transmits this back to the PhilGEPS system

8. PhilGEPS system records payment confirmation from the third-party payment processor and generates an e-OR.

a. System will update pending task “Pending Payment”; decrements count by 1.

9. Vendor prints e-OR for his own record keeping.