Register Of Auction

Overview

This feature is used to keep track of the auction to be recorded within institutions, bearing the control start date, end date and auction mode this can be a sealed envelope or hammer.

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Assets ► Auction ► Register of Auction

Register of Auction screen Fields and Tabs

Field	Description
ID	Unique identifier. Automatically generated by the system.
Workflow	Shows the workflow status.eg. Created.
Fiscal Year	Fiscal Year when this voucher is created. Automatically assigned by the system with current fiscal year.
Fiscal Period	Fiscal Period when this voucher was created. Automatically assigned by the system with the current fiscal period.
Institution	Accounting office code.
Mode Auction	This attribute can take one of the following values, Closed envelope, Hammer.
Award Item Level	An Auction can be Full Lot i.e. False or Item award Level i.e. True.
Currency	To allow the user to select the Type of Currency. Default is Domestic Currency.
Exchange Rate	Rate of the Exchange.
Date Initial For Receipt Of Bidding	The Date from the Initial Date the Auctions.
End Date For Receipt Of Bidding	The Date from the End Date the Auctions.
Number Of Days To Review Bidding	Number of days to review bidding, this value for default is 0.
Opening Date	The Date from the Opening Date the Auctions.
Payment Method	Reference to an existing Payment Method from the Payment Method feature.
Total Amount Base	This amount is calculated by the sum of all items registered for this auction.
Amount Total Sales	When the process of sale is made the sum of all goods sold is made and the total amount of the amount of auction sale to be updated.
Created By	Shows the user id who creates the auction.
Date and Time of Creation	System Current Date time, Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system when corresponding workflow reaches its last Approval.
Date And Time Of Approval	System Current Date time. Populated automatically by the system when corresponding workflow reaches its last Approval.
Language	Country specific language used.
Description	Complete Description of the Auction.
Comment	Comment of the auction.
Awarded	This Field is Read Only; an Auction can be Is Awarded = 'True' or Not Is Awarded = 'False'.
Reason For Not Awarded	This Field is Read Only, Contains Description of the reason for Not Awarded Auction.
Reason For Cancelled	This Field is Read Only, Contains Description of the reason for cancelled Auction.
Auction Items Tab	Auction Items Tab includes items reference to the auction.

Document Warranty

Overview

The Document Warranty Tab is used to include any Document Warranty for Register of Auction.

Document Warranty Tab screen field

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Active	Active checkbox by default checked.
Is Mandatory	Is Mandatory checkbox by default checked.
Created By	User reference id who creates Document Warranty.
Amount Warranty	Warranty of the amount.
Registration Date	Date of the registration.
Language	Language for that Document Warranty file.
Description	Any description of the Document Warranty or additional information not included in the uploaded document can be included here.

Evaluation Committee

Overview

The Evaluation Commitee is used to attach any desired documents to Register of Auction.

Evaluating Commitee Tab Screen Field

Field	Description
Sequence Number	Unique identification code manually entered by users or automatically generated based on parameters.
Responsible for Auction	Check box by default unchecked.
Employee	Employee reference number
Designation Date	Date for the evaluation.
Created By	Shows the user id who creates the auction.
Date and Time of Creation	The date and time on which the evaluation is uploaded.
Observations	Observation details by the user.
Language	Language for that Attachment file.