ID Generation
| Generate Asset Item ID? | This is a setup parameter to determine if the code in the asset item is entered by a user or system generated. When set to false, this value will be manually entered by the user. If set to true, this value will be generated by the system and it will be left padded with zeros. |
| Generate Asset Transaction Type ID? | This is a setup parameter to determine if the code in the asset transaction type is entered by a user or system generated. When set to false, this value will be manually entered by the user. If set to true, this value will be generated by the system and it will be left padded with zeros. |
Other Parameters
| Linked with FA | This is a parameter regarding the integration of the Asset Accountability module with FreeBalance Accountability. Setting the parameter to true will link the Asset Accountability with FreeBalance Accountability. When Asset Accountability is used as a stand alone application, the application will be used solely for managing fixed assets and therefore parameter will be forced to be false. |
| Bar Code Mandatory in Assets? | This is a setup parameter which determines whether the barcode configuration number will be a mandatory function in the application or a non-mandatory function in the application |
| Asset Transactions Cash Account | This parameter is the GL Coding Block associated with the Cash Account. Asset transactions may affect this account when a revenue or expense occurs by the result of an asset transaction. |
| Asset Transaction Gain Account | This parameter is the GL Coding Block which must be used to credit/debit gains obtained by the result of the sale/exchange/auction of an asset or group of assets. |
| Asset Transaction Loss Account | This parameter is the GL Coding Block used for credit/debit losses as the result of a disposal of an asset transaction over an asset item or group of asset items. |
| Allow Subclass Validation in Asset Item? | Depending on complexity of the organization and aims of the Asset Accountability implementation, validating components within a class could add difficulty to the class/subclass model, therefore if this parameter is set to false; components in an asset will not enforce the class component validation rules. If this parameter value is true, the user cannot associate components to an asset item whose asset class doesn't have class components. |
| Handles Depreciation Process in Asset Item? | This is a parameter that relies on the need of the Asset Accountability to handle the depreciation of assets. If the parameter is set to true, Asset Accountability will handle depreciation process in accordance with the set process. If set to false, in the case that depreciation is not needed, all attributes related to the depreciation process will be optional. |
| Enforce entering a Goods Services Request Group? | This is a parameter which specifies whether the user registering the Material Request has to select a particular Material Request Group, if this parameter value is 'true' the attribute will be mandatory, otherwise will remain as optional. |
| Asset Item in Count Mandatory Reason for Difference | The parameter is to determine if a reason for difference is mandatory in asset item count discrepancies. If set to 'true' the system will require attributes ‘Asset Item in Count Reason for difference’. The default value is ‘false’. |
| File name prefix for Asset Count Request file while uploading | This is a 'string' parameter with no value by default and specifies the file name 'prefix' to be used for files uploaded for Asset Count Request. The system will apply a filter based on this prefix to prevent uploading files not related to this process. |
| Acquisition Information Mandatory in Asset Item | The parameter is to determine if information regarding the acquisition of asset item is mandatory. If true the system will require 'Acquisition Information' attribute mandatory when creating an Asset Item. If false such attribute will be optional. |
| Financial Coding Blocks Mandatory in Asset Item | This is a boolean parameter 'true' by default, which determines if the following attributes in Asset Item must be mandatory or not: Asset Item Coding Block Revaluation Surplus Coding Block Expense Coding Block Accumulated Depreciation Account If parameter is set to false, the attributes are not mandatory. |
| Catalogue Item Mandatory in Asset Item | The parameter is to determine if information regarding the catalogue item is mandatory. If true the system will require 'Catalogue Item Reference' attribute as mandatory when creating an Asset Item. And the system will provide the search options to the mentioned catalogue by relevant criteria. If false such attribute will be optional. The default value is false. |
| Allow Duplicated Barcodes in Asset Item | The parameter is to determine if barcodes can be entered more than once. When true, the system will allow duplicated Bar codes. The default value is false.
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| Allow Imbalance Financial Operation Amount | This parameter determines if an Asset Financial Operation can be posted without ensuring the balance equals zero between debits and credits in the Financial Operation details. If set to true, a balance is not required. If set to false, a zero balance is mandatory. The default value is false. |
| Asset Financial Operation Source | This is an integer parameter that will be used to reference a particular Financial Operation Source already registered in the system. This is a nullable integer and cannot have a default value, when the interface with FA is enabled, the implementer must manually create a Financial Operation Source and thereafter assign the application Id value to this parameter. |
| Is Lookup Tree for Asset Class | This is a boolean parameter. If set to true the lookup functionality for Asset Class must be in a tree hierarchical structure or not. If set to false, otherwise. |
| Allow Only Lowest Level Institution Selection in Asset Item | This is a boolean parameter 'false' by default, which determines if an Asset Item can be associated to a 'leaf' type Institution only (the lowest level in the institution hierarchy) or not. |
| Allow Only Lowest Level Region Selection in Asset Item | This is a boolean parameter, 'false' by default and determines if a 'Region' associated to an Asset Item must be a 'leaf' type Region (lowest level in the Region tree) or not. |
| Allow Only Lowest Level Asset Class Tree Selection in Asset Item | This is a boolean parameter, 'false' by default and determines if an 'Asset Class Tree' associated to an Asset Item must be a 'leaf' type Class Tree (lowest level in the Class tree) or not. |
| Validate Asset Transaction Asset Item Acquisition Date | This is a boolean parameter, 'true' by default which specifies if a validation on the Asset Transaction that ensures that an Asset Transaction cannot be posted in a date prior to the Asset Item 'Acquisition Date' is applicable or not. |
| Validate Asset Transaction Asset Item Already Depreciated In Future Fiscal Periods | This is a boolean parameter, 'true' by default and specifies if a validation in the Asset Transaction that ensures that depreciation cannot occur in a fiscal period prior to a fiscal period already depreciated, e.g. fiscal period March cannot apply if April has been already depreciated. |