Awarded Vendor

Overview

This entity records the final result of the evaluation made to Bid Responses from Vendors.

Navigation

Awarded Vendor screen fields and tab

Procedure

Awarded Vendor

1. user BUYER is logged in.
2. enter Code, Awarded Date and Bid Evaluation.
3. If validation is Ok system saves information else prompts an error message.

Bid Evaluation

Overview

This entity records the evaluation of the submitted prices, including cost of all taxes like VAT, income tax, local tax and other fiscal levies and duties which are itemized in the bid form and are reflected in the detailed estimates. The BAC or the Technical Working Group will then calculate the total price based on the corrections and/or modifications in case of discrepancies.

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Procedure

Annual Procurement Plan

Users: BUYER

1. Buyer is logged into the system.
2. From the Bid Evaluation form, logged in Buyer enters the necessary details and submits the form.
3. Buyer requests approval for the submission, from the Workflow Transition.
4. Administrator will receive a pending request for membership request transition.
5. Administrator opens the form submitted for approval, enters and makes any modifications if required.
6. Administrator requests approval , from the Workflow Transition if everything is okay else rejects the membership approval requested.
7. If approved, Administrator receives a pending request for the transition.
8. Administrator enters and approves if everything is okay else rejects the payment approval requested.
9. If Payment is approved by the Administrator,
10. Buyer record is updated.

Bid Evaluation Criteria

Bid Evaluation Method

Overview

This entity will contains a catalogue of Bid Evaluation Methods. The system have already some predefined Evaluation Methods and allow adding more as required. Users can configure different behaviors of evaluation methods through this entity.

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Geps Bid Vendor Evaluation

Overview

This entity contains the information related to the bid presented by each vendor.  It is populated with all the bidders’ information.

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Procedure

Geps Bid Vendor Evaluation

Precondition:  Vendor, Institution, Geps Bid Evaluation needs to pre-existing

1. user BUYER is logged in.
2. enter Geps Bid Evaluation, Geps Vendor, Institution, Envelope One Score, Envelope Two Score.
3. If validation is Ok system saves information else prompts an error message.

Ranked List Of Vendors

Overview

This entity contains the list of vendors who were awarded at item level or whole Notice.

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Procedure

Short List Awarded Vendor

Precondition:  Bid Evaluation needs to pre-existing

1. user BUYER is logged in.
2. enter Code, Active, Bid Evaluation, Ranking List.
3. Vendor requests approval from the Workflow Transition.
4. Bac Member will receive a pending request.
5. Bac Member execute "Rank Vendors" transition.
6. Bac Member execute "Closed" transition and mark it as final,
   or
   Bac Member execute "Closed" transition and mark it as final.
    

Short List Awarded Vendor

Overview

This entity contains the list of vendors who passed the evaluation.

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Procedure

Short List Awarded Vendor

Precondition:  Vendor needs to pre-existing

1. user BUYER is logged in.
2. enter Code, Active, Vendor source and Vendor.
3. If validation is Ok system saves information else prompts an error message.

Vendors Awarded Per Item

Overview

It contains a the list of vendors who passed the evaluation Notice Status is 'Closed-Pending Award'.

Navigation

My PhilGEPS ► Bid Evaluation ► Vendors Awarded Per Item

Vendors Awarded Per Item screen fields and tabs

Procedure

Users: BUYERS

1. user BUYER is logged in.
2. enter Code, Notice Line Item, Description, Original Ranking Awards Of Vendors and Final Ranking Awards Of Vendors.
3. If validation is Ok system saves information else prompts an error message.