Notice Type

Overview

Notice Type is useful during Notice creation to classify the kind of notice a procuring entity requires for a particular project.

 

Navigation

Catalogues ► Notice Type

 

Notice Type screen fields and tabs

Field

Description

Code

Unique identification code.

Active

Active status - if checked, Notice Type is active.

Description

Description of the Notice type.

Minimum Required Bids

The minimum number of Bids required for the Notice to proceed to the Bid process.

Abstract Text

This Entity contains a valid list of Notice Type Abstract Text catalogue defined by the user.

 

Procedure

User: Admin

  1. User is logged into the system.
  2. User goes to Notice Type option.
  3. System presents Notice Type form.
  4. User clicks on ‘Create’ Button.
  5. User fills out the Notice Type information form presented by the system.
  6. User must attach the Abstract Text for a Notice Type.
  7. User clicks ‘Save’ button to save the Notice Type information.
  8. If users does not save the Notice Type information, system does not record it and shows error message.

 

Agency Notices ( Open Opportunities ) 

User: Auditors

  1. User is logged into the system.
  2. User select Open Opportunities.
  3. Audit participates as observer and can upload reports for the Notice throughout the entire process
  4. These are the notices where the Auditor has been participating as observer and uploading reports. It must be remembered that these are not  mandatory .

Note regarding Agency Notice: Auditor will participate as observer and can upload reports for the Notice throughout the entire process. It must be remembered is not mandatory Procuring Entity (Buyer) invites Auditors for a Notice, Auditors are already assigned to Procuring Entity so they can be able to participate in the evolution of bid process for the Notice.

 

Agency Award Notice

User: Auditors

  1. User is logged into the system.
  2. When a bidder (vendor) has been awarded for a specific notice and he/she has accepted the award  ,then               

               a.The notice is considered Awarded

3.  This is the last status of the Notice hence last change for an Auditor to upload a report.

Note regarding Agency Award Notice: Auditor will participate as observer and can upload reports for the Notice throughout the entire process. It must be remembered is not mandatory Procuring Entity (Buyer) invites Auditors for a Notice, Auditors are already assigned to Procuring Entity so they can be able to participate in the evolution of bid process for the Notice.