Bid Evaluation

Overview

This entity records the evaluation of the submitted prices, including cost of all taxes like VAT, income tax, local tax and other fiscal levies and duties which are itemized in the bid form and are reflected in the detailed estimates. The BAC or the Technical Working Group will then calculate the total price based on the corrections and/or modifications in case of discrepancies.

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Bid Evaluation screen fields and tabs

Field	Description
Code	Unique identification code.
Bid Evaluation Date	Date when the Bid Evaluation is saved.
Workflow Status	Workflow Status of the Bid Evaluation as defined in Workflow configuration section.
Workflow Process Transition	Workflow Transition as defined in Workflow configuration section.
Notice	The Notice related to the Bid Evaluation.
Procurement Document Responses Presented	True, if Bid Response exist related to the Notice Id. False, if no Bid Response exist related to the Notice Id.
Institution	The procuring government agency.
Evaluation remarks	General information related to the evaluation process.
Justification	Reason for the Bid Evaluation.
Bid Evaluation Committee Members	The employees that are part of the Evaluation Committee.
Bid Vendor Evaluation	It is a collection of cero to more ‘Bid Vendor Evaluation’ for vendors with a Bid Response related to the Notice.

Procedure

Annual Procurement Plan

Users: BUYER

Buyer is logged into the system.
From the Bid Evaluation form, logged in Buyer enters the necessary details and submits the form.
Buyer requests approval for the submission, from the Workflow Transition.
Administrator will receive a pending request for membership request transition.
Administrator opens the form submitted for approval, enters and makes any modifications if required.
Administrator requests approval , from the Workflow Transition if everything is okay else rejects the membership approval requested.
If approved, Administrator receives a pending request for the transition.
Administrator enters and approves if everything is okay else rejects the payment approval requested.
If Payment is approved by the Administrator,
Buyer record is updated.

Attachments

Overview

System allows to attach files to support the Bid Evaluation.

Attachments screen Fields

Field	Description
ID	Consecutive number auto generated by the system. It will be unique within the system.
Title	Title of the Attachments.
Description	Description of the attachments.
Attachment	System allow to selete and upload supporting file. File type can be: pdf, doc, xls, jpg, etc.
Date Time	Date and Time of the last operation performed on the attachment document. Visible for the user. Automatically assigned by the system.
User	Last user who uploaded or updated the document. Visible for the user. Automatically assigned by the system.