BAC Maintenance

Overview

In The Philippines Islands the groups in charge of conducting Bids are called 'BAC', and refers to the Bids and Awards Committee established to conduct the bids.

The constitution of a BAC in the Institution may vary from one structure to the other and the reason is because some BACs are specific for specific Modes to Procure.

The maintenance of this struture is assigned to the System Administrator.

 

BAC Group

Objective

Maintined only by ‘User Administrator’ or ‘Super Users’, it contains the different functional roles definitions during the bidding process, it is not a role for a system user but the role a registrated user in: Vendor, Institution, CSO or Auditor entities plays in the bid process.

After creating and configuring the User Roles, the ‘User Administrator’ assign users that is related to those roles.

 

Navigation

Support Entities ► BAC Group

 

BAC Group screen Fields

Field

Description

Code

Unique identification code of BAC Group either entered by users or system generated as defined by set-up parameter.

Active

If true, the BAC Group can be used and referenced.

Institution

Institution related to BAC Group to be selected from lokup button.

Description

Full description of the objectives of this role, comments and observations.

BAC Members

Members of BAC group is to be added from this tab.

 

Procedure

Users: BUYER & ADMIN

  1. User is logged into the system.
  2. User goes to BAC Group creation option.
  3. User enters the required information for BAC group.
  4. User enters BAC members information
  5. System validates the number of members in order to save
  6. If validation is Ok, system saves information else prompts an error message.