Common Entities

Government Agency

Government Agency

Overview

This sign-up form allows the user to subscribe access as government agency/Organization. After accepting the terms and conditions of the PHILGEPS Buyer Agreement, needs to fill the sign-up forms fields in order to apply for Government Agency PhilGEPS user.

 

Navigation

Admin Common Entities Government Agency Government Agency

 

Government Agency screen fields and Tab

 

Name

Description

Organization Name

Name of the Organization

Acronym

Acronym of the Organization

Former Name

Name of the Organization former name if applicable

Government Branch

Select from predefined Government Branch

Organization Type

Select from predefined Organization Type

Agency Tax Identification Number

Tax identification Number

Web Site Address

Web Site address of the GoV. Agency

Default Language

Default language of the application

Brief Description of the Organization

Description of the organization

Country

Mandatory Value = Philippines

Region

Select from predefined Region

Province

Select from predefined Province

City/Municipality

Select from predefined City/Municipality

Street/Address

Organization Street Address

Zip Code

Organization Zip Code

Salutation Title

Select from predefined Salutation Title

Gender

Possible Values: MALE/FEMALE

Marital Status

Marital Status of the contact person for the institution

Country Of Origin

Country of the Employee as Contact Person

First Name

Name of the Employee

Middle Name

Middle Name of the Employee

Last Name

Last Name of the Employee

Date of Birth

Birthdate of the employee

Employee Number

Number (Application ID) of the employee

USER ID

Application USER ID

Designation

Description of the contact designation

Social Number

Social Number of the Employee

Telephone Number

GoV. Agency Telephone Number

Mobile

GoV. Agency Mobile  Number

Fax Number

Fax Number

Email Address

Email address of the GoV. Agency Contact

Supporting Documents

Supporting documents to the Vendor/ PhilGEPS Business relationship

 

Procedure

Users: ADMIN

  1. user is logged into the system.
  2. user enters the required data and submits the form.
  3. user requests approval for the submission, from the Workflow Transition.
  4. Administrator will receive a pending request for request transition.
  5. Administrator opens the form submitted for approval,
  6. Administrator requests approval and approves if everything is okay else rejects the approval requested.

 

Government Branch

Overview

This Entity will  enable the registry of the Government Branch to which the Government Agency belongs.

Navigation

Admin ► Common Entities ► Institutions ► Government Branch

 

Government Sector screen Fields

Field

Description

Code

Unique identification code of Government Branch record.

Language

Country specific language used for description.

Description

Brief Description about the Government Branch.

Active

Indicates whether the record i sactive and available for use or is for reference purpose only.

Is Multilateral Developement Bank

This attribute indicates if the Government Sector is for Multilateral Developement Bank.The Default Value is False

Procedure

User:Admin

  1. System Administrator or Administrator of the institution has logged in to the system
  2. System presents Government Branch form.
  3. User clicks on ‘Create’ Button.
  4. User fills out the Government Branch information form presented by the system.
  5. User clicks ‘Save’ button to save the  information.
  6. If users does not save the Government Branch information, system does not record it and shows error message.