Supplier Organization

Overview

Refers to the information regarding supplier’s registration and their membership levels. In the Philippines, there is no a Goverment's Agency in charge of registring the merchants to provide a unique ID for them, that is why depending on the form of organization the registration of vendors will vary.

NOTE: This entity must be added to the Audit trail.

 

Navigation

Registration ► Vendor

 

Vendor screen fields and Tab

Fields

Description

Code

It is an Unique identifier. Setup parameter to determine if entered by user or system generated. If it is system generated, then it is left padded with zeros.

Active

True by defaultIf true, the Supplier can be reference else the Supplier has been “Cancelled” and cannot be used and referenced.

Form of Organization

It Is a closed domain Possible Values are :“Partnership”;“Corporation”;“Single Proprietorship”;“Cooperative”;“Foreign Company/Organization”;“Individual Local Consultant”;“Individual Foreign Consultant”

Vendor Type

Values are: Joint Venture, others. This  indicate's whether a Vendor is participating in a joint venture or other types available in the FB system

Organisation Name

The name of the organisation

Workflow Process Transition

This shows the workflow process transition

Workflow Status

Depending on the Workflow Configuration Setting for this Entity the basic Stages are:‘Created’,‘Approval Requested’,‘Approved’,‘Rejected’,'Cancelled', The Default value is ‘Created’.

Country

Default read-only attribute it is the Country of the vendor

Region

Region for registration purposes. 

Street Address

Strret Address of the vendor

Membership Vendor

Supplier’s Membership Type

Membership Effective Date

This is the last day of the effectivity of the vendor’s membership. This date change's when the Vendor  renews, upgrade or downgrade the membership type.

Registration Active Date

Date of activationhe date when the supplier is approved as a valid supplier.

Business Tax Identifier Number

This is the Corporate Tax identification Number

Capitalization

Company’s capitalization

Performance Rating

This references the performance rating of the supplier.It is not visible during registration.

Is Blacklisted

Suppliers listed as "Blacklisted" are barred from participating in government procurement opportunities.

Blacklisted date

This is the eference to system date in which the vendor was blacklisted.

 

Procedure

Vendor Registration

Users: SUPPLIER & ADMIN

  1. Supplier selects Online Registration Option on the log in page.
  2. Enters the email and submit, system  sends the registration form in email.
  3. Supplier opens the Registration form from email and enters the required information.
  4. Supplier submits the Registration form for approval from PhilGEPS.
  5. Submission creates a pending task for ADMIN users.
  6. Pending task appears in screen for ADMIN Users to open and check the details of submitted information.
  7. ADMIN user have the option to check for potential duplicates that already exist based on TIN number/DTI Certificate Number.
  8. ADMIN user has the option to Approve or Reject the agency registration.
  9. If Approved, system generates the User automatically based on the combination of first character of First Name and complete Last Name, and send the email notification to the contact’s email containing Username and password.
  10. If Rejected, information stays in the system but with status = Rejected.