Document Library

Document Library

Overview

This entity refers to the list of forms used by: Procuring Entities, Suppliers, BAC Members as a requirement during registration, notice creation, bid opening, bid evaluation, post qualification and awarding.  This entity is maintained by the System Administrator. It enables adding form base and the requirements need.

Navigation

My PhilGEPS ► Document Library ► Document Library

 

Document Library screen fields and Tab

Name

Description

CODE (ID)

Unique identifier. Setup parameter to determine if entered by user or system generated. When system generated, it will be left padded with zeros.

Is Eligible

if checked it is Eligible for use

Is Jv

if checked it is a Joint Venture type

Is Folder

if selected, a document in the library - minimum reference depot for documents - may be compused of a collection of documents. This is the ORIGIN

Active

if checked it is Active

Vendor

The vendor creating the eligibility document

Joint Venture

The Joint Venture creating the eligibility document

Name

Document Name

DocType

Document type code for the document in the Library

DocCategory

Document category code

Library Archive Section

Section of the library were the document can be allocated. This will enable the user to classify the documents per section. Document usage will be facilitated

Attachment(s)

Attachments Upload

Added Fields

The reference for the collection is: Document Field Maintenance

Eligibility Documents

List of elements regarding mandatory data from specific documents to be used for:

  • Membership Request - User;
  • Membership Management - System wise;

 

Procedure

Users: ADMIN

  1. user is logged into the system.
  2. user enters the required data and submits the form.
  3. System validates, if validation is Ok system saves information else prompts an error message.