Employee Verification

Overview:

Employee Verification screen will allow users to enter the Employee code and/or other filter criteria and retrieve the employee information. Upon clicking "Search Employee" button System will pop up a window where users can use various fields as search criteria from the Employee entity. If there are records matching previous sear criteria System will retrieve the information for a "-FB" tagged fields correspondingly. Upon clicking the "Get Data From API" button it will trigger National Id Number Interface and system thru it will retrieve the information from API related to the Employee selected as described above. If the information can not be retrieved, for example, if API is not responding, the system will raise an error message indicating the problem. The user will compare the data and take the decision if this employee is verified or not, if verified, he will click the "Verify" stage, then the employee “Verification request” will be sent for required approvals and also system will save the user who sent the verification request and the verification request date. it is important to mention that there is a previous record having the Code and Workflow Status is Verified then the system will raise an error saying ('Employee already verified, can not be done twice'). Once the Verification is approved, the system will automatically update the Verification status, Verification date and Verified by in Employee Entity.

Navigation:

Payroll Management ► Payroll Transaction Processing ► NITA-U Interface ► Employee Verification Request ► Employee Verification

Verification Rejection Reason screen fields:

Fields	Description
Id	Automatically Generated by the system.
Employee Code	Employee Unique Identification Code
First Name-FB	Employee First Name. Automatically populated by the system from Employee Table.
Middle Name-FB	Employee Middle Name. Automatically populated by the system from Employee Table.
Last Name-FB	Employee Last Name. Automatically populated by the system from Employee Table
Date of Birth-FB	Date of Birth of the Employee. Automatically populated by the system from Employee Table
Gender-FB	Employee Gender. Automatically populated by the system from Employee Table
Country of Origin-FB	Country of Origin of the Employee. Automatically populated by the system from Employee Table
NIN-FB	National Number ID. Automatically populated by the system from Employee Table
Employee Picture-FB	Employee Picture. Automatically populated by the system from Employee Table
Verification Status	Varification status of the Employee verification entity. Values are Values: 'Created', 'Verification Requested', 'Verified', 'Rejected' Default 'Created'
Verified by	Populated automatically by the system when Workflow is finally Approved.
Verification Date	Populated automatically by the system when Workflow is finally Approved.
Rejected By	Populated automatically by the system when Workflow is Rejected.
Rejection Date	Populated automatically by the system when Workflow is Rejected.
Rejected Reason	Rejected Reason
Validation Code Number	Validation Code Number. Populated automatically by the system when Workflow is finally Approved
National Id	National Id Number. This field will be automatically populated thru the Interface with National Id System
Surname	Surname of the Employee. This field will be automatically populated thru the Interface with National Id System
Given Names	Given names of the Employee. This field will be automatically populated thru the Interface with National Id System
Maiden Name	Maiden names of the Employee. This field will be automatically populated thru the Interface with National Id System
Previous Surnames	Previous Surnames of the Employee if any. This field will be automatically populated thru the Interface with National Id System
Date of Birth	Date of Birth of the Employee. This field will be automatically populated thru the Interface with National Id System
Date Of Birth Estimated	Date of Birth Estimated of the Employee. This field will be automatically populated thru the Interface with National Id System
Gender	Gender of the Employee. This field will be automatically populated thru the Interface with National Id System
Nationality	Nationality of the Employee. This field will be automatically populated thru the Interface with National Id System
Living Status	Living Status of the Employee. This field will be automatically populated thru the Interface with National Id System
Photo	Photo of the Employee. This field will be automatically populated thru the Interface with National Id System
Alien Identification Number	Alien Identification Number of the Employee. This field will be automatically populated thru the Interface with National Id System.