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Overview
The communication between vendors and civil servants involved in a Procurement Process is essential for a successful bidding.
A typical Question and Answer process takes place when a Vendor sends a question by any communication method such as phone, email, fax, etc. regarding a procurement document (remember that a procurement process may have one or more procurement documents). The question is received by the bid manager and all the employees related with the procurement document. Employees prepare the answer which must be approved by the bid manager
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Procurement ► Procurement Question
Procurement Question screen Fields
Field | Description |
ID | This is a unique automatically generated identification code for the Question |
Number | Number of the Question within each Document is mentioned in this field for easier reference |
Document | Procurement Document ID associated with the Question is mentioned in this field |
Vendor | Vendor that submitted the Question is mentioned in this field. |
Created On | Date the Question is Created On is mentioned in this field |
Text | Detailed Text about the question is mentioned in this field. This field can be up to 1500 characters |
Submitter Name | Vendor who submitted the Question is recorded in this field |
Submitter Phone Number | User’s phone number who submitted the Question is mentioned in this field, if it’s a non-registered vendor |
Submitter Email Address | User’s email address who submitted the Question is recorded in this field, if it’s a non-registered vendor |
Status | Status of the Question is mentioned in this field from the drop down box and the possible values are: ‘Posted’, ‘Approved’, ‘Rejected’, ‘Published’ |
Communicationn Method Type | Communication method type (phone, fax, regular mail) that was used by the vendor to send the question is selected from the options available on the drop down box |
Created By | User who created the Procurement Question gets recorded in this field and is automatically populated |
Attachments Tab | Collection of zero or more Attachments for the Question is done using this tab |
Answers Tab | Collection of zero or more Answers for the Question is mentioned using this tab |