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Overview
Bid Vendor Evaluation contains the records of the vendor proposal responses in detail, their compliance to Bid Evaluation Criteria and support documents that lead to a Bid Award decision, thus promoting a transparent procurement process.
FreeBalance Procurement populates bidders’ information from previously Registered Responses related to the Procurement Document. Other information as Preliminary Bid Evaluation Criteria, Technical Bid Evaluation Criteria is populated as well from the Procurement Document.
For each Vendor, the system automatically verifies the eligibility based on the following conditions; The Vendor does not have an entry in Vendor Ineligibility screen and the Vendor complies with Procurement Document Rules and/or with Purchasing Vehicle Vendor Validation Rules, if applicable.
Based on the Procurement Document settings Bid Evaluation may result in the following; Short Listed Vendors, Contract Vendors Awarded per Lot, Contract Vendor Awarded per Item.
Bid Evaluation Vendor keeps record of the vendor proposal responses in detail, their compliance to Bid Evaluation Criteria and support documents that lead to a Bid Award decision, thus promoting a transparent procurement process.
FreeBalance Procurement populates bidders’ information from previously Registered Responses related to the Procurement Document. Other information as Preliminary Bid Evaluation Criteria, Technical Bid Evaluation Criteria are populated as well from the Procurement Document.
For each Vendor, the system automatically verify his eligibility and consider him eligible if he:
- Does not have an entry in Vendor Ineligibility Entity (see Support Entities)
- Complies with Procurement Document Rules and/or with Purchasing Vehicle Vendor Validation Rules, if applicable
A Validation is performed against Minimum Number of Bids Definition Parameter, whenever number of bids is not compliant with such parameter, the system displays a message with the option to close Bid Evaluation and Procurement Process, if applicable.
Navigation
Procurement ► Bid Vendor Evaluation
Bid Vendor Evaluation screen Fields and Tabs
Field | Description |
Bid Evaluation | This is a unique code that identifies the Bid Evaluation in the system. This is auto generated in the system. |
Document | The procurement document related need to be selected from the Look up icon. |
Vendor | This Attribute is populated by the system. It represents the Vendor ID(s) (from Vendor GE) with a Procurement Document Response in ‘Active’ status related to the Procurement Document. |
Bid Vendor Qualifies For Further Evaluation | This attributes are either ‘Yes’, ‘No’, ‘Not Applicable’. This attribute are automatically populated by the system. |
Bid Vendor Eligible | Available values for this field are ‘True’ or ‘False’. Default value is true. If this value is False, the bid from the vendor cannot be evaluated. |
Language | Country Specific language used to enter the Bid Vendor Evaluation information is selected from the drop down box available. |
Remarks | Justification or general information related to the evaluation is entered in this field. |
Bid Vendor Evaluation Attachments Tab | Any additional file relating to the Bid Vendor Evaluation is added using this tab. |
Reasons for not being Eligible Tab | The system automatically assigns the reasons. It then has a collection of 0 to many ineligible reasons. |
Lot Bid Vendor Evaluations Tab | This field contains a collection of one or more Vendor Evaluations that corresponds to each Lot. |
Clarifications to Bidder Tab | Collection of zero or more clarifications to bidder regarding the Procurement Document Response submitted by the vendor is selected using this tab. |
Preliminary Bid Evaluations Tab | Collection of zero or more Preliminary Bid Evaluation criteria are shown by clicking this tab. The Attribute is populated by the system. |
Meeting Tab | Collection of zero or more meetings regarding the Bid Vendor Evaluation is selected from the Look up button available under it. |
| Institution | The Institution associated with the Bid Vendor |