Expense Voucher Classification

Overview

The purpose of the entity is to allow the user to classify expense vouchers according to the specific type or needs.

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Admin ► Support Entities ► Vouchers ► Expense Voucher Classification

Expense Voucher Classification's screen Fields

Field	Description
ID	Expense Voucher Classification's Identification number.
Active	If Checked, it indicates that the Expense Voucher is currently active. If unchecked, it the classification is for reference purpose only.
Is For Submodule Configuration	If false, This classification cannot be used in various sub-modules.
Sub Ledger Type	Field represent the sub-ledger type for expense voucher classification.
Name	The name of the Expense Voucher Classification.
Description	Brief Description of the Expense Voucher Classification.
Institution	The lookup field attribute where the list of Institutions present is related to this voucher classification and this is the attribute to be used for Data Access Security.
General Ledger Template	This lookup field is used to display and select one GLT with Workflow Status Approved, Active checkbox true and Source will be Expense Voucher.
Document Type	A lookup button field where the list of Document type feature is present to select the one which is related to this feature.
Vendor	The Vendor associated with this voucher classification is selected from this lookup button of this attribute.
Payment Location	The payment location associated with the feature.
Payment Mode	The payment category associated with the feature.
Payment Terms	The payment terms associated with the feature.
Offset Code	By Default, fill this attribute with the value from Default Expenditure GL Offset Code
Payment Method	The payment mode associated with the feature.
Default Description	Default short description of the feature.
Default Line Item Description	System will default this value on every new item entered in Expense Voucher Line Item Attribute Item Description.
Coding Block Type Definition	The definition associated with the coding block type used.
Is Obligation Required	Active checkbox with possible values TRUE/FALSE. The default value is FALSE.
Commitment Required	Default is FALSE. If True the EV will need to be linked to a commitment voucher.
Purchase Order Required	Default is FALSE. If True the EV will need to be linked to an obligation voucher.
Is Validate Upon Saving	Active checkbox with possible values TRUE/FALSE. The Default value is FALSE.
Is Prepaid	Indicates whether the expense classification creates EV of "Prepaid" type.
Default Invoice Date to System Date	Indicates if the Invoice date is system date defaulted.
Default Invoice Number	User specifies the default value for Invoice Number in EV if any.
Is Special Multi Vendor Expense Voucher	Default value is FALSE. If this value is TRUE, the system will allow entering one vendor per each EV Payment detail, so then more than one vendor can be paid out using same EV, but only one vendor per EV Payment detail.
Treasury Bank Account	When user select Expense Voucher Classification in any entity this Treasury bank account automatically populated in that entity.
Is Social Security	Default value is False, Hidden by default on rendering. If this Value is true then the system is going to analyze the EV with this classification on the report.

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