v7 FreeBalance Help

Field

Description

Code

This is a unique identifier that is automatically assigned by the system, if Generate Budget Version Id is set to True, or manually entered by the User if Generate Budget Version Id is set to False.

Workflow Status

The default value is 'In Preparation'. This is workflow related and can have these possible values: ‘In Budget Planning’, “Frozen”, ‘Sent for Approval', 'Approved', 'Partially Sent for Execution', 'Fully Sent for Execution' and 'Cancelled'.

Active

It is ‘True’ by default. If it is switched to ‘FALSE’, then this budget version cannot be used in future transactions.

Apply Ceilings

It is False by default. If it is true then the system will apply the entered ceilings during the budget planning data entry (budget lines) as MAXIMUM values, which means entered budget values cannot be greater than ceiling value.

Apply Ceilings As Minimum

It is False by default. If it is true then the system will apply the entered ceilings during the budget planning data entry (budget lines) as MINIMUM values, which means entered values cannot be lower than ceiling value.

Apply Budget Version Deadline

If checkbox is ticked, the system will apply date in Deadline to validate of Budget Version submission. Once the deadline is passed,  the version will automatically be moved to status ‘Frozen’.

Is Internal

Default is False which means that the Budget Version is External.

Budget Planning Scenario

This is a reference to the Scenario to which this Budget Version belongs.

Proposal Request By

Possible values are Agencies, MoF, Pairlament and Other.

Calculation Date

This value will be automatically updated each time this Budget Version is calculated from a Scenario.

Created Date

Creation date and time for this budget version which is automatically assigned by the system.

Deadline

Deadline for the Budget Version.

Last Date of Fiscal Period Automatic Distribution

This is automatically generated by the system and is only applicable when fiscal period distribution is associated to an automatic method.

Fiscal Period Distribution Needed

If this is true then system will allowentry of fiscal period distribution in Budget Plan of this Budget Version, if the “Manual” Fiscal Period Distribution Method is selected under Budget Scenario.

Allow Changes to Automatic Fiscal Period Distribution

Default is false. If this is true then system will allow user to change the Fiscal Period Distribution after this has been automatically generated.

Amount Scale

Identifies scale of amounts.

Allow Change to Default Scale

Indicates if scale can be changed.

Is Cost Driver Mandatory Required

Identifies if Cost Drivers are mandatory during Budget Lines data entry.

Language

The language used to describe the Budget Version.

Name

The name of the Budget Version.

Description

The description of the Budget Version.

Budget Version Fiscal Year Tab

This will contain the collection (one to many) of fiscal years allowed to each Budget Version. These fiscal years can be used for scenario forecasting and also for manual data entry in the budget planning process.

Attachments Tab

It contains files attached by the user to support or detail features of the Budget Version.