Home › Payroll Management › Payroll Transaction Processing › NITA-U Interface › Employee Verification Request

Employee Verification

Thu, 2018-12-06 04:58 — santanumondal

Overview:

Employee Verification screen will allow users to enter the Employee code and/or other filter criteria and retrieve the employee information. Upon clicking "Search Employee" button System will pop up a window where users can use various fields as search criteria from the Employee entity. If there are records matching previous sear criteria System will retrieve the information for a "-FB" tagged fields correspondingly. Upon clicking the "Get Data From API" button it will trigger National Id Number Interface and system thru it will retrieve the information from API related to the Employee selected as described above. If the information can not be retrieved, for example, if API is not responding, the system will raise an error message indicating the problem. The user will compare the data and take the decision if this employee is verified or not, if verified, he will click the "Verify" stage, then the employee “Verification request” will be sent for required approvals and also system will save the user who sent the verification request and the verification request date. it is important to mention that there is a previous record having the Code and Workflow Status is Verified then the system will raise an error saying ('Employee already verified, can not be done twice'). Once the Verification is approved, the system will automatically update the Verification status, Verification date and Verified by in Employee Entity.

Navigation:

Payroll Management ► Payroll Transaction Processing ► NITA-U Interface ► Employee Verification Request ► Employee Verification

Verification Rejection Reason screen fields:

FieldsDescription
IdAutomatically Generated by the system.
Employee CodeEmployee Unique Identification Code
First Name-FBEmployee First Name. Automatically populated by the system from Employee Table.
Middle Name-FBEmployee Middle Name. Automatically populated by the system from Employee Table. 
Last Name-FBEmployee Last Name. Automatically populated by the system from Employee Table
Date of Birth-FBDate of Birth of the Employee. Automatically populated by the system from Employee Table
Gender-FBEmployee Gender. Automatically populated by the system from Employee Table
Country of Origin-FBCountry of Origin of the Employee. Automatically populated by the system from Employee Table
NIN-FBNational Number ID. Automatically populated by the system from Employee Table
Employee Picture-FBEmployee Picture. Automatically populated by the system from Employee Table
Verification StatusVarification status of the Employee verification entity. Values are Values: 'Created', 'Verification Requested', 'Verified', 'Rejected' Default 'Created'
Verified byPopulated automatically by the system when Workflow is finally Approved.
Verification DatePopulated automatically by the system when Workflow is finally Approved.
Rejected ByPopulated automatically by the system when Workflow is Rejected.
Rejection DatePopulated automatically by the system when Workflow is Rejected.
Rejected ReasonRejected Reason
Validation Code NumberValidation Code Number. Populated automatically by the system when Workflow is finally Approved
National IdNational Id Number. This field will be automatically populated thru the Interface with National Id System
SurnameSurname of the Employee. This field will be automatically populated thru the Interface with National Id System
Given NamesGiven names of the Employee. This field will be automatically populated thru the Interface with National Id System
Maiden NameMaiden names of the Employee. This field will be automatically populated thru the Interface with National Id System
Previous SurnamesPrevious Surnames of the Employee if any. This field will be automatically populated thru the Interface with National Id System
Date of BirthDate of Birth of the Employee. This field will be automatically populated thru the Interface with National Id System
Date Of Birth EstimatedDate of Birth Estimated of the Employee. This field will be automatically populated thru the Interface with National Id System
GenderGender of the Employee. This field will be automatically populated thru the Interface with National Id System
NationalityNationality of the Employee. This field will be automatically populated thru the Interface with National Id System
Living StatusLiving Status of the Employee. This field will be automatically populated thru the Interface with National Id System
PhotoPhoto of the Employee. This field will be automatically populated thru the Interface with National Id System
Alien Identification NumberAlien Identification Number of the Employee. This field will be automatically populated thru the Interface with National Id System.