v7 FreeBalance Help

Field

Description

Correlative

Correlative Number, calculated by the system. Visible to user.

Goods/Services Received Note Detail

This field is visible only when the GSRN type is 'Return'. System allow to select the Goods/Services Received Note in this field. 

Coding Block

GL Coding Block. Search function in the CoA Group with the attribute Budget Execution equal to True and to the offset Coding Block imposed.

Purchase Order

If the note type is Return, this field automatically populated by the system according the the Receive Note Id selected in the main screen. If the Note Type is receive, this field populated by the system according to the purchase order selected in the main screen.

Purchase Order Item

If Note Type id Return, system automatically populated the Purchase Order Item. If Note Type is Receive system allow user to select the the Purchase Order Item by dropdown list.

Dscription

This field will appear after the selection of Purchase Order ID. This field holds the description of the purchase order item.

Purchase Order Item Drop id

If Note Type id Return, system automatically populated the Purchase Order Item. If Note Type is Receive system allow user to select the the Purchase Order Item by dropdown list.

Item

Item refers to Cateloque Item. This is read only field, automatically populated by the system if it is mentioned in purchase order. If Receive or Return note type is service, not have a reference in the Catalogue Item.

Is Fixed Asset?

If Note Type is 'Receive' and G/S Note Type is 'Goods' and Asset Item ID is Automatically Assigned by the system, then this attribute will be Enabled, otherwise it is READ ONLY.

Unit Cost

It represents the Unit Domestic Cost  of the Received Item.  This value will be obtained from the PO Item  Domestic Cost. Wehn G/S Note Type is 'Service' this is the total cost for the contracted service excluding taxes.

Unit Foreign Cost

It represents the Unit Foreign Cost  of the Received Item.  This value will be obtained from the PO Item  Foreign Cost. When G/S Note Type is Service, this is the total cost for the contracted service excluding taxes.

Unit of Measure

This is the Unit of Measure entered in the PO Item, this is a read only attribute. If Note Type is return, it is copied from the received note.

Quantity Received/Returned

When Note Type is 'Receive' This value will be copied from the Item Drop Outstanding Quantity. Received quantity should not exceed outstanding quantity. When Note Type is 'Return' this value will be copied from the referenced GSRN. Returned quantity should not exceed accepted quantity in the referenced GSRN.

Outstanding Quantity

If the Purchase Order Item Drop ID is defined, the system will display the outstanding quantity of the drop (original quantity - quantity received in previous GRN + quantity returned in previous GRTN)

Quality Rejected

The user will enter the rejected quantity if any, should not exceed received quantity. Default is Zero

Quantity Accepted

Display Only field calculated by the system = Quantity Received - Quantity Rejected.

Rejection/Return Reason

To define the rejection reason if Quantity Rejected is greater than Zero

Percentage of Progress Accepted

This is the progress of the contracted service accepted. Mandatory when Note type is Service and not applicable when Note Type is 'Return'

Amount (Domestic)

It represents the total Domestic amount for the item (excluding taxes).

Amount (Foreign)

It represents the total foreign amount for the item (excluding taxes).

Tax Amount (Domestic)

Display Only field to show the total Domestic Tax Amount. Default value is Zero.

Tax Amount (Foreign)

Display Only field to show the total Foreign Tax Amount. Default value is Zero.

Language

Select country specific language for remarks

Remarks

Additional notes or comments to this GSRN Detail.

Is Finale Shipment

This attribute is not applicable if Note Type is 'Return'. Should not be visible if it is 'Return'.
If user swithches this to TRUE, then upon approval, system will automatically close the relevant PO item drop. 

Tax Information

Collection of zero to more ‘Tax’ Detailed information.

Perishable Lot

Collection of zero to more ‘Perishable Lot’.