Receipt Vouchers

Overview

A receipt voucher is a manually written receipt for services or goods sold. This is typically used in place of a printable receipt.

A screenshot of the Receipt Vouchers feature is available here. Image is shown as reference material; position and names for labels, fields, and buttons are subject to the parameter, rendering control configuration and installed the revision.

Users access the report from within the menu through this navigation path: Revnue Management ► Receipt Voucher.

Visible Fields

The following table lists and describes all visible fields for the Expense Voucher feature, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Code	Unique identification code of Receipt Voucher.
Workflow Status	This field updated by the system. Depending on the Workflow Configuration Setting for this Entity the basic Stages are: Created, Approval Requested, Approved, Cancelled and Rejected.
Fiscal Year	Relevant Fiscal Year is selected from drop down box for this field.
Fiscal Period	Relevant Fiscal Period is selected from drop down box.
Receipt Date	Receipt Date of Receipt Voucher is entered by system in this field.
Batch Number	Batch number is entered in this field by the system.
Bank Deposit Number	Bank Deposit number is entered in this field.
Bank Deposit Date	Bank deposit date is entered in this field from the calendar button.
Collection Agency	Collection Agency is selected from the lookup button.
Created By	Users by whom the receipt voucher is created. Populated automatically by the system when receipt voucher is created.
Payment Location	Payment Location is selected from drop down box.
Created Date	Date and time of creation of receipt voucher generated by the system.
Approved By	Users by whom the receipt voucher is approved. Populated automatically by the system when receipt voucher reaches approval stage in workflow process.
Approved Date	Date and Time of approval of Receipt Voucher.
Is Template?	Whether the receipt voucher is a template is marked in this field through a check box.
Recur Next Period	Whether Receipt Voucher recur in next period, is mentioned in this field through a check box.
Generated Automatically	Whether Receipt Voucher is generated automatically, is mentioned in this field through a check box.
Receipt On Hold	Whether receipt is on hold, is mentioned in this field through a check box.
Voucher Source	Voucher Source is selected from drop down box present for this field.
Customer	Customer is selected from lookup button.
Institution	Relevant Institution is selected from the lookup button available for this field.
Voucher Currency	Currency used in the voucher is selected in this field.
Exchange Rate	Exchange Rate of the currency selected, is shown in this field.
Receipt Total Domestic Amount	Total amount of Receipt Voucher expressed in domestic currency.
Receipt Total Foreign Amount	Total amount of Receipt Voucher expressed in foreign currency.
Offset Code	Offset code is selected from lookup button available.
Bank Account	Bank Account is selected from lookup button available.
Payment Mode	Payment Mode is selected from drop down box available.
Posting Status	Posting Status of Receipt Voucher is shown in this field, generated by the system.
Temp Number	Temp number is shown in this field, generated by the system.
Not Posted Reason	Reason for not being posted is selected for this field from drop down box.
Language	Country specific language used for description is selected in this field from drop down box.
Template Name	Template Name is entered in this field.
Description	Description regarding Receipt Voucher is entered in this field.
Revenue Receipt Voucher Item	Revenue Receipt Voucher Item is added from this tab.
Attachments	Additional information are added from this tab.

Buttons

The following table describes actions associated with the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the expense voucher feature.

Button Image	Description
	The New button allows users to switch to insert mode. This action button allows users to manually create expense vouchers.
	The Search button allows users to switch to search mode.
	The Workflow History button displays a summary table of the executed workflow transitions for the selected expense voucher.
	Calendar date-pickers allow users to select on a visual calendar a specific date. Within Expense Voucher, it is used to select the voucher date, invoice date and invoice receipt date.
	The New button allows users to add details to the selected tab. It is used to add expense voucher line items, expense voucher payment details and attachments.
	The Transition button allows users to execute the selected workflow status change. When selected, users are prompt with a window to log any relevant information about the status change.

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