v7 FreeBalance Help

Vehicle ID

Indicates the vehicle that is being assigned.

Allow the user to make look up.

Assigned requested by (employee)

Employee that orders the assignment in case order comes from a superior Position.

Assigned to Employee

The employee that is responsible for the vehicle, this is different than a driver as the driver can be assigned only for a period of time and it is not responsible for the car.

Assigned Date

Auto assigned by the system when the registry is created

Usage of the vehicle Start Date

Assigned by the user that registers the assignment.

The system should allow previous and future dates as the usage of the vehicle could start previous the assignment registry or can start after registry.

Description

Description of the assignment

Release description

Important notes about the vehicle status or other relevant comment when assignment it's being closed.

Odometer value at assignment time

Odometer value that marks the vehicle at the creation of the assignment

Assignment Status

Indicates if the assignment is active or is released from any responsibility.

Automatically “Assigned” for all created rows.

Values:

“Assigned”

“Released”

This field is read only and is updated only for other processes.

Workflow Assignment Status

Status of the Assignment, it is assigned depending of the workflow configuration.

Values:

“created”

“request for approval”

“Approved”

“Closed”

Assignment registered by

User that registered the assignment.

Do not allow update on this field.

Approved by user

User that approved the assignment.

Do not allow update on this field.

Date of approval

Auto assigned by the system

Do not allow update on this field.

Official Documents

One or more attached official documents that support the responsible assignment.