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EspañolInventory Item Count Request
Tue, 2010-06-22 13:46 — bgoulet
Overview
Inventories in an organization are constantly changing because of the many different processes being implemented throughout different departments. It is important for each department to keep track of these changes in order to have an accurate outlook on future inventory quantities. This section of the system is a tool for keeping count of the Inventory stock. The system will do a unique inventory item count depending on the specific search criteria such as Institution, Location, Warehouse, Item Class, etc. Each inventory count is requested and recorded using a unique code. This screen contains and displays all the details of each listed count request. It also displays, in two other separate sections, the employees who have access to do an inventory count and displays the item(s) that are being processed in the inventory item count. The inventory item count request will display the information of a Count request and the result of its physical count.
Navigation
Inventories ► Count Requests
Inventory Item Count Request screen Fields and Tab
Field | Description |
ID | Unique Code that identifies the Inventory Item Count Request. This is automatically populated by the system. |
| Fiscal Year | Fiscal Year when this voucher is created. Automatically assigned by the system with current fiscal year. If user has access to post transactions to prior periods, system will allow user to post a transaction to prior fiscal year (never to future fiscal year) as long as the selected fiscal year is not fully closed. |
| Fiscal Period | Fiscal Period when this voucher was created. Automatically assigned by the system with the current fiscal period. If user has access to post transactions to prior periods, system will allow user to post a transaction to prior period (never to future periods) as long as the selected period belongs to the fiscal year mentioned above and also it is closed for regular transactions (not fully closed) |
| Workflow Status | Workflow status of the Inventory Item Count Request. |
Count Request Start Date | Date when the Inventory Item Count Request was saved. By Default - the current date automatically appears. |
Request Responsible Employee | The employee that is responsible for the Inventory Item count taking. |
Organization | Contains the information of every Institution Unit that plays a role in the system as budget office, as inventory or asset warehouse, purchase office, etc. |
Language | Country Specific Language used to register abbreviation and description. |
Abbreviation | Short Description for the Inventory Item Count Request. |
Description | Description for the Inventory Item Count Request. |
Users Allowed During Inventory Count Tab | Collection of one to more employee who are allowed to add and/or modify ‘Inventory Items’. |
Inventory Item in Count Tab | Collection of one to more ‘Inventory Item’ in count request. |