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Annual Procurement Plan

Баасан гариг, 2016-03-18 09:21 он сар өдөр - adas хэрэглэгчийн нэр

Overview

When the Procuring Entity is uploading data for the first time in the System, it is considered as the Initial APP(Annual Procurement Plan) while the subsequent uploading is considered by the System as the supplemental information.  Only one (1) file at a time per Procuring Entity is uploaded then the system validates and if it is accepted, it is recorded in the system.

Data related to the APP  and supplemental data uploaded by the Procuring Entities is contained here, once it is approved by the Authorities.  It's the reference and validation for the Procuring Entity at the moment of a Notice Creation and Notice Approval for every item they want to purchase.

 

Navigation

Annual Plan ► Annual Procurement Plan

 

Annual Procurement Plan screen fields and Tab

Field

Description

Code

This is a system generated APP Id for each Procuring Agency.

Institution Element

This is the CoA Element of the concept selected in the parameter Location of the module

Fiscal Year

Automatically populated by the system from the APP Template file

Loaction Element

This is the CoA Element of the concept selected in parameter location of the module

Last User

It Is the user entity the Last user who updated, system automatically populates this value based on the user logged in.

Last upload On

It Is the user entity the last date and time of last update, automatically populated by the system with System date.

Comment

This is the only attribute that user is able to modify (manually enter) as the rest are automatically populated by the system with information in the APP Template file

 

Procedure

Annual Procurement Plan

Users: BUYER

1.      Procuring Agency chooses to upload a file prepared in excel format

2.      System displays the page where APP loaded is, user goes to the bottom of the screen and select button for uploading an APP file.

3.      System parses file.

a. If parsing is successful then

- System adds data as Initial APP, 

- for APP Supplement, the information like amounts and dates (if applicable) for the code is replaced, but no recalculation is done. However, the link of the item to the bid notice remains, in case there is already a bid notice linked to the item.

b. If parsing is unsuccessful, file is rejected and a message is sent to the user. The error message identifies the row where the error occurred.