v7 FreeBalance Help

Overview

Creating a new Managed Contract may be based on a previous Base Contract existing in the system. Most of the Base Contracts are associated with assets contracts; for instance, contracts surrounding maintenance or leasing of an asset. Within the system, only Base Contracts can be associated to Asset Items.

This process will start when creating a new Managed Contract. If a valid 'Document' is selected when creating a new Managed Contract, the system automatically will copy the information from the existing Base Contract to the current Managed Contract. Changes to any of the copied values may be made.

An existing Base Contract only can be referred once. When the referred Base Contract, the system must validate this condition.

To CREATE a Managed Contract based on a Base Contract, follow the steps below:

Navigation

By default, you will be in Search Mode.

1. Click on the New icon   (you will then be in Insert Mode).                            

2. Find the Base Contract you want to base a Managed Contract on.  

• Click on the Look up Icon  located next to the Document Field. .

• Enter the information to be used as retrieval criteria in the appropriate field(s). If you prefer to see all Contracts, leave all fields blank.
• Click Find .

3. Select the Base Contract you want to base a Managed Contract on.

Note: An existing Base Contract can only generate one Managed Contract.

Note: The system will automatically copy the information from the existing Base Contract to the current Managed Contract.

4. If required, Enter Managed Contract Fields with an asterisk , which are mandatory fields that must be filled in.

5. Make necessary Modification to the new Managed Contract, refer to Modify a Managed Contract for more information.

Note:  Modifications can be made on any value copied from a Base Contract.

6. Click on the Save icon  at the bottom of the Managed Contracts page to save your new Managed Contract information. A window will appear to confirm.