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Purchase Order Item Drop

Мягмар гариг, 2014-07-01 10:49 он сар өдөр - proy хэрэглэгчийн нэр

Overview

System allows to create multiple drops per Purchase Order Item. Before a new Item Drop is created, the system will verify that the amounts for each Purchase Order Item is not exceeding.

 

Purchase Order Drop Screen Fields

FieldsDescription

Drop Number 

This is system generated unique identification number.  

Status

Automatically assigned by the system to show if the Item Drop is open and can be converted to an Expense Voucher.

Auto Close PR Drop

Default value is false. This is applicable only when the PO is related to a PR. If users switched this to TRUE, then system will automatically close the relevant Purchase Requisition Item Drop.

Fiscal Year

Fiscal Year of the Voucher. Default value is the current Fiscal Year. If parameter "Allow Purchase Orders to Rollover to Next Fiscal Year" is set to True, then the system will allow the creation of Drops for future Fiscal Years, otherwise, only the current Fiscal Year can be used.

Fiscal Period

Fiscal Period of the Voucher. Default value is the current Fiscal Period.

Delivery Date From

Starting Delivery Date of the Drop.

Delivery Date To

Ending Delivery Date of the Drop.

Quantity

Specify the quantity of the Item ordered that needs to be delivered in the specified dates.  Using the Item Price, the system will compute the Total Domestic for the Item Drop and it will populate the field Amount Dc with the calculated value.  If the Item Price was published using Foreign Currency and Price, the amount calculated in the Foreign Currency will be copied into Amount Fc field. 

Received Quantity

This field will be updated automatically by the system when a 'Goods/Services Received/Returned Note' is created against the current item.

Outstanding QuantityShows the outstanding quantity which is yet to be received. This is system calculated.

Amount DC

Enter here the Drop’s Domestic amounts. The system will validate that the total Drops matches the amount specified in the Purchase Order Item.

Amount FC

Enter here the Drop’s Foreign amounts. The system will validate that the total Drops matches the amount specified in the Purchase Order Item.

Tax Amount DC

Calculated/Updated field, displays the calculated Domestic Tax amount as defined in Tax Information.

Tax Amount FC

Calculated/Updated field, displays the calculated Foreign Tax amount as defined in Tax Information.

Total Amount DC

System calculated field, Total amount is equal to "Amount DC  + Tax Amount DC".

Total Amount FCSystem calculated field, Total amount is equal to "Amount FC  + Tax Amount FC".

Receive Location

Refers to Institution where the item will be received.

Tax Information

For Items ordered in Domestic Currency, the user canusers can define the applicable Taxes to individual Drops. This includes the type of tax, and whether it is added or deducted from the drop. The total tax will be automatically calculated.

Attachments

System allows to attach files to support the purchasing process.