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Create Payment Extracts

Баасан гариг, 2014-07-04 05:06 он сар өдөр - amitra хэрэглэгчийн нэр

Overview

This mode of extraction allows to create draft payments for all expense vouchers within a specified fiscal year, or a specific range of expenses. The Payment process provides an intuitive step-by-step approach to selecting expense vouchers for payment, verifying the accuracy of all draft payments that are generated by the system, approving them, then releasing them for payment to the proper vendors or beneficiaries.

 

Navigation

Treasury Management ► Payments ► Create Payment Extracts

 

Payment Extract Generation screen Fields

Field

Description

Fiscal Year

The fiscal year for which the payment extract is to be generated. Default is current fiscal year. However, the user can specify the previous year as long as it is still open.

Fiscal Period

Fiscal period of the extract. Default is current period.

Accounting Office

Accounting Office Code related to the Expense voucher for which the extract is to be generated.

Date

The date the extract was created. Default is Current date.

Payment Type

The type of expenditure for which the extract was generated.

Grouped Cheques

Indicates if multiple invoices having common criteria have been grouped into one cheque. Default as defined in the Expenditures Parameters. The system must apply the following rules for grouping: same Vendor, same Treasury Bank Account ID, same Currency, and same Payment Method.

Due Date From

Earliest due date of payments to be included in extract.

Due Date To

Latest due date of payments to be included in extract.

Vendor

User can select a specific vendor by populating the Vendor ID of vendor whose invoices are to be included in the extract.

Pay Agent

Person who delivers cash or cheque is known as Pay Agent. Appropriate Pay Agent is to be selected for Payment Extract.

Treasury Bank Account

Treasury Bank Account assigned to the payments to be included in the extract.

Financial Institution

Appropriate Financial Institution where treasury have its account should be selected to extract Payment Voucher.

Currency

Currency of the payments to be included in the payment extract.

Payment Mode

Mode of the payments that will be included in the extract.

Payment Location

Location of the payments to be included in the extract.

Payment Method

Method of the payments that will be included in the extract.

Domestic Amount From

Minimum domestic amount for the payments that will be included in the extract. Default is Zero.

Domestic Amount To

Maximum domestic amount for the payments that will be included in the extract. Cannot be less that the value in the ‘Domestic Amount From’ field. Default is Zero.

Language

Country specific Language used to register the Description.

Description

Short description of the Payment Extract.

Expense Voucher Payment Detail

Expense Vouchers details list out Expense voucher, invoice no., payment/ due date. Upon clicking on details button, payment details is shown in view mode.