Revenue Voucher

Overview

Revenue management allows users to analyze sales data and facilitates timely collection of amounts owing. The Revenues module also has an effective billing system, through which exact amounts owed to the organization can be tracked at any time.

A Revenue Voucher is a record of the sale of goods or services, defining the terms of a sales transaction and itemizing the item(s) sold. The Revenue Voucher creates the sales voucher that helps track amounts owed to the organization by its customers.

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Revenue Management ► Revenue Voucher

Revenue Voucher Screen Fields

Fields	Description
Code	Unique identification code, visible to user, auto-generated by system.
Workflow Status	This field is updated by system which depends on the worflow configuration setting for this entity. Stages are: Created, Approval requested, Approved, Cancelled and Rejected.
Fiscal Year	Fiscal year to which the invoice relates.
Fiscal Period	Fiscal period to which the invoice relates.
Voucher Date	Current date entered by system by default.
Aging Date	The default is the current system date, but it can be modified. The Aging Date is used for reference in the Aged Receivables Report and in statements.
Institution	Institution for the Revenue Voucher.
Collection Agency	Collection agency code is entered in this field.
Revenue Voucher Classification	Users classify the Revenue Voucher according to the Organization needs.
Invoice Type	Type of invoice is mentioned. It refers to either cash invoice or credit invoice.
National Collection Officers	Combo box to select Name of the Officer.
Posting Status	Posting Satus may be saved or Temp Saved.
Temp	Serial number generated by the system when the voucher is temp saved.
Not Posted Reason	The user will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved.
Origin	Origin responsible for the creation of the Revenue Invoice.
Batch Number	Read only field and it shows the Batch Number for imported Journal Vouchers.
Customer	Customer code is to be entered in this field. By filling this field, the following attributes in the Invoice will be automatically defaulted by the values defined in the Customer entity: Payment Method, Payment Term, Bank account, GL Offset code, Currency and Sold to Customer.
Sold To Customer	If the Invoice will be in different Customer Name, the user can select the Sold To Customer Code. The Invoice will be charged on the Customer Code, a hyperlink to be provided to drill down to the Customer screen, a new window to be opened to display the attributes from the Customer entity. The system should provide a lookup form to allow the user to search for a Customer using different criteria.
Vendor	Allow user to select vendor from look up field.
Currency	To allow the user to select the Voucher Currency. If the Currency is defined in the relevant Customer, then Default is the Customer’s Currency, else Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures , users can change the rate if allowed in the currency parameter, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1.
Is Template?	To indicate if the Invoice can be used as template for recurring vouchers. Default value is false.
Template Name	To enter the template name that can be used for retrieval.
Recurs on Next Period?	An indicator to automatically duplicate the Invoice next period and Temp Save it upon period closing. Default is no.
Revenue Voucher Domestic Amount	Displays the total domestic amount of all Invoice Items.
Revenue Voucher Foreign Amount	Displays the total foreign amount of all Invoice Items.
Domestic Tax Amount	Displays the total domestic tax amount of all Invoice Items.
Foreign Tax Amount	Displays the total foreign tax amount of all Invoice Items.
Revenue Voucher Total Domestic Amount	Displays summation of Invoice Domestic Amount and Domestic Tax Amount.
Revenue Voucher Total Foreign Amount	Displays summation of Invoice Foreign Amount and Foreign Tax Amount.
Received Domestic Amount	Field will be updated by the system when a Receipt Voucher applied against the current invoice is created and approved. Default is Zero.
Received Foreign Amount	Field will be updated by the system when a Receipt Voucher applied against the current invoice is created and approved. Default is Zero.
Outstanding Domestic Amount	Field will be calculated by the system equals Invoice Total Domestic Amount - Received Domestic Amount.
Outstanding Foreign Amount	Field will be calculated by the system equals Invoice Total Foreign Amount - Received Foreign Amount.
Journal Voucher	This read only field shows the ID of theJournal Voucher auto-generated when the Invoice is approved. JV ID will be populated by the system.
Is Automatically Generated?	To indicate if the Invoice was Automatically Generated by the system through other function or manually created by the user, default is False. If the value of this attribute is True, then the system will not allow editing the Invoice.
Paid Status	Field updated automatically by the system when a Cash Receipt is received against the Invoice. Values may be either Yes, no , partially. If ‘Invoice Type’ equals ‘Cash’ then the value of ‘Paid’ equals Yes, else default value is No.
Payment Method	Field will be updated automatically if defined within the Customer information, otherwise default will be as defined in the Revenue Parameters.
Payment Location	Default value will be populated automatically from the selected customer information Default value will be populated automatically from the selected institution, if not defined in the Institution then default will populated be as defined in the Revenue Parameters.
Payment Mode	Default value will be populated automatically from the selected customer information if defined, if not defined in the Customer, it will be populated from the selected institution, if not defined in the Institution then default will populated be as defined in the Revenue parameters.
Treasury Bank Account	Government’s Bank Account where the payment will be Deposited. Only Bank Accounts (linked to the selected treasury bank account) having the currency same as the voucher currency will be allowed.
Offset Code	Accounts Receivable, not required if the Invoice Type is Cash. If Selected GL Offsetcode has a currency, such currency should match with currency of the Invoice.
Payment Term	Not required if the Invoice Type is Cash. If Invoice Type is Credit, user can select it or leave it blank. If Invoice Type is Credit and Customer Information has Payment Terms, system will default it.
Is On Hold?	Indicator if the Invoice is on hold. Default is No.
Bank Deposit	This attribute will be used for reconciliation purposes.
Correction	Indicator that Invoice is a correction.
Correction Invoice Voucher	“Read Only Field” will be updated automatically by the system if the IV is corrected through the correction function. Default is Blank.
Invoice Status	Closed Domain, (Possible values: 'Active', 'In Tracing', 'With Collection Agency', 'Disputed', 'Deliquent' and 'To Be Written Off')
Bank Deposit Date	Display only field, automatically populated when deposit is being made. This attribute is used for reconciliation purposes.
Created By	Populated automatically by the system at creation time of the record. Refers to the user who created the invoice.
Created On	Populated automatically by the system at creation time of the record. Date on which invoice is created.
Is Revolving Fund	This attribute indicate if IV is used for Reimbursement operation of Revolving Funds
Financial Source	Close Domain. possible values 'DONATIONS', 'LOANS'. By Default Blank Value
Description	Description regarding Invoices.
Revenue Voucher Items Tab	Collection of one to many Invoice line items.
Revenue Voucher Payment Details Tab	Collection of one to many payment details. Default as per the selected Payment Terms.
Attachments Tab	Collection of zero to more attachments, which will be used as supporting documents.

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