FreeBalance Accountability Suite
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Overview
The user can review, fill out and submit travel requests for Business Trips. The user can also see other employee's going on the same Business Trip.
Navigation
How to SEARCH:
- Enter the information to be used as retrieval criteria in the appropriate field (s). If you prefer to see a list of all Travel Requests, leave all fields blank
- Click on the Find icon
The Travel Request screen includes the following fields:
Field | Definition |
Foreign Trip | Identifies if the trip is outside the country |
Group Trip | Identifies if this trip will be attended by one or by multiple parties |
| Creation Date | Date Travel Request is created |
| Start Date | Start Date of trip (departure date) |
| End Date | End Date of trip (return date) |
| Business Start Date | Date Business Trip intended event starts |
| Business End Date | Date Business Trip intended event ends |
Currency | Contains the central repository for all currencies used throughout the system |
| Status | Status of Travel Request |
Purpose | Describes the purpose of the business trip |
Traveling Employee | The employee leaving on a business trip |
| Group | Select group if applicable |
Cost Coding Block | This entity has the information of every coding block with the structure (number of elements and order of concepts) of the Group |
Requesting Employee | The employee requesting the business trip |
| Exchange Rate | Exchange rate of destination |
Estimated Cost | The estimated cost (budget) for the trip |
| Transportation Cost | Indicates cost related to transportation |
Miscellaneous Cost | Indicates any miscellaneous amounts |
Actual Cost | The actual total cost of the trip |
Advanced Amount | Indicates the advanced funds amount the employee is requesting in order to undertake the trip |
| Actual Cost (Dc/Fc) | Actual cost |
| Language | Language Used |
| City | City of business trip |
| Description | Description of trip |
Trip Remarks | Provides for a brief remark on the trip outside of the trip description |
| Remarks | Other remarks |
| Approver | Trip approver |
| Attachments | Attachments related to trip |
| Business Trip Logistic | Business Trip logistic records |