FreeBalance Accountability Suite
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Overview
The user can review, fill out and submit travel requests for Business Trips. The user can also see other employee's going on the same Business Trip.
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How to SEARCH:
- Enter the information to be used as retrieval criteria in the appropriate field (s). If you prefer to see a list of all Travel Requests, leave all fields blank
- Click on the Find icon
The Travel Request screen includes the following fields:
Field | Definition |
Foreign Trip | Identifies if the trip is outside the country |
Group Trip | Identifies if this trip will be attended by one or by multiple parties |
| Creation Date | Date Travel Request is created |
| Start Date | Start Date of trip (departure date) |
| End Date | End Date of trip (return date) |
| Business Start Date | Date Business Trip intended event starts |
| Business End Date | Date Business Trip intended event ends |
Currency | Contains the central repository for all currencies used throughout the system |
| Status | Status of Travel Request |
Purpose | Describes the purpose of the business trip |
Traveling Employee | The employee leaving on a business trip |
| Group | Select group if applicable |
Cost Coding Block | This entity has the information of every coding block with the structure (number of elements and order of concepts) of the Group |
Requesting Employee | The employee requesting the business trip |
| Exchange Rate | Exchange rate of destination |
Estimated Cost | The estimated cost (budget) for the trip |
| Transportation Cost | Indicates cost related to transportation |
Miscellaneous Cost | Indicates any miscellaneous amounts |
Actual Cost | The actual total cost of the trip |
Advanced Amount | Indicates the advanced funds amount the employee is requesting in order to undertake the trip |
| Actual Cost (Dc/Fc) | Actual cost |
| Language | Language Used |
| City | City of business trip |
| Description | Description of trip |
Trip Remarks | Provides for a brief remark on the trip outside of the trip description |
| Remarks | Other remarks |
| Approver | Trip approver |
| Attachments | Attachments related to trip |
| Business Trip Logistic | Business Trip logistic records |