v7 FreeBalance Help

Fields

Description

Code

Unique identification code. System generated or manually entered by the user depending on the system parameter.

Workflow Status

The Workflow Process Status of the voucher automatically generated and updated.

Currency

Indicates the transaction currency for the Advance.

Exchange Rate

The exchange rate for the chosen currency.

Advance Type

Indicates the Advance Type for the Accountable Advance.

Coding Block

Coding Block for the Accountable Advance.

Accounting Office

Accounting Office Code By default use current employee institution

Purchase Order

Only enabled if Advance Type is linked to Purchase Order and will allow the user to select respective Purchase Order.

PO Advance Limit Percentage

Only enabled if Purchase Order is selected. This field is to define advance limit, means the percentage of the PO Total Amount that can be provided as an Advance to the Supplier.

Advance Status

Indicates if the Advance is Open and transactions can be posted against it, or it is closed and no transactions ca be posted against it.

Holder

Refers to the Vendor to whom the advance will be issued.

Domestic Advance Limit Amount

This is to define the maximum limit of money to be advanced. If the advance is linked to a PO, this amount must be less than the PO amount.

Pay Advance In Single Installement

If Advance Type is True, then this attribute is true and is disabled (user cannot change). If Advance Type is False, then this attribute is enabled (user can change it), default value is False.

Domestic Paid Amount

This is the running total of the amount that has been advance to the holder. System calculated, sum of GL debit entries against the sub-ledger.

Domestic Recovered Amount

This is the running total of the recovered amount of the advance. System calculated, sum of GL credit entries against the sub-ledger.

Domestic OutStanding Balance Amount

Calculated/Updated  Display Only Field

Created By

System will automatically populate this attribute.

Creation Date

The Accountable Advance created on. This is auto populated by the system.

Approved By

System will automatically populate this attribute.

Approved Date

Timestamp of approval

Language

The language used to enter the description.

Name

Name of the Advance.

Description

Description for the advance.