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Asset Count Worksheet Report

Lun, 2010-06-21 13:10 — achatterjee

Overview

This report displays Asset Items related to an Asset Count Request. This report is used when the physical inventory stock is being processed. It contains information of each Asset Item such as ID, Short Description, Brand, Model, Serial Number, Bar Code, etc.

NOTE: Some columns in this report are blank to that stock counts can be manually noted in the field.

 

Navigation

Assets ► Assets Reports ► Count Report ►Asset Count Worksheet

 

Asset Count Worksheet screen Fields

Field

Description

Report Date

Date of report generation automatically generated by system.  The date format is defined using a general parameter of the system.

Report Time

Time of report generation automatically generated by system.

User

User who generates the report

Page

Page Number

Filter Criteria

Filter Criteria as entered under asset class

Sort By

Used to sort the report by class (alphabetical) and Warehouse ID (upward).

Class Item

A class item must belong to a class which will define its basic characteristics and determine exactly what type of asset is. A computer may be an asset class but can also be a parent class for a Desktop or Laptop computer class.

Warehouse ID

A warehouse is a physical space used specifically for the storage of inventory and fixed assets. The warehouse can storage new and used fixed assets, including usable and unusable damaged or broken assets. Damaged or broken assets should be retired from a warehouse until a disposal transaction has been issued.  It is allowed to perform transfers of Assets or Inventory items between warehouses. Warehouse ID is a unique identifier of a Warehouse.

Asset Item ID

A unique asset item identifier. 

Short Description

Brief description of the Asset Item

Brand and Model

A collection of the different models represented by a particular brand E.g. Dell (Brand), Inspiron (Model)

Serial Number

A system generated identification code that is tagged with the asset item. 

Bar Code

Contains the code recognized by the bar code reader

Quantity

Default value is 1, this attribute can be used to group identical assets (e.g. Software Licenses) but if any of the units is retired or disposed the current cost gets prorated based on the number of units left generating a new value change transaction

Quantity Found

It represents the quantity found during the physical inventory.Warehouse ID Found: It represents the Warehouse ID found.

Remarks

Additional information regarding the Asset Item about its condition, advice to take a decision on an asset item withdrawal, reason for differences, etc.

Reason for Difference

Catalogue of reasons that supports the Asset Item in Count or Asset Item in Count Component Status (whenever there is overage and/or shortage). It is used for reporting and statistics.