FreeBalance Accountability Suite
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Overview
A Purchase Requisition is composed of Purchase Requisition Items. Each Item may refer to a Good or a Service.
Purchase Requisition Item Screen Fields and Tab
Field | Description |
Item Number | Read only value. Serial, system generated number starting with 1 for each Purchase Requisition Item. |
Status | Read only value. Shows if the Purchase Requisition Item is open and can be converted into a Purchase Order. Possible values: Open/Closed. Default value is Open. |
Item | Users must select one Item from the Item Catalogue. Once the Item ID has been selected, the following information will be automatically populated into the following fields: Item Category, Unit of Measure, Unit Price Fc, Coding Block and Description. |
Item Category | To specify the category of the item. This field will be ‘Display Only’ if Catalogue ID is selected. |
Unit of Measure | Refers to the Unit of Measure of the item. This field will be defaulted if Catalogue ID is selected. Users can change it. |
Unit Price Dc | Domestic Price per unit of the Item. If users enter the Foreign Unit Price, this field will be Calculated/Updated Read Only Field, and will get updated by the system using the currency rate defined. |
Unit Price Fc | Foreign Price per unit of the Item. |
Quantity | Refers to the quantity of the Requisition Item. |
Assign Quantity | This is read only field, automatically populated by the system. |
Estimated Price Dc | Total Domestic price (Domestic Unit Price x Quantity), system calculated value. |
Estimated Price Fc | Total Foreign price (Foreign Unit Price x Quantity), system calculated value. |
| Tax Amount Domestic | Displays the calculated Domestic Tax amount as defined in Tax Information. |
| Tax Amount Foreign | Displays the calculated Foreign Tax amount as defined in Tax Information |
| Net Amount Domestic | Calculated field, shows the net amount for the Item in domestic currency. |
| Net Amount Foreign | Calculated field, shows the net amount for the Item in foreign currency. |
Price Tolerance | Tolerance Percentage for Price. |
Quantity Tolerance | Tolerance Percentage for Quantity. |
Coding Block | Ledger Coding Block. Search function to the COA Group with attribute 'Budget Execution' equal to 'True' and to the Imposed Segment.The system will lookup for this code. |
Language | Users can select the country specific language of the Description from dropdown list. |
Description | Description of the Item. |
Purchase Requisition Drops Tab | This section defines the Purchase Requisition Item Drops. |
Pictures Tab | Collection of zero or more images. The system allows BMP, GIF and JPG data files, and it will display the image of the first file. |
Attachments Tab | Collection of zero or more attached files that can be used as supporting documentation for the Purchase Requisition Item. |