FreeBalance Accountability Suite
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Overview
Documents containing the registration and control of the management of Multi-vendor expenditure voucher. And linkage to budgetary expenses and accounting documents.
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Expenditures ► Multi-Vendor ► Multi Vendor Expense Voucher
Multi Vendor Expense Voucher Screen Fields
Fields | Description |
Code | Auto-Generated |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Fiscal Year | Current Fiscal Year. The fiscal year should be open for the transactions. |
Fiscal Period | Current Fiscal Period. The fiscal period should be open for the transactions. |
Institution | Institution code for the expense voucher. |
Execute Type | Configuration Setting for this Entity the basic Stages are: ‘CYD’ (Obligation + Actual), ‘REG’ (Obligation + EV, Prepaid), Default = ‘CYD’ |
Voucher Date | Default current system date. Read Only Field |
Document Type | Unique code that identifies the document type |
No Supporting Document | No. document that supports the transaction. |
Language | Country specific language |
Description | Description voucher |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures, users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 |
Total Amount (Domestic) | “Calculated/Updated Read Only Field” displays the amount domestic of all MvEV Items. Default is Zero |
Total Amount (Foreign) | “Calculated/Updated Read Only Field” displays the Amount Foreign of all MvEV Items. Default is Zero |
Deduction Amount Domestic | “Calculated/Updated Read Only Field” displays the Deduction Amount Domestic of all MvEV Items. Default is Zero |
Deduction Amount Foreign | “Calculated/Updated Read Only Field” displays the Deduction Amount Foreign of all MvEV Items. Default is Zero |
Total Net Amount Domestic | Total value of transaction. Total Net Amount Domestic = Total domestic amount - Deduction Domestic Amount |
Total Net Amount Foreign | Total value of transaction. Total Net Amount Foreign = Total foreign amount - Deduction Foreign Amount |
| Revolving Fund Register | Revolving fund code enter in the field. The user can select with the help of lookup button. |
Treasury Bank Account | Institution code user can enter using lookup button to pick one. |
Offset Code | The system must automatically load the value of the attribute where if Is Revolving Fund Execution” = ‘TRUE’ and Fund ID has a valid number |
Created By | Populated automatically by the system |
Created Date | Populated automatically by the system at creation time of the record. |
Approved By | Populated automatically by the system, when the document is approved. |
Approved Date | Populated automatically by the system in time of approved for registration |