Invoice

Overview

It allows users to create Invoice

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Revenue Management ► Invoices

Invoice Screen Fields and Tabs

Fields	Descriptions
Code	The unique identification code, visible to the user, auto-generated by the system.
Fiscal Year	Fiscal year to which the invoice relates. Default fiscal year is the current fiscal year which is open for Budget Executions.
Fiscal Period	Fiscal period to which the invoice relates. Default fiscal year is the current period.
Voucher Date	The system automatically fetches the Current date by default.
Aging Date	By default, the current system date is the aging date, but it can be modified. It is used for reference in the Aged Receivables Report and in statements.
Institution	The Institution is to be selected which is relevant from the lookup button available for this field.
Collection Agency	Collection Agency to be associated with a Customer. From the lookup, feature user can select the Collection Agency name.
Invoice Classification	It allows the user to classify the Invoice according to their needs.
Invoice Type	It allows selecting the type of invoice i.e. Cash, Credit etc... by default, it shows the information which is selected in revenue parameter.
Workflow Status	It displays the workflow status of the invoice. It updates according to the approval stage completed. For example, if the user created a new invoice it shows the status as created. The calculated/updated is display only.
Posting Status	It is updated by the system with any of the possible values i.e. Saved, Temp saved. The user cannot change its value.
Temp #	Temp number is shown in this field, generated by the system.
Not Posted Reason	Reason for not being posted is selected for this field from drop down box.
Origin	It shows the origin of the invoice.
External Source Voucher	The system updates the voucher source. The user can't change its value because of its read-only property.
Batch Number	The batch number is entered in this field by the system.
Is Reversed?	It has a read-only property. Its updated automatically by the system if the Invoice is reversed through the reversal function. The default value is False.
Reversed Revenue Invoice	Details of the reversed revenue invoice.
Is Reversal?	Invoice is reversed through this function. The default value is False.
Reversal Revenue Invoice	It has Read-only property. It is updated automatically by the system if the Invoice is reversed through the reversal function.
Customer	The customer is selected from the lookup button.
Sold To Customer	This feature allows the users to change the customer name if the invoice has the different customer name. The user can select the Sold to Customer code.
Currency	The user to select the Invoice Currency. By default, it shows the country domestic currency.
Exchange Rate	The feature shows the latest active exchange rate for the selected currency. The user can change the exchange value if it is allowed by the admin.
Is Template?	Whether the receipt voucher is a template is marked in this field through a checkbox.
Template Name	Name of the template which can be used for the retrieval.
Recurs on Next Period?	An indicator to automatically duplicate the Invoice next period and Temp Save it upon period closing. The default value is No.
Invoice Domestic Amount	It displays the total Domestic amount of invoice.
Invoice Foreign Amount	It displays the total Foreign amount of invoice.
Domestic Tax Amount	The total Domestic tax amount of invoice.
Foreign Tax Amount	The total Foreign tax amount of invoice.
Invoice Total Domestic Amount	The total invoice amount including the Domestic tax amount of the invoice.
Invoice Total Foreign Amount	The total invoice amount including the Foreign tax amount of the invoice.
Received Domestic Amount	It is updated by the system when a Receipt Voucher applied against the current invoice is created and approved. The Default value is zero.
Received Foreign Amount	It is updated by the system when a Receipt Voucher applied against the current invoice is created and approved. The Default value is zero.
Outstanding Domestic Amount	It is calculated by the system and displays the value here. It shows the total outstanding domestic amount of the invoice.
Outstanding Foreign Amount	It is calculated by the system and displays the value here. It shows the total outstanding foreign amount of the invoice.
Journal Voucher	It shows the ID of the JV auto-generated when the Invoice is approved. JV ID will be populated by the system.
Sales Payment Type	It allows users to select the sales payment type from the drop-down button.
Is Automatically Generated?	To indicate if the Invoice was Automatically Generated by the system through other function or manually created by the user, the default is False.
Paid Status	This is updated automatically by the system when a Cash Receipt is received against the Invoice. The possible values are No, Partially, Yes.
Payment Method	The payment method updated by the system. The default value displays from the Revenue Parameters.
Payment Location	Payment Location is selected from drop down box.
Payment Mode	Payment Mode is to be selected from the drop-down list.
Treasury Bank Account	Treasury Bank Account is selected from lookup button available.
Offset Code	Offset code is to be selected from the lookup button.
Payment Term	If the invoice payment type is Cash or No Cash Flow it is not required to provide the payment term. It the invoice payment term is selected as Credit then the user can select it or leave it blank.
Is On Hold?	Indicator if the Invoice is on hold. The default value is No.
Correction	An indicator that Invoice is a correction. Default is No
Correction Invoice Voucher	It is automatically displayed by the system if it is corrected through the correction function.
Invoice Status	The Status of the Invoice is shown in this field, generated by the system.
Bank Deposit #	Bank Deposit number is entered in this field.
Bank Deposit Date	Bank deposit date is entered in this field from the calendar button.
Created By	Users by whom the receipt voucher is created. Populated automatically by the system when Invoice is created.
Created On	Date and time of creation of the Invoice. It is generated by the system.
Approved By	Users by whom an Invoice is approved. It is Populated automatically by the system when the invoice reaches the approval stage in the workflow process.
Approved On	Date and time of Approval of the Invoice. It is generated by the system.
General Ledger Template	Only visible and required when "Is Accounting" equal TRUE.
Is Revolving Fund	This attribute indicates if IV is used for Reimbursement operation of Revolving Funds.
Financial Source	This feature allows the user to provide information about the financial source of the invoice.
Revenue Invoice Template	The revenue invoice template data.
Description	The description regarding Invoice is entered in this field.
Original Document Type	The unique code that identifies the document type of the invoice.
No. Supporting Document	The unique code that identifies the document type of invoice.

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