FreeBalance Accountability Suite
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EspañolTravel And Fuel Advances Details Report
Overview
It allows users to generate the detail report of the travel and fuel advance. Users can use report filters to generate the report as per their requirements.
A screenshot of the Travel And Fuel Advances Details Report is available here. Image is shown as reference material; position and names for labels, fields and buttons are subject to the parameter, rendering control configuration and the installed revision.
Users access Travel And Fuel Advances Details Report from within the menu through this navigation path: General Ledger ► Sub Ledgers ► Accountable Advances ► Reports ► Sri Lanka Reports ► Travel And Fuel Advances Details Report.
Filters
The following table lists and describe all filter fields for the Travel And Fuel Advances Details Report in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.
| Field | Description |
|---|---|
| Fiscal Year | It lists the fiscal years and allows users to select a fiscal year as a report filter. |
| From Date | The date picker allows users to pick the initial date range for the report as a filter. |
| To Date | The date picker allows users to pick final date of the range as report filter. it should be within the selected fiscal year and greater than from date. |
| Advance Type | It lists the advance type and allows users to select it as a report filter. The type should be travel advance & fuel advance. |
| Workflow Status | Lists the workflow status of the advance and allows users to select it as report filter.The values are restricted to:
|
| Advance Status | It lists and allows users to select the advance status from the list as a report filter. It has two value open and close. |
| Holder Name | It allows to browse and select the holder name using the lookup button. |
| Accounting Office | It allows to browse and select the accounting office using the lookup button. |
Visible Fields
A sample of the report is available here.The following table lists and describes all visible fields for the Travel And Fuel Advances Details Report in their default order. Note that some fields depend on Filters selection and the language of the report depends on the configuration of the system.
| Field | Description |
|---|---|
| Accountable Advance | |
| Code | Based on the filter criteria the accountable advance id shows in the report. |
| Holder Name | The account holder name to whom the advance has been issued. |
| Workflow | Workflow stage of the accountable advance. |
| Status | The advance status either open or close. |
| Amount | Domestic advance limit amount. |
| Advance Payment | |
| Voucher Date | Date of the voucher. |
| Advance Payments | Advance payment amount detail. |
| Status | The advance payment status. |
| Amount | The total domestic amount from expense voucher. |
| Total expenses against advances | |
| Voucher Date | It fetches voucher date. |
| Total Expense Against Advances | Total expense occurred against the allotted advance. |
| Amount | Total domestic debit amount. |
| Settlement of Advances | |
| Voucher Date | The date of the voucher. |
| Settlement of Advances | The calculated settlement amount of advance. |
| Status | The status of the advance settlement. |
| Amount | Total domestic credit amount. |
| Advance To Be Recovered | Grand total amount after calculation. |
Buttons
The following table describes actions associated with the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the Travel And Fuel Advances Details Report feature.
| Button Image | Description |
|---|---|
 | The pdf button allows users to generate the report in the pdf format. |
 | The Excel button allows users to generate the report in the excel format. This format is compatible with Microsoft Office 97-2003 or higher version. |
 | The Excel button allows users to generate the report in the excel format. This format is compatible with Microsoft Office 2003 or higher version software. |
 | This ODS button allows users to generate the report in ODS format. This format is compatible with spreadsheet software such as Microsoft Office, Open Office or Libre Office. |
 | This RTF button allows users to generate the report in RTF format. |
 | The Word button allows the users to generate the report in word format. This format is compatible with Microsoft Office 97-2003 or higher version. |
 | This ODT button allows users to generate the report in ODT format. This format is compatible with word processing software such as Microsoft Office, Open Office or Libre Office. |
 | The Lookup tool allows users to browse and select existing items. |
 | Allows user to select a date. |