FreeBalance Accountability Suite
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Overview
A Custody Transaction is used to record the transfer of responsibility of an asset to or from an employee. The employee who is given responsibility of the asset is known as the ‘Employee in Custody’. An asset is distributed from or returned to the Release Responsible Employee.
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Assets ► Custody Transaction
Custody Transactions screen Fields and Tab
Field | Description |
Id | Unique identification code, manually entered by users or automatically generated based on parameters |
Transaction Type | Defines the specific type of transaction taking place. Choices include Custody and Release of Custody. |
|
Fiscal Year | This is the fiscal year applicable for this custody transaction. |
Fiscal Period | This is the fiscal period applicable for the custody transaction. |
Custody Status | Read-only and is not editable. |
Institution | The Field referes to the |
Asset Custody Type |
This field represents the assets custody type for custody transaction.
|
Effective Date | Effective Date of the Custody Transaction (optional parameter) that can be selected by using the calendar icon. |
Employee In Custody | The employee responsible for the asset(s) if the Transaction Type is ‘Custody’. If the Transaction Type is ‘Release of Custody’ it is the employee releasing custody of the asset. |
Release Responsible Employee | The asset management employee that is giving or receiving the assets in the Custody Transaction. |
Review Responsible Employee | This is the employee responsible for the physical review before applying the release of custody. |
Language | Language used to enter the observation information. |
Observation | Observations regarding the assignment or release of the asset. |
Custody Transaction Assets Tab | This Tab is used to add the asset item information to the custody transaction. |