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Custody Transactions

Thu, 2010-06-24 10:54 — slind

Overview

A Custody Transaction is used to record the transfer of responsibility of an asset to or from an employee. The employee who is given responsibility of the asset is known as the ‘Employee in Custody’. An asset is distributed from or returned to the Release Responsible Employee.

 

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Assets ► Custody Transaction

 

Custody Transactions screen Fields and Tab

Field

Description

Id

 Unique identification code, manually entered by users or automatically generated based on parameters

Transaction Type

 Defines the specific type of transaction taking place. Choices include Custody and Release of Custody.

Fiscal Year

This is the fiscal year applicable for this custody transaction.

Fiscal Period

This is the fiscal period applicable for the custody transaction.

Custody Status

 Read-only and is not editable.

Institution

 The Field referes to the

Asset Custody Type

 
This field represents the assets custody type for custody transaction.

Effective Date

 Effective Date of the Custody Transaction (optional parameter) that can be selected by using the calendar icon.

Employee In Custody

 The employee responsible for the asset(s) if the Transaction Type is ‘Custody’. If the Transaction Type is ‘Release of Custody’ it is the employee releasing custody of the asset.

Release Responsible Employee

 The asset management employee that is giving or receiving the assets in the Custody Transaction.

Review Responsible Employee

 This is the employee responsible for the physical review before applying the release of custody.

Language

 Language used to enter the observation information.

Observation

 Observations regarding the assignment or release of the asset.

Custody Transaction Assets Tab

 This Tab is used to add the asset item information to the custody transaction.

 

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